Wait a second!
More handpicked essays just for you.
More handpicked essays just for you.
Essays On Importance Of Project Planning
Inputs,tools & technique and outputs of project planning
Project planning and control
Don’t take our word for it - see why 10 million students trust us with their essay needs.
Recommended: Essays On Importance Of Project Planning
It is interesting to explore why IT projects failures. Most of the challenges are related -with the human approach. Keeping in mind the class discussions I believe that most of the factors mentioned in the article are the key reasons for the IT failures in following ways: Complexity: Major IT projects have a high degree of complexity due to new technology. Systems and processes become more fragile as people try to cater for this complexity in a tight timeframe and with workarounds. The complexity eventually overwhelms the Project managers which will make the project go out of control (Kogekar, 2013) Insufficient Communication-For the successful implementation of the project plan frequent communication with business users, sponsors and external …show more content…
Governance: In large organizations, stakeholders such as risk managers, compliance staff, methodology experts all have their own rules and expectations which greatly increase the demands on project staff resulting in either delays or failure. Lack of Evaluating the situation-Another factor for Project failure is because of narrowly looking the issues rather than going deeper and identifying the route cause. Involvement of Financial Personnel-According to the article, they are in a position to influence and guide an organization, it is advisable to involve them throughout the project so that they can identify where a large project can be broken down if needed (Martindale, 2015). However, on the other hand I feel the article did not elaborate on other critical factors such as: Pulling the plug at the right time-It is always advisable to stop when a project goes bad. Managers need to think that there is a possibility that the wrong technology might have been picked or there has been a change in requirements. Any of these can lead to a cost-prohibitive …show more content…
Normally the IT projects starts with the approach of directly jumping into the project and starting the work, which is not advisable at all. For achieving the desired results and quality, proper planning is required (Mochal, 2009) Manage and monitor the schedule and budget-As we all know that no project ever advances as it was planned, that’s why timely check on the budget and processes are required. Identifying the warning signs: As a Project Manager, look out for the warning signs that might put your project in trouble. Safeguard against scope creep-As an efficient Project manager safeguard your project from a series of small scope changes which may pile up and have a significant overall impact on the project (Mochal, 2009) Identify risks up front-In the planning phase, the project team should identify all potential risks and what is the probability that the risk event will occur. This will ensure speedy action Training -To prevent a situation in which team members lack the necessary skills for the project, utilize a mentoring approach for less-experienced employees. Also, include required education in the overall project
William, T., Klakegg, O.J., Walker, D.H.T., Anderson, B., and Magnussen, O.M. (2012): 'Identifying and Acting on Early Warning Sign in Complex Projects', Project Management Journal, 43(2): 37-53
Rarely do organizations have enough money to authorize all the projects that are feasible. What set of criteria should be used in the project selection process and which criteria should have the most weight? If you feel that this depends upon the situation, define a specific situation in order to answer this
Furthermore, in the analysis part, we will look into the technical reason and management reason which lead to the failure. Then we will describe some of the import lessons that we learned from this project which can help us to avoid such a big failure in an information system. COMPANY PROFILE
During the entire process, it is key that the project manager fully understands that it is responsible for documenting all of the relevant information for stakeholders, as it relates to their impact on the project. The best thing that the project manager can do is to ensure that all information and documentation includes the
Although there were some critical issues with the project there were also areas of failures that were controllable. A significant controllable area of failure was the ERP System
Projects need a well selected team with skills, knowledge, and potential to contribute meaningfully to the final result. Good communication and planning skills are a pre-requisite for project leaders and they should be able to balance cost, time, and quality to achieve the best results; this being beneficial as it would lead to better efficiency and dedication within the team both individually and as a unit.
Analyzing a project that went badly can help minimize the chances the same mistakes are made in the future. It should be noted that in hindsight it is always easier to identify what could have been done better. It is therefore critical to recognize the important parts a leader plays before things begin to go badly.
