China. It aimed to enlighten issues pertaining to the components of records management used in operation that involved records resources, system resources as well as people resources. Some of issues be emphasized were on how records are maintained and used, how records are stored and secured or where records are located, the retention schedule developed by organization and qualifications and requirement needed to manage the organization records etc. Yet, different organizations adopted different practices, where these practices also be presented in this study. Understanding Records Management
Records management is actually originated in the United States during and after World War II and spread to many of the English speaking countries
…show more content…
The concept of records management in today’s globalization world has brought to widen aspect, where it applies based on the circumstances of certain place, time as well as space. Some authors have defined records management as the management of priority information, where that information is unique to an organization and the outcome of its business activities, in some cases its product. In the other hand, records management and its function within the organizational structure are often determined by the organization politics and personality not by management theory. By connecting records management to the organization objectives, initial decision can be made before creation of the records. According to Hounsome (2001) records management consist of service (effective and efficient, profit or cost-avoidance) and social (moral, ethical and legal) responsibility elements. On the other hand, records management is extremely complex and has diverse field which greatly dependent on the involvement of individual and collective users in order to meet their needs (Bailey and Vidyarthi, …show more content…
It indicates that records have several stages that have similar to that of biological organism which is they are born, through youth and old age and then die (Sheperd and Yeo, 2003). Life-cycle concept of the records management divided the life of record into four distinct elements which include creation or receipt of information in the form of records, classification of the records or their information in some logical system, maintenance and use of the records and their disposition through destruction or transfer to an archive. All the elements are basically represent the components of records management and they are linked in a chain that together forms the record management
Jethani,J. (2004). Medical records – its importance and the relevant law. Vision 2020, IV(1), Retrieved from http://laico.org/v2020resource/files/medical_records_Jan>mar04.pdf
Paper based health record was considered as gold standard during the early period because it was the main source of patient’s health information, was easy to use and it requires just minimal skill. The patient health records were kept by their providers attached to the bed for the easy access of the documents for patient care. The paper records can be lost during storage affecting patient care, duplication of tests making it more expensive care, doubtful as any person can make an entry without signing the paper and most often it is hard to read. So with the growth of advancement in medicine and technology, paper based health record cannot handle which led to the implementation of electronic health record (EHR), which is in digital format, accessible at any time, convenient, accurate and complete information, reliable, improves productivity as well as reduce health care cost of the patient. It also provides better clinical decision making thus providing better outcomes in patient health, which is the goal of the
Every patient's medical records are different some contain more information due to their medical history. If a patient has alot of problems and have been treated then their file would have more information . Certain records also contain history of complaints and procedure, few records have photographs with a short summary of what is present. Medical records can be electronically stored , traditioanlly handwritten and even voice recorded. Medical records that are written on paper and kepted in folders are divivided into informative sections It contains medical terminology terms that any person in the medical field can read It should be written in either black or blue ink. Each provider should always document the evaluation and results of every visit during the visit. It is prohibited to pre-date or backdate an entry. If there is to be a mistake written in a wrong patients file it should be dated and signed by the person that is revising the file; this shows proof that it was corrected..
3) Company can allocate the management of records of plates for regular clients to one helper and management of the records of the plates for rest of the clients to the other Helper. This will help the company in saving their time and
Case 1 -- You work in a busy multi-specialty clinic with a high patient volume. The physicians enter the type of code that will yield the greatest reimbursement. You suspect the codes are not accurate.
Automated is transform the materials or records into digital form. As the era of the technology present, the demanding of digital records is drastically increased. Automated records may present archivists their greatest challenge in identifying, selecting, and preserving records of enduring value. Since the introduction of the computer, archivists have been concerned about its impact on their profession's mission. Based on report by the National Archives of Canada on machine-readable data stated that "if one were to take the traditional archival approach of waiting for whatever recorded information came out of the system, then the archivist in the electronic age will undoubtedly die of information starvation."23 Over the past decade archivists have tried to redefine their role in the modern information age, 24 but many seem to have been merely paying lip service to society's major shift to an "information" era. At present one can count on one hand the number of major programs established to deal with automated records, and these are only located at some of the largest archival institutions - The National Archives of Canada, the U.S. National Archives, and the New York, Utah, and Kentucky state archives. Contrast this with the facts: computers have been used for three decades, personal computers have become an ubiquitous feature of society in just the past decade, and a major portion of all information presently being created is going into automated systems of some variety. Nevertheless, there is overwhelming evidence that archivists are not effectively appraising such information nor using the helpful findings of previous research. 25 Current research is, however, both innovative and promising. Archivists have made substantial pro...
