Introduction
A project kick-off meeting is the effective possibility for a project manager to motivate his or her group. During this meeting, the project management can initiate the significance of collective objective and establish knowledge for each individual.
In spite of the fact that a project kick-off meeting appears to be a simple consultation with all the stakeholders of the project, a successful project kick-off meeting need appropriate design.
These steps help you to remain focused, establish and signify supervision, and assist independent associate into the project team are essential to a successful project kick-off meeting.
The Agenda
A powerful and understandable schedule is a must for a project kick-off meeting. If you have no
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A project manager has to be open-minded for suggestions from the members when the project progresses. Explain each and every topic in detail about the project deliverables.
It’s always important to put the ball in their court having said that project manager need to explain the members the fact that project design and plan are still at the beginning phase and in-order to make the project success, every individual contribution is required.
Recognize and acknowledge the possible challenging tasks in the project schedule.
Setting the Expectations
Find suitable time to hold regular meetings to talk about project progress and also explain the need of team involvement for the frequent meetings.
Teamwork is one of the most important expectations to be set. Project manager need to get involved more on teamwork and plan some teamwork bustles just after the project kick-off.
PM need to talk about the time sensitive nature of the project and explain each member of the team how the leaves are granted during the project
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While in the meeting, explain the tasks to each member of the team and make them accountable for additional deliverables.
Communication Plan
Communication is one of the main characteristics of a project. Accordingly, the project kick-off meeting should highlight more on the communication plan for the project.
This normally involve the gatherings and escalation strategies.
Following are some of the meetings that take place during the project life cycle:
• Project plan updates
• Weekly status meeting
• Management updates
• Task and activity planning sessions
Furthermore, the project manager can focus on the other transmissions mechanisms such as e-mail communications, forums, etc.
Feedback and Closure
At the time of concluding the kick-off meeting, open up a Question and Answer session that allows the team members to freely communicate themselves.
If the time is not sufficient to assist each individual in the team, request them to post their queries and responses via e-mail. So once the project management look into those e-mails, He/she can make arrangements for further debates like one-to-one conversation or as a group discussion to explain them in
The initiation phase of a project is not complete without a clearly defined goal and realistic, measurable objectives that describe the business benefits which are expected to be delivered upon completion of a project (Laureate Educatio...
...ure that their team stays motivated, and to be aware of the emotions of the individuals within the team. This, along with proper communication will allow the leader to address any questions or resolve any conflicts that may arise. Questions and conflicts are inevitable within any team. Although, conflicts and questions during the process of the project can become beneficial to the overall success of the team. The team can learn how to better communicate as well as how to ask better questions, ensuring future conflicts will stay to a minimum (module 5 lecture pages, n.d.).
Project planning in teams is an integral constituent of team dynamics. When a team has been already formed it is time for it to start working on a project in order to reach the goals of the team or company in a whole. It is necessary to keep in mind two peculiarities about team projects. The first peculiarity is that all projects no matter what their goals are need to be carefully planned and structured before the implementation. And the second peculiarity is that the given projects will be performed not by an individual but a group of individuals, which may result in a certain conflict of interests or other problems, which may be encountered while working with a group of people.
At first should the terminology be defined. A project is "a unique set of coordinated activities, with a definite start and finishing point, undertaken by an individual or organisation to meet specific objectives within defined, scheduled costs and performance parameters" (BS 6079-1,200:2, Material of Sunderland 2005, page 5). The individual who undertakes the organisa-tion is usually the project manager. This person plays a special role and is supported by his team.
As a leader it is critical to ask yourself a few questions before a project goes to a team. First clear defined lines, goals, and limitations need to be set forth. This will let the team know the boundaries and limitations and what the team members are expected to achieve. Another question...
The intended audience of this document is the project team, project sponsor, management and all other
The purpose of this step is to clearly express problem, target, potential resources available and scope of the project. Those informations are captured and composed together in a project charter document. The records collected are problem, voice of customers, critical to quality.
Introduce the project in terms of what area it is concerned with, what it is trying to do, and list the key individuals and advisors involved
A project manager should have a clear vision of the desired outcome and he/she should be aware of
Often, the goals and visions of the projects are not clearly discussed. The project management team doesn’t understand the needs of the organization.
and management. This way all parties involved are informed as the project progresses from stage to
In order for a work place to be successful and beneficial to everyone involve in the company, teams needs to be form, and each team must have a goal in mind. Employees must come together to accomplish a common goal. Teamwork will not only benefit those involve in the project but it will also have a huge impact in your business.
The first and most crucial step is to create a solid plan. Plan should include the techniques, tools and data that are going to used in the project. The responsibilities of all the members should be distributed at this step. The utilization of resources and budgeting of the project should be done here. Management tools such as probability and Impact Matrix, FMEA are useful at this point.
When planning a new project, how the project will be managed is one of the most important factors. The importance of a managers will determine the success of the project. The success of the project will be determined by how well it is managed. Project management is referred to as the discipline that entails the processes of carefully planning, organizing, controlling, and motivating the organization resources so as to foster and facilitate the achievement of specific established and desired goals and meet the specific criteria of success required in the organization (Larson, 2014). Over the course of this paper I will be discussing and analyzing the importance of project management.
Building a core team in project management is essential because it encourages shared belief in the importance and the possibility of achieving project goals and objectives. By sharing the vision of the project, to play a key role in ensuring that all team members in order to achieve a similar goal, helping to eliminate potential conflicts of interest during the implementation of the project. Building an important team in project management because it helps team members understand their respective roles in achieving the objectives of the project. Recognition of the role of others is essential in reducing conflicts and facilitate teamwork best practices