Resource – a source of supply or support: an available means —usually used in plural.
Information technology resources now play a vital role in the everyday operations of almost all organizations. The number of resources and the number of users may vary but they all require an efficient implementation, utilization, and management. The demand for resources must never exceed its current supply and allocation to ensure a smooth completion of tasks and deliverables. To do this in the most effective way, an IT resource management plan must always be given a significant amount of attention.
All the members of an organization uses IT resources in the completion of their everyday tasks. As we all recognize, no matter how huge the capacity and capability of the current IT resources in an organization is, there will still come a time when those resources will be exhausted; and for an organization, that time may spell trouble. A fully exhausted IT resource pool will halt even the smallest unit of operation which in turn will result in either a loss in profit or a cascading series of interrelated problems.
In order to understand IT resource management, it is important to define it. According to Technopedia.com, “IT resource management is a practice where IT related resource are governed in accordance to the organization’s requirements and priorities. Its main goal is to achieve a seamless integration of the implementation of information technology with the business strategies and operations of the organization”. Another definition states that, “IT resource management is a continuous monitoring to ensure the timely delivery of resources where it is needed and ensuring that demand will not exceed the supply”....
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...the current capacity.
2. Understand resource capacity – the approval of a project or process must be based on the current resource capacity.
3. Achieve a comprehensive view of both capacity and demand – the demand for resource must never exceed what the capacity can provide.
4. Conduct continuous prioritization and planning – in case resources are expected to be maxed out, ensure that the project with the highest priority will be accomplished first.
5. Run and analyze what-if scenarios – this will help in decision making in the near future in case unexpected problems will be encountered.
Once all the above mentioned issues are handled, a proper resource management plan may now be taken into consideration. This plan details the steps on how to properly utilize the IT resources. Appleseed Partners included five basic steps in Resource Management and Capacity Planning:
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