Project Monitoring and Control Introduction By Hassib Amiryar http://www.pmdocuments.com/project-monitoring-and-control-documents/ Author has presented a very good introduction of project monitoring and control. He has started with the definition of PMBOK which says “the Monitoring and Control Process Group consists of those processes performed to observe project execution so that potential problems can be identified in a timely manner and corrective action can be taken, when necessary, to control the execution of the project” (PMBOK, 2013). The author talks about the main purpose of monitoring and controlling activities which is to be proactive in finding issues ahead of time and taking corrective action. He has highlighted the monitoring and controlling process along with its outputs which is listed below: 1. Monitoring and Controlling Project Work: It collects measures and disseminates performance information, and assesses measures and trends to forecast potential items requiring corrective action. The outputs of this process are recommended corrective actions, recommended prev...
Monitoring and evaluation are integral parts of management and provide a link between planning and implementation. While monitoring focuses on the activities and outputs, evaluation focuses on the outcome and goals. Monitoring focuses on inputs and outputs and is the continuous process of gathering information to measure against the goals and objectives. Evaluation, like monitoring, is a continuous process. Evaluation provides feedback on whether plans have been met and the reasons for success or failure. Evaluation should highlight shortcomings so they can be identified and corrected. It should provide direction for future plans. It is important to monitor and assess the on-going performance of teams and individuals, in order to evaluate the progress towards agreed objectives. Monitoring mostly involves keeping track of what is going on. By undertaking this regularly, we have the opportunity to make changes and adjustments, to ensure that any areas of concern are addressed.
Monitoring and controlling Process (Schwalbe, 2014): The project manager need to monitor the project team from beginning of the project to the end of the project need to verify if any issues to be solved and also need to check whether the objective needs are being met or not. In this phase they need to report the performance of the project and if required changes need to be done to maintain the project on
Picture a person who that is juggling doing several things at once; they are balancing a stick in one hand and another stick on their nose. Each stick has a plate on the top that they want to keep spinning without losing balance or dropping either. There is a lot going on in those actions including the exact timing of when to reach up and spin a plate, constant body movement to keep the sticks balanced as not to fall, and a continued push from the free hand to keep both plates spinning. This paradigm could be used to describe integration knowledge area of project management. Schwalbe (2014) defines project management as, “Coordinating all other project management knowledge areas throughout a project’s life-cycle. This integration ensures that all the elements of a project come together at the right
The importance of project oversight assists top management in mitigating risks and allows them to be proactive and take the necessary corrective action when problems arise. By proactively monitoring the project managers the company can reduce the amount of delays ensuring the project stays on track. This is important to the organization due to the fact its serves in the best interest of the stakeholders of the entire project.
Establish and drive performance measures for the operation (including a consideration of efficiency versus effectiveness), often in the form of dashboards convenient for review of high level key indicators.
And most importantly, an evaluation, monitoring and reporting process will be developed to track the progress of the strategy to ensure real and meaningful changes are made.
Ensure that effective measurements and monitoring mechanisms are in place to determine whether implemented solutions have yielded predicted benefits and to drive continuous process improvement.
This step entails reviewing the performance of the staff whether it’s as a whole or individually. The team collects any info from the previous steps and assess the team/individual within a meeting where staff can respond with feedback.
The projects in today’s world are given a lot of importance and it will continue to grow in the coming years. There are a lot of companies which do not have production, but all of them do have projects. There are a lot of books which have been published on which related to planning and managing the projects. The one of the most important one was published by the author Eli Goldratt in his book ‘Critical chain’. This book basically talks and shows how the application of theory of constraints in the field of project management. The novel is basically based on one of the MBA classes in America where a number of ideas are developed in discussions among the students and the lecturers. The lecturer is basically fighting for a tenure with the president of the university who expects a downturn in the executive MBA. The lecturer who teaches project management has a word with one the senior colleagues and project management was the right topic to teach. There were three students who were placed in the project management team of their company which manufactures electronic products. The students are enrolled in this MBA class along with other students, here they discover a new approach to project management which is known as the
It is responsive to the knowledge and models of experts and practitioners in the field. Ex, The 2012 Performance Improvement/HPT
Monitoring, Review and Revision of Plan - ensures that it remains current. In addition, the monitoring process is backed up by full managerial accountability for the success of the plan.
During the forecasting of our project, we did not know which specific technique would suit us best. Because of this we started off by using the EFQM Excellence Model, which is based on Total Quality Management. Whilst there are numerous management tools and techniques commonly used, the EFQM Excellence Model provides an holistic view of the project and it can be used to determine how these different methods fit together and complement each other. The measurement step of this technique was not applicable for our project but this did not influence the applicability. We specifically used this model to explore our human resources during the forecasting section of the project. This technique benefited us because it developed our team culture and showed all the different specialties of each member. However, one area we failed to use the technique adequately was towards the client. Because this technique is based on a holistic approach we misunderstood our client’s needs. This resulted in a misinterpretation of the project objectives and eventually caused for a delay in our deliverables during the project definition and planning phase, in specific our SOW.
When planning a new project, how the project will be managed is one of the most important factors. The importance of a managers will determine the success of the project. The success of the project will be determined by how well it is managed. Project management is referred to as the discipline that entails the processes of carefully planning, organizing, controlling, and motivating the organization resources so as to foster and facilitate the achievement of specific established and desired goals and meet the specific criteria of success required in the organization (Larson, 2014). Over the course of this paper I will be discussing and analyzing the importance of project management.
Information that is usually covered by these updates includes accomplishments, goals, and conflicts. Aside from those details, team members also include information on what they observe in the workplace as well as their performance. These assessment details serve as the bases in establishing a concrete plan, which should possess specificity, measurability, attainability, realty, and time-boundedness. The formulated plan serves as the backbone for laying down the actions to be implemented by the team. Then, the team can also include brief status of the outcomes from previous tasks performed.
Depending on the size of the projects, this risk monitoring can be carried out directly by the project manager, but in any case, he remains the person in charge and the guarantor of the follow-up of these risks and the associated prevention plan. He is the leader and federator of his