Describe Factors To Be Considered When Using Office Equipment

The purpose of confirming instructions and requirements for business travel and accommodation is to ensure that those travelling know exactly where they need to be, what they need to bring and when they need to be there. This helps to ensure they won’t miss any trains/planes/boats etc. by allowing time for travel. It also ensures that they don’t forget something important like a passport or a document needed for the meeting which could also cause delays and embarrassment. Telling them where they are accommodated lets them know what to expect when they are staying overnight, so they can manage there expectations around room quality and service appropriately.

Q.2.3 Explain the purpose of keeping records of business travel and accommodation

A. The purpose of keeping records of business travel and accommodation is mostly for Expenses, budget monitoring and internal audit.

Keeping accurate records of these costs

4.3 Describe factors to be considered when selecting office equipment to complete tasks

A. When considering what piece of equipment to use for a job, you should consider what the task is, what tools you have to hand and which tool can be used most safely, appropriately and efficiently.

If I wanted to cut a piece of paper that had three invoice slips on it into separate pieces, I would first look for a pair of scissors, as they are relatively safe and appropriate for the task. However if there are no scissors available, I may instead opt to use a ruler to tear the paper instead, as although it is not the most appropriate tool for the task, in the situation it would be time and cost effective. It also doesn’t matter too much if the edges are jagged on an invoice slip. If I had to cut something in a more presentable way I may have to take the less efficient option and check with another department to see if they had scissors I could use.

Q. 4.4 Describe how to keep waste to a minimum when using office