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Hardware – The hardware which I will be using in this project will be
the processor, monitor, floppy drive and the mains ones the keyboard
and printer and a standard desktop PC with correct software.
The processor – this processes data into information such as if I were
to type some work (data) onto a computer it would become work with a
meaning which is called information.
The printer – this receives processed work, then prints the work so
that the person who has typed the work can read the final copy through
for himself. The type of printer that i will be using is a ink jet
printer because it is fast and cheap. I could use a different type of
printer such as a laser jet printer.
The Keyboard – this is the main type of input device. It is very
simple and easy to use. So work can be inputted easily and fast.
This means work takes no time at all.
Software – The software which I will be using in this project will be
a Microsoft Access relational database program. In the next few lines
I will discuss what the program actually does.
Microsoft Access – This program will allow me to create a database.
In the database I can add things such as tables, queries, forms,
reports, macros and modules.
Security – The security which I will be requiring must have my own
password so only I and Mr. Bavington can get onto the main screen.
This will mean the password is like a log on screen password. Also I
will save my information/files on floppy or C-D's for an extra
security procedure. There will be other members of staff which will
be able to access the club files e.g. in the gymnasium where the
staff may wish to edit someone's fitness plan.
Backup – If there was a power cut and all the machines went down, then
I could lose my work. As I said up above in the security section I
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the file is. This is a reliable style of backup.
Alternate Output-If there was a power cut in the area and the
computers went down, I would have a copy of all my work saved on a
floppy disc or a CD-ROM. As I would have my work saved on a disc I
would then print my work off elsewhere.
Data Collection and Input-I will be collecting my data to put in the
databases for activities, staff and members from what the club already
knows. The staff details will come from the staff themselves at the
club. These such details will include their forenames, surnames,
address, phone number, age etc.
As in my identify section I said that I will be using Microsoft Access
and Microsoft Word. In Microsoft Access I will create databases for
staff, members and activities. In the staff database I will include
such things as title, first name, surname, job (at the club), address,
telephone number etc. In the activities database I will include staff
who take the activity, number of staff supervising, indoor, cost etc.
In the members database it will contain such things as id number,
title, first name, second name, age, male/female, address etc.
When the club first opened a standard letter was created to inform
members what was happening at the club. This letter contained some
basic details of the member inform so now Mr. Bavington has asked me
to create an updated standard letter. This letter will include the
title, first name, second name, address, county, postcode etc. It
will be created more like a letter and better presented than the
original. In the standard letter the members details will be mail
merged from the members database to the letter. I will do this
because it will not take long and it will be easy to do.