When it comes time to plan and execute a business meeting it is important to follow a few simple steps to ensure that the meeting is effective as can be. There are four steps that can help guide a meeting in the proper desired direction. These steps include, setting the meetings intentions in advance, invite only the doers and decision makers, have a clear meeting leader and a tight time lined agenda, finally, post meeting send a meeting recap to all parties involved. This paper will explain how following these four steps will lead to a more effective business meeting.
The first step in running an effective business meeting begins with setting the intentions of the meeting in advance. Determine the purpose of the meeting before ever setting up the meeting. If the meetings only purpose is to give out basic information that could be distributed through memo or email, opt to do that instead of holding a meeting. Also, if the meetings purpose is to debate and issue or prove a point, it may be an unnecessary waste of time. If the purpose is to make a particular decision, brainstorm ideas, or make specific plans then schedule the meeting. Once the purpose of the meeting is determined, work out a clear agenda and time allotment for the scheduled meeting. 45 minutes is a good goal for a meeting, if it must take longer, plan a break around that time to allow the participant’s time to refocus.
The next step in creating an effective business meeting is to invite the doers and decision makers. This means only include the necessary personnel. When trying to hold an effective meeting allowing excess people who really have little to do with a situation or ability to make decisions will just crowd the meeting with interruptions that could be a...
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...time drainer. Preparing a purpose for the meeting in advance and holding to a strict agenda will allow for the topics that need addressed to be discussed while leaving out the unnecessary discussions that are not beneficial to the topic. Providing a recap of the meeting will allow for the participants to have a guideline for what the next steps to take and a clear guide to work toward the agreed upon outcome of the meeting.
Works Cited
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Running Effective Meetings. (n.d.). - Communication Skills Training from MindTools.com. Retrieved December 30, 2013, from http://www.mindtools.com/CommSkll/RunningMeetings.htm
the challenge is to find a way to get into the meeting, as opposed to pointlessly sitting
Ramsey, R. (2006). Lead follow or get out of the way: How to be a more effective leader in
For better negotiation and communication, Meetings were held between the team members and the managers so that every employee can give their views and opinions.
This meeting is critical, as it is intended to provide a foundation where synergy is influenced and encouraged, which in turn encourages the groundwork for expressing ideas, strategies, and creativity, and will aid in determining the company’s forward direction. Although, her pre-concerns are focused on how she would manage this meeting and maintain her leadership duties, her focus has now shifted to how she will be able to offer any assistance and how this meeting will still take place in her
On the surface, the seven-member MGI team which comprised of Henry Tam and Dana Soiman – both current HBS MBA Students, Alex Sartakov – a Berklee College of Music student, Dav Clar – a MIT graduate student, and Alexander (Sasha) Gimpelson, Igor Tkachenko, and Roman Yakub – the MGI founders, seems like an ideal team, with each member bringing different experiences and technical skills to help with the business plan contest at HBS. However, as we will see in this paper, interpersonal dynamics, a lack of clear leadership, resulting in unclear team goals and individual roles, and a lack of healthy group norms, contribute to an ineffective team process at MGI. With the deadline less than three weeks away and the team without even a first draft of the business plan, Henry is certain that the team would not meet the deadline if it continued to function as it had so far.
In the beginning, Ms. Geis would quietly sit quietly during entire managerial team meetings, but now she is more confident in her abilities, position, and will speak up. “Now I give my opinion or raise questions to ask. Sometimes, I may raise a concern that gives ...
In regards to content, there is a legal requirement to produce the title or number of the meeting, the date time and location that the meeting occurs and the number and names of attendees present along with any absentees/apologies. There needs to be a confirmation of quorum, details of all decisions made and all actions taken on the back of them. The names of the nominator and seconder should be detailed in the minutes and also the outcome of any voting procedure. Any other significant matter needs to be detailed in formal meeting minutes.
Relevance for recommendations for improvements for client’s future business event On the basis of interview of event’s team member is can be said the Business Chicks is very much satisfied with the overall organization of this event. The event “Breakfast with Sir Bob Geldof” has achieved all its objectives of networking and bringing together like minded people. The organizers don’t see any scope of improvement in this business event. But the authors like to recommend some new ideas for improvements in client’s future business events.
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Meetings have always been part of a collaborative process, in which teams function well because of them. On occasion however, little thought is given to the meeting as far as structure, and employee engagement. Poorly conducted meetings result in serious consequences for all involved. This essay will present a personal experience in a health care meeting where results ended in dissatisfaction. Ways for how the situation could have been resolved are also to follow.
Thompson, M. (n.d.). 7 Steps to exceptional virtual team communication. Retrieved June 5, 2008, from http://www.teambuildingtips.com/team-building-articles/team-communication/7-steps-to-exceptional-virtual-team-communication.html
For many years, my company had very clear lines of authority, position, and title. Your title determined everything from the type of phone you had, to the size of your office, to the color of your walls. Although the culture of the organization has since changed, I believe this instilled a fear in many lower-level employees of talking in meetings that included higher-level executives. These executives want everyone in the meeting to feel comfortable voicing their opinions, but have trouble getting full participation. Therefore, my facilitation box focuses primarily on ways to improve participation, though many of the items can be used for other creative purposes as well.
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Communication is the key to a successful business because everything is carried out properly and operates smoothly, thus being well organised too.
All things considered, covering all bases to ensure all meetings lead to action can be quite basic if a few simple stages are followed. While most meetings have a flaw or two one an area of focus should be to ensure topics covered are understood, retained and tasks are executed. With the proper knowledge and with a bit of practice meeting planners and leaders can begin making a habit of following the four steps and this will lead to better action and more positive results.