The records collected had to be, of course, of national and historical significance. For the most part these records were on paper, especially in the beginning years. As such, documents began appearing in diversified media later on, they were collected with the same amount of dedication and importance. (p.193)
...ats such as paper based and microfilm. Compare to paper based, it does not change the form of paper even how many years pass. With the proper care of the records, record center or an organization can keep the record almost thirty years until the process of destruction. However, it could not happen to an electronic record, because technologies rapidly change. There always have new software or hardware that will be upgrade and become more advance. Actually, even under the best storage conditions, digital media have a very limited shelf life, generally less than thirty years. The efforts to preserve the physical media thus provide only a short term, partial solution to the general problem of preserving digital information. Given such rates of technological change, even the most fragile media may well survive the continued availability of equipment to read those media.
Weiss, P. M. (2007). Managing electronic records. Journal of the Medical Library Association, 95(3), 361-361-362. Retrieved from http://search.proquest.com/docview/203479533?accountid=28180
Medical records are already a huge part of the medical industry and pretty soon electronic medical records will be a standard in all doctors’ offices and hospitals. These records are still in the integration process so not all doctors and hospitals are using them yet. There needs to be a way to reassure patients that when they have their information entered into electronic records they are safe and that the people who work with those records are handling them properly. Electronic medical records also need to be protected from outside threats as well as any accident that could occur with software or hardware malfunctions. Medical entities need educating to ensure these records are going to be protected.
Mired in dread by most and oft an exercise in futility, business owners spend agonizing hours tracking and paying obligations, calculating payroll, balancing checkbooks, and soliciting payments from past due accounts. From a place of naiveté, most business owners initially deny delegating these fundamental tasks to a seasoned bookkeeping professional whereby reasoning this method of business operation will improve their bottom line. Furthermore, each year a growing number of business owners find themselves scrambling in a near panic, sometimes successfully, sometimes not, to assimilate records in order to present to a CPA to meet tax deadlines. According to Jason Nazars’ article “16 Surprising Statistics
As Faubl 2011 asserts, databases are mainly created for three core functions; to organize, store, and retrieve information in a more effective and efficient manner possible. Basically, this forms the foundation for the reason and how to use the database. To use database, first need to determine the purpose of the database you are intending to create, then collect and organize the required information, create the logic and physical data models. However, its areas of application are multidisciplinary and cut across various sectors of economic, social and political arenas upon which the three main functions are exercised. These areas of application may include but not limited to; Government to records information such as statistics, election information and tax records among others; Police for criminal records management; Banks to store, track and analyze all customers and their related transactions; Motor vehicle department to keep driver’s and vehicle’s records and history.
The machine organizational structure is related to government agencies and large organizational structure. The tasks in this structure are formalized and it is characterized with high level of standardization that allows the firm to function as a machine. The jobs in this structure are defined clearly and procedures are analyzed regularly for efficiency.
Digital information in China defined as information or records that are created in digital device and environment, also in digital format used device such as computer for access and process it (Liu, 2013). According to Voutssas (2012), digital preservation is the process of maintaining digital information using technology according to established policies and procedures as told by InterPARES (2006). National Archive of China and Latin America faced several problems in order to establish long-term preservation of digital information. Preservation of digital information is one of the activities that face with many problems than to print or other material format. The main problems are technological and economic that will influence the process of preserving digital information. For the technology obstacle, it’s related with the software, hardware, and also operating system that information may become unreachable and unfeasible and the cost use become high than others. Long-term preservation means that preservation that establishes for long period of times and need extra costs and personnel.
Turning to the issues related to information handling, the definition of the information management should be mentioned. According to Hinton’s perspective (2006, p.57) the information management is “the conscious process of gathering information”. A brief overview of the presumable information sources in a high-technology company can help to outline the situation. T...