I am getting my Associates Degree as an administrative professional. This field relies heavily on the use of technology for communication and everyday tasks. The most popular and important forms of communication are memos, letters, and email. They are some of the most effective and easy to use types of communication. This may be why, as of 2011, memos had been used for over 100 years (Thibodeaux, 2016). Each individual type of communication plays a vital role in the operations of an office. When you enter the field as an administrative assistant, you are expected to have previous knowledge of these communication forms.
Throughout the years, technology has had a major effect on the way people communicate within the office. It has made sending out memos and letters, and collaborating with groups, much easier and more efficient. The use of email all began in the 1980’s. Before that time, it was common for memos and letters to be hand written or printed out and
…show more content…
It is the fastest way to communicate to one or more people at the same time. Email allows you to send and receive messages from many people. You can also easily save these messages and track when someone receives and reads an email (Hedrick). In my field, an email can be used as a formal or informal document. The formality depends on who the email is being sent to. When composing an email, it is very important to keep the recipient in mind. As an administrative assistant, email is often used to communicate with those within a business and to those outside of the business. Email that is staying within the business is often less formal, it is normally people that you regularly communicate with and can be slightly more relaxed. However, for email that is going outside of the business, it is important to be very professional and formal. The email needs to show that the business is
Adler, Ronald B., and Jeanne Marquardt Elmhorst. Communicating at Work. New York: McGraw Hill, 1996.
My great-grandfather owned a business in the 1940s and conducted business solely through conversation, mail, and newspaper ads. My grandfather took over the family business in the 1960s and conducted business through conversation, mail, newspaper ads, projectors, and telephones. My uncle took over the family business in the late 1990s and now conducts business through conversation, mail, telephones, computers, internet, software, tablets, apps, and many other forms of technology. One form of technology dominant in all workplaces is PowerPoint. “Some 30 million [PowerPoint] presentations [occur] each day. It 's the second-most-used corporate communication tool after e-mail” (Wahl, 2003). PowerPoint has taken over the corporate world and has become a presenting tool almost all employees use. Sherry Turkle (2004) says PowerPoint is “developed to serve the needs of the corporate boardroom” (p.
There are types of communication that we use in our daily life, which are: verbal and non-verbal communication. The way you react to those communications is effective too. Both of these types of communication can be very effective when you communicate with someone or people. Effective communication also depends on who we are talking and whether we agree with what they are saying. Effective communication can solve this friendship breakdown. Non-verbal communication with you friend could be: eye contact, body language (positive and negative), posture, , facial expressions and head movements. Non-verbal communication can be misinterpreted.
...s for today’s leaders would begin with strong oral and written communication skills; the most effective way a leader communicates with the employees is by e-mail, since employees check their e-mail often they can communicate with them quickly but the employees also feel that the leaders are directly addressing them which can be motivating.
Angell, David, and Brent Heslop. The Elements of E-Mail Style: Communication Effectively Via Electronic Mail. Canada: Addison-Wesley Publishing Company, 1994.
Communication is key to any family dynamic; without communication no one knows what is going on and people get isolated. In Franz Kafka’s Metamorphosis, the family’s communication, or lack thereof, is a big problem. Gregor’s metamorphosis into a world of complete isolation is seen through four stages of communication.
Many scholars agree that technical communication, although considered a professional writing genre, could still be defined as separate from the communication used by business professionals (e.g. professors, business people, doctors, lawyers, etc.) To begin to understand writing in the workplace, one could start by defining what collaboration in the workplace is. Scholars Burnett, et al. describe collaboration in the workplace as communication that occurs across project groups, departments, divisions and other social configurations. This communication serves as a process that allows peers, specifically co-workers in this instance to interact and work together to achieve shared goals, both before and after the production of a text or document. Collaboration is important in the workplace because it enables social interaction amongst coworkers and encourages workers to communicate, help one another, and form productive relationships. Effective collaboration in the workplace has been proven to produce a happier, more productive
Organizations depend on communication for very nearly every part of their operation. From directing touchy discussions between two people to immediately scattering discriminating data over a mass crowd and actually enlisting new clients, various built and rising channels permit organizations to help. Communication tools in modern technological era are the first need of business organizations. Being the part of business, these tools are leaving an immense effect on workplace environment. Business activities have become very convenient and easy with introduction of modern communication tools. Business communication has become child’s play with the inventions of electronic tools for exchanging ideas. These sorts of electronic specialized systems for descending correspondence or upward and sideways correspondence beat the impediments of routines for correspondence 50 years back. They give strategies for worldwide correspondence that are moment wi...
Communication is an interdependent process of sending, receiving, and understanding messages. The definition implies that the components of the communication process cannot be examined separately. Rather, the relationship exists between the sender and the receiver, as well as the environment of the communication event, must be viewed as a whole. According to this perspective, if any of the components and circumstances change (that is, the number of individuals involved in the interaction, seating arrangements, or the time of the day) the communication event is altered. Communication is an ongoing process; we never stop sending and receiving messages. As we will discover, communication is a dynamic process, a process that changes from one communication setting to the next. Although it is difficult to predict, the ways of interpreting communication, certain components are always present in the communication process.
Writing is one of the oldest forms of communication. It started back as cave drawings and has evolved into so many different forms. As technology changes, our communication strategies are changing as well. Business Communications has always been affected by the changes in our environment, but the digital age has increased the efficiency, speed, and simplicity of the way we communicate.
“We barely have time to pause and reflect these days on how far communicating through technology has progressed. Without even taking a deep breath, we’ve transitioned from email to chat to blogs to social networks and more recently to twitter” (Alan 2007). Communicating with technology has changed in many different ways. We usually “get in touch” with people through technology rather than speaking with them face to face. The most popular way people discuss things, with another individual, is through our phones. Phones have been around way before I was born in 1996, but throughout the years, they have developed a phone called a “smart phone”. The smart phone has all kinds of new things that we can use to socialize with our peers. On these new phones, we can connect with our friends or family on social networking sites such as Facebook, Twitter, and Instagram. Technology has also developed Skype, a place you can talk with people on the computer with instant voice and video for hours. The new communication changes have changed drastically from the new advances made in technology through our smart phones, social networking sites, and Skype.
Communication is important in life. Companies need to communicate with other companies and customers. The managers also need to communicate with the staff. The technology provides us with many means of communication, the most important of which is e-mail.
Computers are forever present in the workplace. Word processors-computer software packages that simplify the creational and modification of documents-have largely replaced the typewriter. Electronic mail has made it easy to send messages worldwide via computer communication networks. Office automation has become the term for linking workstations, printers, database system, and other tools by means of a local-area network. An eventual goal of office automation has been termed the 'paperless office.' Although such changes ultimately make office work much more efficient, they have not been without cost in terms of purchasing and frequently upgrading the necessary hardware and software and of training workers to use the new technology.
Communication is defined as “the act or process of using words, sounds, signs or behaviors to express or exchange information or to express your ideas, thoughts, and feelings to someone else.” From that description, communication can be characterized as anything that can be used to get a message or a piece of knowledge from one individual to another. Communication helps humans to function orderly and productively. Without communication, the evolution of religion, government, art, clothing and much more would not have been possible. This makes communication a major cause of the evolution of human society with the solitary purpose: to inform and provide new information to others. Communication allows us to understand and gain knowledge and understanding of information.
Throughout the essay, I will be evaluating how globalisation and technology may influence future offices being paper-less and people-less and how communication is heavily influenced by technology.