Employee Handbook Essay

707 Words2 Pages

Employers have an obligation to ensure that information in employee handbooks are current at all times. In complying with federal and state laws, it may require sudden changes, that should be expected on an annual basis. These are mandated changes that the employer generally has no control over and must be implemented whenever the regulation becomes effective. These are standard modifications that personnel are accustomed to; however, employers modifying the handbook at their own discretion is a fair employment practice when conducted in a good faith manner. First of all, the word “discretion” is defined as having a choice and within reasonable bounds. At times, it is necessary to implement changes that are not required by law based on the …show more content…

First, no employer is free to violate the law. All aspects of employment relation must comply with the law, including those related to non-payment of wages, harassment, discrimination, retaliation, taxes, fraud and otherwise. Second, no employer can be inconsistent with oneself, meaning they can not have it both ways. While no one is required to be 100% consistent 100% of the time, “sole and absolute discretion” does not permit an employer to be materially inconsistent with itself to deny employees what they clearly earned by their efforts. This causes disgruntled employees and may lead to the onset of a lawsuit. Last, no employer can implement changes to act in bad faith or commit fraud. For instance, creating a policy that will involve employees committing fraud but worded in a manner that insinuates that it is in the best interest of the company. For example, eliminating the separation of duties provision to allow a business office representative to input payroll and also process the checks. This creates an opportunity for fraud and waste, as the person inputting payroll data for employees should not also process the check, as the control mechanism was removed due to the handbook

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