Within a workplace, there are times when the easiest and most effective form of communication is to bring all employees involved together into the same room. This idea is a popular form of communication that is most commonly known as the meeting. The idea of meetings stretches across all industries and cultures, and has the potential to be extremely effective. The trouble is though, workplace meetings do not always meet their potential and are not as effective as they could be. A manager’s ability to lead an efficient and effective meeting is a very important skill to have within the realm of communication. In order to try and find out what it takes to run an effective meeting, several sources written by academics will be summarized and examined. To begin with, summaries of all the sources will be given, in order to gain a grasp on the general knowledge of meetings within the literature. Following that, it will be looked at what the different authors agree on and disagree on. Finally, the information from all the articles will be brought together in order to give a conclusion on what managers need to do in order to run meetings effectively. With many top managers saying that 60-80% of their day goes into meetings (Bang et al, 2010), it is integral that managers have knowledge of how to properly organize and facilitate meetings in the workplace.
The first article that will be looked at is written by Bang et al (2010), and is titled Effectiveness in top management group meetings: The role of goal clarity, focused communication, and learning behaviour. Within the article, the authors look at the idea of having a clear goal for meetings. There were three thesis’ made, but the first is most relevant, which states that there is a cor...
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...t managers could use to increase their skills in meeting management without much additional work. The first is to make sure there is a clear goal and agenda that everyone in the meeting is aware of. The second is to have a facilitator that can help keep the discussion on track and close to the agenda. Third is to stop the meeting once the goal is achieved and not drag it out. Finally, everyone should leave the meeting knowing what was accomplished and what the next step is. The literature suggests dozens of different ideas and thoughts into increasing effectiveness, but these four are the most basic and easiest to implement. With unproductive meetings costing $60 billion in the United States every year (Bang et al, 2010), the literature surrounding meeting effectiveness is very important, and gives insight into a business practice that has yet to be optimized.
This paper will discuss the effective communication in a team. Looking more in depth on this subject, explain the reason communication is important, how barriers can effect communication. Explain several ways to improved team communication.
Within an organization one of the key tools that they use is that of: communication. Communication is a primary key to any organization and without it there is no cohesion, no leadership, and no functionality. As communication begins to diminish, so does the organization – as one article puts it: “These new economic…. imperatives have significantly contributed to the demise of the old classic command-and-control bureaucracy…” (Tiernan et al, 2002, 47-48). From what this article states, the lack of communication has led to a semi-collapse of the mechanistic structure of an organization. Though communication does seem like a huge factor of an organization, communication does not come without its troubles within the inter-organizations; if there is communication going on in a company, there is going to also be a lack of communication. When a company has employed thousands of people (or maybe just a small amount) they are hiring a whole selection of individuals to work as whole group in unity – though this does seem like an amazing idea, these sets of individuals will have quite ...
Managers often see meetings as an integral part of the work process. "They can be management's most efficient and effective communication and planning vehicle " (Professional Practice Curriculum, 2006). In this paper, many of the impediments to good communication are discussed. If recognized, it is possible to avoid them. In the end, productive business communication has to motivate the team to a common goal. This paper discusses various components for consideration when motivating the team. Meetings can be powerful tools for success when facilitators and participants are able to communicate efficiently and effectively.
An executive director also has the knowledge to communicate assertively when confronting team members when necessary. Therefore, “communication always takes place in a context, or environment, that influences the form and content of your messages.” In addition, “cultural context includes the cultural belief and customs of the people communicating” (DeVito, 12). It’s crucial that executive directors in this work field possess excellent interpersonal communication because they are always involved in some form of communication, whether it’s between a colleague, participants in the service, or discussing concerns, future goals, and organized strategies to the board of directors in meetings . In addition, “Interpersonal communication is the verbal and non-verbal interaction between two (or sometimes more than two) interdependent people (DeVito, 5).
Meetings have always been part of a collaborative process, in which teams function well because of them. On occasion however, little thought is given to the meeting as far as structure, and employee engagement. Poorly conducted meetings result in serious consequences for all involved. This essay will present a personal experience in a health care meeting where results ended in dissatisfaction. Ways for how the situation could have been resolved are also to follow.
