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Defining the four function of management is; planning, organizing, leading, and controlling. Defining the functions is the easy part, explaining how each function is related to my organization is the hard part, because the company I work for lacks all of these functions.
This paper will contain the way may company implements the four functions. Also the way I wish my company was implementing the four functions.
The company I work for uses an ERP package named Syspro that is highly able to being a project by using the four functions but does not. I will explain why this program is not capable of implementing the functions, and what should be done about it.
Planning – is the goal to be achieved and deciding in advance the appropriate actions needed to achieve those goals. (Bateman, Snell, 2007)
Planning is never ending course of action. There may be sudden strategies where companies have to face. Sometimes they are uncontrollable. You can say that they are external factors that constantly affect a company both optimistically and pessimistically. Depending on the conditions, a company may have to alter its course of action in accomplishing certain goals. This kind of preparation, arrangement is known as strategic planning. In strategic planning, management analyzes inside and outside factors that may affect the company and so objectives and goals. Here they should have a study of strengths and weaknesses, opportunities and threats. For management to do this efficiently, it has to be very practical and ample. (buzzle.com, 2008)
Taking both of these definitions and breaking them down when it comes to the company I work for planning is not there. The actions taken are not planned in the company; they just sent the order over to production and let it start with out any planning. That is why there are problems. Some problems could be foreseen if there was planning.
My view on planning is when you take the order set up a team of employee’s that can do the job, set up the materials and makes sure that if there is any question they are answered. Watch the process of several products and make sure when they hit the end of the process they are up to the standards of quality. Check to see if the time given is going to be possible to finish the amount of the product being made, if not fix the problem by timing the product from start to finish and if needed put more people on the process.
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Organizing – is assembling and coordinating the human, financial, physical, informational, and other resources needed to achieve goals. (Bateman, Snell, 2007)
Management must organize all its resources well before in hand to put into practice the course of action to decide that has been planned in the base function. Through this process, management will now determine the inside directorial configuration; establish and maintain relationships, and also assign required resources.
While determining the inside directorial configuration, management ought to look at the different divisions or departments. They also see to the harmonization of staff, and try to find out the best way to handle the important tasks and expenditure of information within the company. Management determines the division of work according to its need. It also has to decide for suitable departments to hand over authority and responsibilities. (buzzle.com, 2008)
The company I work for does not have any organizational skills; again they get the order and just set it in motion. I feel the planning and organization goes hand in hand because while you are planning the task, you are putting organization within the process according to the definitions. You have to organize a team to do the job, you have to make sure the steps are being done, and in the correct order. This takes organization to keep the task in place to make sure it is started and finish with quality, and on time.
Leading – is stimulating people to be high performers. (Bateman, Snell, 2007)
Directing helps the management to control and supervise the actions of the staff. This helps them to assist the staff in achieving the company’s goals and also accomplishing their personal or career goals which can be powered by motivation, communication, department dynamics, and department leadership.
Directing also is very important to maintain a productive working environment, building positive interpersonal relationships, and problem solving. And this can be done only with Effective communication. Understanding the communication process and working on areas that need improvement, help managers to become more effective communicators. The finest technique of finding the areas that requires improvement is to ask themselves and others at regular intervals, how well they are doing. This leads to better relationship and helps the managers for better direct planning. (buzzle.com, 2008)
Leading and or Directing is not a option where I work the supervisor is not there after giving you the orders, finding them is hard to do.
I feel that leading or directing is when the manager or supervisor is there or available when needed. A good leader makes sure that the flow of the product is on time and is of good quality. Being available is very important because of machine break down, lack of materials, and to keep the team on task. Communication is also important because if the line of communication breaks down the product is not of quality or on time.
Controlling – is monitors performance and implements necessary changes. (Bateman, Snell, 2007)
Control includes establishing performance standards which are of course based on the company’s objectives. It also involves evaluating and reporting of actual job performance. When these points are studied by the management then it is necessary to compare both the things. This study on comparison of both decides further corrective and preventive actions. (buzzle.com, 2008)
Control in management is very necessary because the task at hand and the machinery used needs to be under control or the product will not reach the quality and the time frame allowed. Managers should control the process to make sure things are running smoothly, and when a problems rise they would be able to take care of it in a timely manner.
I feeling a manager is someone that should be there when the product starts and wait until it gets to the end and do a quality control check on it and fix problems if they exist. After that they should do another quality control check on the product about a half hour to an hour later to make sure that there are no problems. Keep checking until the product is done. Controlling the situation is very important, to ensure that the product has the quality and is running on time.
While writing this paper I gave two definitions on the four function of management, one from the assigned reading material, and the other from buzzle.com. The last of the paragraphs have my opinion on how a manager should be.
In short a manager should be on guard, alert, and involved in everything that needs attention, employee, planning, organization, be the leader, communicate, and have total control of the situation even if it a good or bad.
Bateman, Thomas, and Snell, Scott. (2007). Management: Leading & Collaborating in a Competitive World, 7th edition. New York, NY: McGraw-Hill