A project is a unique set of activities followed to produce certain deliverables with in quality and
cost constraints in a limited time frame. There are several concepts embellished in the framework
of planned project management. Time, resources, budget, skills, management tools and risk
management are all factors of major concern to the project manager. A project follows series of
processes achieving milestones one after another to reach the target objective. Duncan Haughey (
2015) explains that the key to successful planning is achieved not only by keeping the project
under levels of constraints observed but the success lies in good planning :setting project
deliverables , project goals, schedules, risk management , human
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A project manager is a leader who is able to motivate the team to bring change favorable
to requirement of process completion.
Project briefing process:
Castel (2005) explains that one of the most critical steps of project management is when the
client communicates the requirements to the project manager to establish a scope or brief. The
author along with ideas of turner and Muller (2004) defines briefing as a process that requires
skills and understanding from both ends along with high level of collaboration. The project
manager should portray an open ended approach when communicating with the client as to build
a trustworthy relationship. According to Barrett et al (1999) it is during the initial stages when
most of crucial decisions that affect economy, efficiency, timing, functional content, appearance
and most important of all the real value of the project is identified. The initial phase is what gives
direction to the project and designs the significant stages to accomplish future goals. Smith
(1998) adds that once these significant decisions are made they cannot be altered or deleted
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A clear mode of
conversations and discussions is vital to develop the project brief. The client should have faith in
the project management design to transform their vision into reality. And to establish a sound
grip on the project, the project managers have to create a brief that covers all aspects of
requirements including the project purpose, objective, expectation and vision and resources
associated with it. Ryan (2012) states the brief as of incredible importance as manages the clients
expectation and it evaluates if the client goals are met artistically and in timely manner.
Project business case:
The project business case according to the business encyclopedia can be defined as a decision
support and planning tool that presents an overview of the financials and other consequences of
an action. The aim of designing and compiling a business case is to outline the grounds for
undertaking the project. The business case is used to convince the stakeholders of the
Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling and Controlling. Hoboken, NJ: Wiley.
The project manager leads the project and provides vision, direction and encouragement. The project manager takes lead in project planning to determine the schedule and budgets neces-sary to meet the project objectives and is responsible for delivering the project once the pro-ject has been approved by senior management. The project manager is also responsible for the project support team.
Project portfolio is also referred to as the company’s aggregate project plan. Its primary purpose is to define whether the organization succeeds in managing all of its projects. An aggregate project plan is made to determine whether a company is good at achieving it long-term objectives. The reason for its development is that the organization usually has way too many projects because it focuses on the financial attributes of them, not their contribution to the set goals. The point here is to define the appropriate order in which to conduct operations so that both financial and strategic objectives of the company are achieved. What should be taken into consideration is the project type and project life cycle.
Business case is based upon the need and demand of the project. It also includes the justification of total money spent on the project work. Our project is based upon the interior designing of tunnel station. Because of daily travel, people get tired. So,
It can be the contract or the business case of the project. Project description: This section explains the reason for undertaking the project and what the project will achieve after its completion. It needs to include the details of what is going to be brought after the completion of the project. Budget:
These include: Project Mission – the initial clarity of the goals and general direction; Project Schedule/Plans – a detailed specification of specific individual action steps required for project implementation; Top Management Support – the willingness of top management to provide the essential resources and authority for project success; Client Consultation – communication, consultation, and active listening to all impacted parties; as well as Personnel – recruitment, selection, and training of the essential personnel for the project team; Technical Tasks – availability of the required technical Expertise
To organize and complete our project in a timely, quality and financially responsible manner, we need to schedule our project carefully. Effective project scheduling plays a crucial role in ensuring project success. To keep our project on track, we need to set realistic time frames, assign resources appropriately and manage quality to decrease product errors (Duggan, n.d. para. 1). We should strive to work smarter and not harder, and proper planning will make our job easier in the long run. We should ensure that we are following established practices and using standardized tools during the planning stage and throughout the life of the project.
A project manager should have a clear vision of the desired outcome and he/she should be aware of
Often, the goals and visions of the projects are not clearly discussed. The project management team doesn’t understand the needs of the organization.
Communication is a crucial part of project management. Project managers should be able to communicate clearly, simply, effectively and frequently. As good communication skills are vital in comprehending what is expected by clients and help to convey that goal to the project team. Also it helps to receive essential information from the project team and take the corrective steps when in process.
One of the essential roles that architects are trained to fulfil is taking a clients brief and developing it creatively. Developing a brief is a crucial starting point of design to achieving a clear objective, well structured and financed plan of work. When architects are involved early in the planning stage they have an opportunity to create a much more enriched brief as they will have a greater understanding of the clients needs and the nature of the project
“Project definition provides a complete understanding of project and serves to guide the project Manager and project team in planning and implementation. It also provides the basis of decision making for executives who need to evaluate the potential for project success and completion on time, within budget, and according to performance specifications.”(Hill 2008)
When planning a new project, how the project will be managed is one of the most important factors. The importance of a managers will determine the success of the project. The success of the project will be determined by how well it is managed. Project management is referred to as the discipline that entails the processes of carefully planning, organizing, controlling, and motivating the organization resources so as to foster and facilitate the achievement of specific established and desired goals and meet the specific criteria of success required in the organization (Larson, 2014). Over the course of this paper I will be discussing and analyzing the importance of project management.
The implementation stage of any project is a true display of the defining moments that make a project a success or a failure. The implementation stage is defined as "the system or system modifications being installed and made operational in a production environment. The phase is initiated after the system has been tested and accepted by the user. This phase continues until the system is operating in production in accordance with the defined user requirements" (DOJ, 1). While all of the planning that takes place in preparation of the implementation phase is critical, I am of the opinion that the implementation itself is equally as important.
Projects are typically undertaken to achieve a strategic objective for the organization. The need to provide customers with total solutions to thei...