Essay On Event Management Process

The Event management Process

While organizing any event be it Pre-Event, During the Event or Post Event the Following steps are included. It starts from conceiving the idea, its implementation and concludes with the final closing of the accounts when every payment are done as well as received and the both parties are satisfied with the outcome which they have desired.

The Event management Process is as follows:-

• Clients

• Target Audiences

• Concept Selecting

• Budget

• Event organisers

• Event Category

• Market Information System

• Negotiations

• Venue, Logistics, Supply Chain and Ambience

• The Event

• Close Down and Evaluation

• Legacies

Clients

The client is an individual or a group of individuals or any company or association who gives the responsibility and contract to an event planner or event organizer to organize the event for them.

For Example

The Mr. Singh wants to organize the wedding ceremony of his son and gives the contract and responsibility to Taj Group. In this case the Mr. Singh is client for Taj Group.

Target Audience

The event has to be organised by keeping the target audience in mind. The event has been organised to get the specific number and type of people at a specific place at a given time.

For Example

A conference is being arranged by Government of India regarding framing the National Tourism policy at Vigyan Bhavan. The target audience in this case will be the Tourism Ministers, Tourism Secretaries, Office bearers of Travel and Tour Associations like IATA, IATO, and TAFI etc.

While organizing any event it is necessary to organize it in accordance with the objective of event. In the above mentioned example, it is been a high level meeting, it will be attended by the veterans, stake holders of the t...

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...on as per the objective, planning or not.

Close-Down and Evaluation

The event organiser has to clear up the outstanding work like completion of accounts, payment of outstanding amounts to the suppliers and launch the final press release, if applicable.

In this stage the final evaluation is done where it is being seen whether everything is done accordance with the planning or not. If not then what is the reason.

Legacies

The last step in the event management process is to evaluate what are the positive as well as the negative outcomes of the events. In this step it is seen whether there is any physical and virtual destructions done. If any physical destruction like the solid wastes both degradable and non degradable wastes are properly disposed or not. If these are not disposed it has to be cleared. It is also seen whether it cause any type of pollution or not.