On a daily basis, leaders are expected to communication on both a business and professional level. As stated by Solaja, Idowu, and James (2016) “today’s leaders must acquire effective communication skills for public speaking, listening and critical thinking in order to promotes organizational performance and cordial relationship between the organization and the external public” (p. 100). At the same time, internal communication with upper management, peers, and subordinates require the same level of information exchange.
Environmental components can greatly influence the outcome of communication. For this reason, clever leaders take careful consideration when it comes to office l...
Individuals have their own personalities that can influence their enthusiasm and productivity within an organization. In addition, individuals also form groups and are part of teams that work together to reach a common goal within organization. According to Gibson, Ivancevich, Donnelly, and Konopaske (2009) dedicated and cohesive teams can have a tremendous impact on organizations effectiveness and the global market. However, all of this happens within the frame-work of office politics and can hinder or enhance the organization’s effectiveness. Therefore, it is important to not only understand individuals, but also groups, teams and office politics within the organization. This will help leaders to plan, organize and motive individuals and groups for the best possible outcome for the organization.
Engleberg, I., Wynn, D., & Schuttler, R., (2003). Working in Groups: Communication Principles and Strategies (3rd ed.) Boston: Houghton- Mifflin. pp. 146- 170.
When I’m in meetings at work, I like to think outside of the box and come up with new ideas that can help the company and the employees. “Innovative work behavior is generating and application of new ideas, processes and methods at workplace” (West and Farr 1990). Creating new ideas and making sure they are applied are beneficial to any company. "Quite good and complete
Effective communication encompasses many concepts. For a leader to be effective, one must be able to build relationships between different parties. In order to build a good rapport, one must be able to recognize the strengths and weaknesses of those involved, and within oneself. Acknowledging these differences will allow for a better collaboration between team members. A leader must also have the ability to put conflict resolution theories into practice. Allowing differing points of view may challenge the original idea and will make for a more thorough decision making process. Although this may seem counterproductive, it actually ensures the best possible outcome. One must be consistent in the message presented yet be flexible, approachable and maintain a positive attitude. Allowing for different perspectives to be heard will allow team members to feel valued. This flexibility helps to solidify the concept that everyone is in this together; thus establishing an environment where all team members can have a buy-in. Encouraging team members to voice opinions and give feedback produces an atmosphere of constructive give-and-take; a real t...
Effective teams are groups of individuals who meet to discuss ideas for achieving a desired outcome by the leader of the group. According to a study of characteristics about how and why effective groups develop, Carl Larson and Frank LaFasto found “a clear and elevated goal” to be the top attribute on the list. (Engleberg and Wynn, 2012. p. 33). Members of the group are more productive when they see their goal as meaningful and lofty. Therefore, when a group of salespeople set a sales plan in action, it may have more importance to the group when it is challenging. Each member of the team has a chance to be part of a cohesive team. “Clear, elevated goals create a sense of excitement and even urgency in groups”
Communication in work teams differs from that in traditional organizations due having different communication patterns; establishing trust is a key factor; open meetings are a vital approach for improving communication; shared management is common; listening, problem solving, disagreement resolution, negotiation and compromise are significant factors; and information flows in all directions to all associates of the organization.
Communication in the workplace is very important for employees and companies and through this the company is effective and achieve its objectives. This reduces miscommunication and poor communication. Thus increasing the spirit of cooperation and commitment. Thus increasing the productivity of the organization. When the manager talks with the staff feel the value and understanding this leads to an increase in job satisfaction. Of course when you find people who have team spirit and collaborators, this helps the manager and employees feel that they have one goal to achieve.
Choosing a topic for this paper was very difficult. Many topics seemed very interesting, but after reviewing many topics the choice was clear. I also took into consideration the fact that we would be presenting these topics to the class. So, I choose the communication process. It is very important in management. Having been a manager for three years, I felt I would be able to explain this topic well to the class.