Task 2 – Planning a project
Upon receipt of approval for the project proposal, you are supposed to develop the project plan which reflects the anticipated execution of the proposed project.
Your project plan should include the following elements,
2.1Introduction to the Project Organization
Project Manager
A project manager is a person responsible for accomplishing the stated project objectives.
Key of the project management responsibilities include creating clear and attainable project objectives, building the project requirements and managing the constraints of the project management triangle which are cost, time, scope and quality.
Project managers’ duties;
• To develop the project plan.
• Developing the project schedule.
• Controlling
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• Monitoring and interpreting cash flow and predicting future trend.
• Creating a financial report daily.
• Producing accurate financial report to specific deadline.
• Maintaining our project account balance.
Procurement Manager
A procurement manager conducts purchases of resources and services necessary to the on-going project time to time and helps in the run smooth of the project. This is a process to purchase or acquire the products, services such as simple office items to sophisticated high-tech equipment from outside the organization to perform the work.
Procurement Managers’ duties;
• Identify areas for improvement to continually drive performance and project results.
• To maintain records of products that were delivered to the project.
• To get the best product from the best manufacturer.
Human Resources manager
The human resource manager has to be in constant touch with the employees of the project. The need to keep employees informed in order to facilitate decision making is also one of the prime functions of the human resources manager.
Human resource managers’
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We are successful because of our ability to understand the unique needs of the organizations we serve and the “people” challenges they face.
Projects usually follow major stages, including feasibility, definition, project planning, implementation, evaluation and maintenance.
Our aim and objective of the project;
1. To provide field officer decision making authority.
2. Delegate power to them to achieve their task successfully in time.
3. To motivate field officer (front line manager) to get better result.
4. As a result they have enough knowledge of every assignment under their control and are in a position to make amendments and take corrective action.
The Project scope management process include the following;
1. Collect requirement- It is the method of finding and documenting stakeholder’s requirement to achieve the project goals.
2. Define scope- It is the method of creating and elaborate depiction of the project.
3. Create WBS- It is the method of dividing project deliverable and project activities into tiny and many manageable
Another way of measuring WBS success to a project is done by way of using the structure created by the WBS which minimize the conflict that might occur as a result of loaded task. More importantly, WBS attributes to success of a project is overwhelming. This is because it is to help with assigning responsibilities, resource allocation, monitoring the project, and controlling the project. The WBS makes the deliverables more precise and concrete so that the project team knows exactly what has to be accomplished within each
The project manager leads the project and provides vision, direction and encouragement. The project manager takes lead in project planning to determine the schedule and budgets neces-sary to meet the project objectives and is responsible for delivering the project once the pro-ject has been approved by senior management. The project manager is also responsible for the project support team.
The project management plan will help the organization to manage all the foreseeable risks in a timely, proactive, effective, and appropriate manner. The aim of the project management process is to maximize the chances of the project achieving its objectives, while minimizing the risks and keeping them at an acceptable level. The scope and objective of the risk management plan are as follows:
“Our plans miscarry because they have no aim. When a man does not know what harbor he is making for, no wind is the right wind” a famous quote about our goal by Seneca. It is a metaphor about the achievement goal and objectives by good planning skills. One has to plan for what one wants to achieve and where one wants to go. One of the most important things is to have good planning, before taking any project the first think you should do is to create project plan. Planning can be defined as preparing a sequence of action to achieve specific goals and objectives. According to Kerzner (2009), “project planning is desirable that the project manager is involved from project conception through execution. It must be systematic, flexible to handle, closely disciplined through reviews and control and capable of accepting multi functional inputs (pg. 412)”. The importance of planning a project is to describe the work so that it will be easily identifiable to the project team member.
Sometimes, the stakeholders of the projects have their own personal objectives which become a hindrance in carrying out the project successfully.
Talking directly to the stakeholders will help answer most of these key questions. For IT projects meeting the key stakeholders in a forum to review progress on the project is key to its success. Therefore a well drawn up project plan will ensure that there is enough representation of the stakeholders at the regular project review meetings.
According to this definition, we can see that human resource management should not merely handle recruitment, pay, and discharging, but also should maximize the use of an organization's human resources in a more strategic level. To describe what the HRM does in the organization, Ulrich, D. & Brocklebank, W. (2005) have outlined some of the HRM roles such as employee advocate, human capital developer, functional expert, strategic partner and HR leader etc.
In addition, it makes them more committed to the work and is reflected in the quality of the product and/or service
Project management involves all activities that encompass scheduling, planning, and controlling projects. A successful project manager ensure that an organization’s resources are being used both efficiently and effectively. Most projects need to be uniquely developed require a sense of customization and the ability to adapt to any posed challenges. The scope of effective project management includes defining what the project is and what is being expected to be accomplished. Projects are imposed to fulfill a certain need and project managers must have the ability to create the proper definition. Goals and the means used to attain those goals have to be clearly stated. Project Managers must also have the ability to plan
Project planning falls in the Planning Process Group which consists of those processes to establish the projects total scope, define the projects objectives, and courses of action to achieve those objectives. During the planning process, all the documents that are needed to carry the project through the project lifecycle will be developed such as the project management plan. Project management requires repeated feedback loops as additional information becomes available and is better understood. The planning process delineates the strategy, tactics, and path to successfully complete the project. With that, the planning of a project must walk through all the those processes from executing, monitoring and controlling through the closing process.
Human resources are the function within a company’s organization that monitors the availability of qualified workers. They recruits and screens applicants for jobs help select qualified employees. Some of those roles are focusing on recruitment, employee performance management benefits, compensation, training and retention in an organization. All this is the human resources manager needs to provide a high return on the company’s investment in its people. A human resources manager also deals with the employee relations, resource planning and administrative personal functions. They also deal with hiring, firing, training and other personal issues. A human resources manager also deals with safety, employee motivation, communication and all the administrative stuff. A human resources manager is one of the most important jobs in any health care organization.
When planning a new project, how the project will be managed is one of the most important factors. The importance of a managers will determine the success of the project. The success of the project will be determined by how well it is managed. Project management is referred to as the discipline that entails the processes of carefully planning, organizing, controlling, and motivating the organization resources so as to foster and facilitate the achievement of specific established and desired goals and meet the specific criteria of success required in the organization (Larson, 2014). Over the course of this paper I will be discussing and analyzing the importance of project management.
A human resource manager needs to plan ahead and know what is going on. in and outside the company labour market. He needs to be aware of the past, present and future trends of employment in a particular area. of the specialisation of the. He needs to know if there are available skills needed or if there are few people with the type of skills needed by the company.
Many of the talents and skills they regularly use on a daily basis will transfer to the project tasks that they may to be assigned.
The main purpose of Human Resource management is to develop both the individuals and the organization. This means Human Resource is not only responsible for finding and maturing talents of workers, but also putting programs in effect that will enhance communication between other workers.