Essay about The Planning Process for a Live Public Event

Essay about The Planning Process for a Live Public Event

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Contents 2
Contacts 3
Introduction 4
Event details 5
Event Description 5
Event Location 5
Entertainment 5
Attendance 6
Audience Profile 6
Equipment 6
Promotion 6
Communications 7
Organisational Structure 8
Staffing 8
Contractors 9
Health and Safety 10
Welfare Prevision 10
Noise Management 10
Crowd Management 11
Entrance and Exit Points 11
Management of attendees 12
Signage and public information 12
First aid cover 12
Fire risk assessment 12
Risk assessment 13
Emergency vehicle access 13
Evacuation plan 13
Legal implications, licences and contractual arrangements 14
Licensing 14
Insurance 15
Contracts 15
Financial implications 16


1. Bristol ambulance service –

Address: Jacwyn House, 1 Kings Park Ave, St Philips, Bristol, South Glous BS2 0TZ

Phone:0117 972 9020

1. Bristol Fire department
Address; Temple back, Bristol, Bs1 6eu
Phone; 0117 926 2061

1. Bristol police station
Address; Trinity Rd St Phillips, Bristol

Phone; 01275 818340


This Report has been produced in order to show the formation of an event, that I am hoping to host. It allows organisers to use it as a guide, in order to understand the legal and health and safety policies and procedures that need to be put in place to satisfy authorities. such as police and environmental departments, local government and council and emergency services. The purpose of this document is to, identify basic standards and providing a consistent safe approach to the event. It also gives any indication of what to expect before, during and after the event takes place.
Identifying each activity that needs to be undertaken, will give an idea to whether the venture is possible or unrealistic and weather t...

... middle of paper ...

...Fire safety in the work place. Retrieved from
Gov. (2014, 05 13). Personal licence to sell alcohol. Retrieved from
government, D. f. (2007, 01 01). Outdoor advertisements and signs; a guide for advertisers. Retrieved from
Licensing act 2003. (2003, 01 01). Retrieved from
norman, M. (2011, 02 09). Organisational structure and design. Retrieved from Slideshare:
raj, R. (2013). Fiance and law. In R. raj, Events management principle and practice (p. 392). London: Sage publishers.

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