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why is staffing so important to organization
Staffing and its importance
why is staffing so important to organization
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STAFFING
According to business dictionary 2016 staffing is defined as the selection of individuals for specific job functions, and charging them with the associated responsibilities. Staffing is a vital part of human resource management. It eases procurement and placement of right people on the right jobs. (Yourarticlelibrary.2016)
Staffing is the process of hiring, positioning and overseeing employees in an organisation. It is also the selection and training of individuals for definite job functions, and charging them with the connected responsibilities.
Staffing is one of the most crucial purposes for every organization. In the absence of good staffing system no organization can exist for a long ,this is because in every organization all
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People are an organization 's most vital resource. The right staff can carry an organization through a period of change and this may allow for future success. Because of the importance of hiring and maintaining a committed and competent staff, efficient human resource management is essential to the success of all organizations. Staffing function deals with the placement, growth and development of all of those members of the organization whose function it is getting things done through one effort of others.
Significance and Importance of Staffing
In fact, effective performance of the staff function is necessary to realize the following benefits:
• Efficient Performance of Other Functions:
Staffing is the key to the efficient performance of other functions of management. If an organisation does not have competent personnel, it cannot perform planning, organisation and manage functions
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Recruitment- Once the requests are notified, the concern invites and asks applications according to the invitations made to the desirable candidates.
Selection- This is the screening step in staffing in which the asked applications are screened out and right candidates are appointed according to the requirements.
Orientation and Placement- After the screening, the selected candidates are made familiar to the work environment through the orientation programmes.
Training and Development- Training is a part of enticements given to the workers in order to develop and grow them. Training is given according to the nature of activities. Along with this training too, the workers are advanced by providing them extra benefits of in-depth information of their functional
Staffing is the way toward procuring, sending, and holding a workforce of adequate amount and quality to make positive effects on the association's viability. Staffing is a standout amongst the most vital parts of an association. Staffing an organization with the ideal individuals, guarantees that an association can meet the objectives and destinations, make certain the organization runs easily, and ensure rehash business from clients. Interestingly, terrible staffing practices can bring about an organization to lose clients, secure high enlistment costs, take up excessively of the coach's opportunity since they should update the poor entertainer, and can influence
The Managers at the staffing agencies ended up being involved in the implementation of some of the Human Resource functions at the company. The managers ended up being responsible for the screening and recruitment of the new contingent staff. The HR Managers had to work very closely with the staffing agency managers to build a cooperative business relationship.
These represent what is often called the management process. Staffing, personnel management, or human resource management is the function for the organization to focus on today's workforce environment. It includes activities like recruiting, selecting, training, compensating, appraising, and developing. The functions of human resource department in an organization are ideally aimed to ensure there is recruitment of employees, compensation for their services, helping them perform their tasks and solving different problems that arise during work in order to optimize business profitability through their performance. Each of the functions of human resources department really plays a vital role in the effectiveness of any organization.
The main purpose of the recruitment and selection process is to bring into the organization the best fit for the position. Job description is one of the tools used in the Job Analysis.
The process of hiring and recruiting a new staff member can present many challenges for any organization. As Caruth, Caruth, & Pane, explains, “staffing is the process of determining human resource needs in an organization and securing sufficient quantities of qualified people to fill those needs” (2008). However, it is not as easy as that. “Staffing is a complex endeavor involving a number of diverse tasks, ranging from job analysis to performance appraisal, from employment interviewing to career development, from hiring to termination” (Caruth, Caruth, & Pane, 2008). Creating a staffing plan can outline the necessary tasks to execute the recruiting and hiring process.
Otherwise, the employees’ would exhibit boredom, make careless errors, tardiness and absenteeism rise, and have the staff experiences low morale. Additionally, managers and directors would focus on employee development and increase autonomy to improve employee skill level and lack of morale.
Indeed, there are many elements for the recruitment and selection process as clarified in (figure:1). The elements are divided into job description, job specification, job advertising, job interview and the ability tests and selection.
Measurement is the methods of assigning numbers according to some rule or convention to aspects of people, jobs, job success or aspects of staffing system. According to staffing, measurement is a process used to assemble and state facts about an individual and jobs in numerical form. Staffing measurement is usually used to conduct performance appraisal which will determine employee’s performance level. Measurements consider as an important tool for staffing process because effective measurements and data analytics can result in a competitive edge. Hence, it is impractical to have any type of systematic staffing process that does not go through measurement process.
Staffing is the step by step practice of knowing absolutely well the precise statistics and a suitable combination of personnel accessible to meet the day-to-day unit essentials and structural goals. Staffing is said to be the process that appropriates the number and blend of staff with the hope to provide well-organized and operational care thus increasing efficiency while decreasing tension, misperception, wastage and other undesirable outcomes at various places of work. It can be affected by various factors such as staff factors (for instance, the nature of employees’ policies (job, overtime, part time, and work), educational attainments of staff, Job depiction and Market rivalry/ competition), patient factors (this include
Heneman, H. G., Judge, T. A., & Kammeyer-Mueller, J. D. (2012). Staffing organizations (7th ed.). New York, NY: McGraw-Hill.
Some staffs perform only one of these functions but some may perform two or all the three functions. The primary advantage is the use of expertise of staff specialists by the line personnel. The span of control of line managers can be increased because they are relieved of many functions which the staff people perform to assist the line.
Human resource management refers to the management of people inside the organization. The basic role of the HRM is to design the benefits of the employee, recruiting and retaining employees, providing training and development and rewarding. And as a part from the human resource management activities, there is the workforce planning. Workforce planning gives the framework for shaping the staffing decisions based on the company’s mission, strategic plan and the economic resources.
It is a support activity for staffing activities. Human resource planning also important to ensures the right resources are available at the proper time to achieve organizational goals, vision and strategy within organization. Human resource planning involve several process. Initially, human resource planning team need to develop job analysis and then from the job analysis, the teams will provide job description and job specification in one document. After done with job analysis, human resource planning team will forecast human resource requirement for the future need and forecast human resource availabilities in the organization. Forecasting human resource requirement predicted the number of employee through qualitative and quantitative methods in the proper time. Human resource planning can be done and increase the accuracy of human resource requirement through quantitative method such as trend analysis or qualitative method like Delphi method. After they have information about human resource requirement or human resource demand, they can proceed to another types of forecasting which is forecasting human resources availabilities. There are internal method such as such as skill inventory and replacement chart and also include external tools like labor mobility, demographic factor and others. In the next steps, the teams must implement the human resource planning in the organization. Lastly, after implemented, the team must evaluate the effectiveness of the plan through Human Resource Metrics. The effective human resource planning must be align with human resource strategic planning, must be monitor the progress outcome from human resource planning and ensure centralized coordination of succession planning in order to achieve organization goals. From planning, organization may prevent overstaffing and understaffing also ensures organization
Recruitment refers to those activities that an organization tries to attract people for applying a job in the organization. From these activities, chances will be given for people to apply jobs from there organization. An effective recruitment should have a right person in the right place at the right time; the main way to attract applicants can be listed as follows, walk-ins, employee referrals, advertising, websites, professional associations, educational associations, professional agencies, E-recruitment and world-of-mouth. Applicants can get some recruit informations form different ways; employees will provide a job description for those who are interested.
Personnel management encompasses a deep interest in the well-being of an organization’s personnel as well as their execution of tasks assigned to them. Its main aim is ensuring that employees have a sense of satisfaction. Personnel management tasks include training, selection and hiring, motivation, rewards, compensation among others. Personnel managers, in collaboration with other sections in the organization are mainly involved in execution of these tasks (Ingram, 2008, p.160).