I often read technical journals and information management publications in print as well as web based articles or white papers. I like to educate myself as well as stay current on the most recent information on Information Management. I feel for my rhetorical essay it’s best to stick to what I know and what I’m familiar with. The article I chose to elaborate on comes from the January/February 2014 issue of Information Management , an ARMA Publication. It addresses the ongoing issues of email management and email retention. Most organizations, civilian and government struggle with the problem of email storage and email retention. In an ideal world it would be the desire of the organization to limit the amount of email and the length of email retention to an across the board timeframe, 3 years, 5 years, 7 years, 10 years or longer for specific records. Although uniform retention periods are a goal and objective for many organizations, it isn’t very realistic for most government entities. Dr. William Saffady begins his article “Taking Control of E-Mail with Uniform Retention Rules” questioning the practicality of schedule-based retention periods for the management of email and electronic communication. He recommends an alternative system of managing email messages by adopting uniform retention rules. Dr. Saffady is currently Professor at the Palmer School of Library and Information Science, Long Island University in New Your City, where he teaches courses on information management topics. He is definitely well versed in his field and more than qualified in his assessment if email management. Although Dr. Saffady is well qualified to his opinion and make recommendations but I have to disagree with his as... ... middle of paper ... ...urrently Cook County where I work have over 20,000 employees. The management of email for 20,000 employees is a huge task but one that must be taken seriously. References Arizona State Library of Archives and Public Records. (n.d.). “Guideline for managing public records sent and received via electronic mail”. http://www.azlibrary.gov/records/GuidanceAndRelatedResources/GuidelinesForManagingPublicRecordsSentAndReceivedViaElectronicMail.aspx Live Office – Your Archiving Experts. (2010 July). “ Best Practices Guide for Email Retention.” Retrieved March 11, 2014 from http://www.liveoffice.com/sites/default/files/whitepapers/Best_Practices_Guide_for_Email_Retention_0.pdf Saffady, William, PhD., (2014) “Taking Control of E-Mail with Uniform Retention Rules” , Information Management, An ARMA International Publication, Volume 48, No 1, 20-26
The amount of letters commissioned in America has been steadily decreasing on a daily basis. The majority of citizens are now sending their letters via e-mail or other methods of technology. Postal service companies such as USPS are struggling to keep business thriving. To compete with the technological advances in modern America, USPS should restructure their postal systems by terminating unessential delivery days and strategically limiting postal branches in order to conserve government money.
Information Literacy is an important skill for the 21st century do to our busy and always on the move schedules. Recognizing when information is needed and being able to efficiently locate, accurately evaluate, effectively use, and clearly communicate the information, will help out when time is of an essence and the information needs information.
After entering the modern society, people living in a high information environment, a salient feature of it is that peopl...
...y theft crime to happen. Recycled email may be a good for users, but the downfall of it may lead to many identity theft of those that had their email account recycled.
Angell, David, and Brent Heslop. The Elements of E-Mail Style: Communication Effectively Via Electronic Mail. Canada: Addison-Wesley Publishing Company, 1994.
Uddin, S., & Jacobson, M. J. (2013). Dynamics of Email Communications among University Students throughout a Semester. Computers & Education, volume 64 95-103.
The "pervasive, invasive information infrastructure...is as much a part of our lives as religion was for medieval surfs" (Tetzeli 1994, p. 60). But is it too much? We've all seen the mind-numbing statistics about the exponential growth of information and of technological means of distributing and accessing it. However, some people question whether the problem really is one of overload. One source of the problem is actually the multiplicity of communication channels. Unlike earlier eras, such as when printing presses replaced manuscript copying, new technologies are not replacing older ones but are adding to the host of media choices (Davidson 1996). With these multiple channels the information flow is now simultaneous and multidirectional. However, most traditional information management practices are too linear and specific: they were pipes developed for a stream, not an ocean (Alesandrini 1992). The sheer quantity of information and the speed with which it can be acquired give an illusion of accomplishment (Uline 1996).
Ponelis, S. R., & Britz, J. J. (2004). Teaching information economics to undergraduate information science students at the University of Pretoria. South African Journal of Information Management, 6 (4), Retrieved March 11, 2011, from: http://www.
E-mail systems are already widespread around the world within this decade. Nowadays, if you mail a letter to your friend who is thousand miles away from you, how long would you expect your friend will receive it? Normally, by using the traditional postal system, it might need one to two weeks to transport the letter. However, e-mail system can handle this task by only a minute or ev...
Communication is important in life. Companies need to communicate with other companies and customers. The managers also need to communicate with the staff. The technology provides us with many means of communication, the most important of which is e-mail.
With the advancement of technology and the exponential increase of Internet use, professionals-academic and business-are relying on electronic resources for information, research, and data. The Internet gives an individual access to a sea of information, data, and knowledge; plus, this vast amount of information is available in a matter of seconds, rather than hours or days. The ease of access, availability, up-to-the-second timeliness, and vastness of online resources is causing many professionals, however, to forgo the use of print sources. Online resources are useful to conduct scholarly research and 'may be convenient, but they have shortcomings that make print sources necessary for submitting high-quality assignments' (Dilevko & Gottieb, 2002, ¶ 1).
New technologies are allowing us to do things faster, easier, and more efficiently than ever before. Almost every new innovation in technology improves the speed and productivity of any task at hand. Electronic mail (E-mail) is possibly one of the greatest things to happen to the world. Despite this, there are people who find difficulties in using either E-mail or conventional mail. To help decide whether to use E-mail or the United States postal Service, a comparison of each one’s speed, ease of use, reliability, and cost is a helping factor.
Turning to the issues related to information handling, the definition of the information management should be mentioned. According to Hinton’s perspective (2006, p.57) the information management is “the conscious process of gathering information”. A brief overview of the presumable information sources in a high-technology company can help to outline the situation. T...
Email (electronic mail) was one of the biggest breakthroughs in communication when the internet was commercialized. With email, it became possible to send messages and letters across the world in a matter of seconds to the recipients address. Email was used as an alternative to conventional mail or snail' mail, as the term was introduced to describe its speed. As technology improved, it became possible to attach' documents, photographs and even sound clips or songs to emails which made mail by post redundant. Emails used packet switching software whereby the email was broken down into packets' and sent via the internet to the recipient.