Exploratory Essay

When archiving, retrieving and deleting information, there are procedures to follow. At first need to divide the information into important and with limited importance and into active and not in active use. The higher value of the information makes it more important. Inactivity indicates that the information with the higher activity requires often and quick access. The paper documents and files should be stored in a manual system, when they’re once filed, read and dealt with. In the electronic storage system files should be saved in a proper place and secured. The paper documents which need to be stored in an electronic system should be scanned at first, then the paper copy filed or shredded. To retrieve the information, the person who requested

They should be found easily, but some of important information are sensitive and confidential, so this information must be kept safe, monitored and controlled. In my workplace the example of this information is actual customer’s orders, manning plans, current contracts with the customers.

Important and inactive information have also a high value, but don’t require an often access for them. This kind of information is archived, what allows to retrieve the information if they’re needed. Also it should be clarified who can retrieve the sensitive information. In my workplace this kind of information could be the employees personal details, out of date contracts with the customers and the suppliers.

Active information with a limited importance have a value in a short period of time. This information have a low activity level – once the information have lost the value, it’s become irrelevant and never need to be used again. It doesn’t require storing and archiving, could be deleted quickly. The example of the information which can be deleted after limited importance in my workplace is Town Hall meeting details (once the meeting is done, the details of place and time can be