Financial Management System for School Department

Financial Management System for School Department

Chatham Grammar School For Boys is a school located in Medway, North

Kent. The school has approximately 1000 students and 100 teaching and

non-teaching staff. They're also several groups, which come from the

community to use the schools facilities. The children's university is

also one example where some fifty students use the school's ICT

Facilities.

In the ICT department, the staff consists of 2 full time teachers, 1

part time teacher, a network manager and a technician. The department

receives two separate budgets. One budget is allocated for stationary

and supplies of around £2000, which is allocated from the school. The

other budget is allocated for the purchasing of hardware and software

for the schools networks, which is around £20,000 - 30,000. This is

allocated by the LEA.

Each department within the school manages their own budget and are

responsible for ensuring these funds are allocated accordingly. The

current system consists of an order form created using Excel, but that

is as far as the use of ICT goes. The order forms are printed of

twice, one to be sent to the selected supplier and the other to be

kept as a copy (the copy will have "COPY" written across it to make

sure it is not sent by mistake). One of the most used resources within

the school is paper. The paper is ordered in large batches of 50 packs

and about 10 packs are used per week. The delivery takes a week for

all packs and is kept in a store cupboard. At the moment there are no

checks on who takes paper from the cupboard and the technician is

responsible for reordering when he decides there are too few boxes.

The paper is taken from the stationary budget as well as other items

such as the printing ink and toner, exercise books, textbooks and

lined paper.

The old system was all paper based, which involved order forms being

filled out, sent and filed. When an order has been created, it would