The role of stakeholders in project management can range from supporting activities such as defining project goals to assessing project risk (Silvius & Schipper, 2014). One common trend in the literature is that no matter what the stakeholder role is, stakeholders should be identified early so that the interactions with the company add value (Fageha, & Aibinu, 2013; Lucae, Rebentisch, & Oehmen, 2014; Turner & Zolin, 2012; Silvius & Schipper, 2014). When the project manager neglects to identify stakeholders at the start of a project, having positive interactions with stakeholders might be limited as the project matures (Hagen & Park, 2013; Allen et al., 2014). Turner and Zolins (2012), Lucae, Rebentisch, Fageha and Aibinu (2013), and Oehmen (2014), agree that stakeholders should be identified in the initial stages of managing projects, mainly during the project planning stage; however, this is difficult to achieve due to the multiple meanings of the term stakeholder (Fageha, & Aibinu, 2013; Doh & Quigley, 2014). In the project planning stage, the following activities must be fulfilled: scope planning, stakeholder identification, stakeholder engagement, communication planning, cost and schedule estimation, funding, procurement planning, quality planning, resource planning, and risk management planning (Fageha, & Aibinu, 2013; Lucae, Rebentisch, & Oehmen, 2014; Poplawska et al., 2015). Stakeholder identification and stakeholder engagement
A good project risk management involves control of possible future occurrence. Project risk management is one of the skill most necessary and an area any project manager has to be competent in, for success in organizational projects. Project risk is an unexpected event that in case it happens hurts the objectives of a project (Whitman, Mattord, 1997). Although every Company must have a project at one time after every few months, in many organizations Project risk management is undeveloped and more attention is put on risk management of the entire firm’s operation. Normally, project risk management is a continuous process meant to identify a problem and a resolution. It includes planning, budgeting, organizing and also cost control. With all this control, surprises are reduced because the emphasis is now on proactive instead of reactive
Moreover, it is one of the facilitators of the most widespread process of change. It is often the main catalyst, which allows the company to achieve its goals (Chan and Earth, 1999). It is considered to "enable" a fundamental restructuring. At the same time, all companies that adopt the restructuring is not successful in achieving its objectives. According to some estimates, 70 percent of the re-engineering projects fail for one reason or another (hammer and Ciampi, 1993). In some companies, and failure is often attributed to the problems of internal organization. In other companies, it projects to organize information technology fails and is often seen as a barrier to innovation (Chan and Earth, 1999).
Execution is a very important stage of the project life cycle. It is the third stage of the project cycle where the project plan is put into work. This is yet another very important phase of the cycle as this is where all of the work is done to achieve the output required for the project. Once a project is initiated and the project is planned out, it needs to be executed according to the plans set and expectations of the upper management and stakeholders (McGraw, 2009). The project has to be worked on according to the plans made during the initiation and planning phase of the project. Executing the project successfully very much depends on all the stakeholders who are involved in it.
Risk management has been one of the major concerns of executives and professionals involved with projects today, especially after the financial crisis that shook the world in 2008.The results of ex-post assessments of project or even verification of lost business opportunities for companies are clear signals that this evidence has become more intense (Junior, 2013).
Project management involves all activities that encompass scheduling, planning, and controlling projects. A successful project manager ensure that an organization’s resources are being used both efficiently and effectively. Most projects need to be uniquely developed require a sense of customization and the ability to adapt to any posed challenges. The scope of effective project management includes defining what the project is and what is being expected to be accomplished. Projects are imposed to fulfill a certain need and project managers must have the ability to create the proper definition. Goals and the means used to attain those goals have to be clearly stated. Project Managers must also have the ability to plan
The first and most crucial step is to create a solid plan. Plan should include the techniques, tools and data that are going to used in the project. The responsibilities of all the members should be distributed at this step. The utilization of resources and budgeting of the project should be done here. Management tools such as probability and Impact Matrix, FMEA are useful at this point.
By not understanding what the controlling activities will include, the planning process is incomplete. In today’s environment, the relationship between project planning and project control are critical. When a project has an unforeseen event occur, it can be contributed to a planning failure. This is where control comes in to implement the corrective action. This unforeseen event is now a lesson learned and is considered in the planning of future projects. Therefore, project planning and effective project control is an iterative process as depicted below (PMBOK ,