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Effective, efficient managers are valuable resources to any organization. They help to keep productivity high, cost low, enforce rules and regulations, provide structure, and solve problems. Managers do not have time to show their selves worthy now days since there are so many talented managers without jobs (Gaster & Gaster, 2006). Successful managers use planning, organizing, leadership, and control skills to run thriving companies. Managers handle unexpected situations every day by knowing how to use the four management functions, planning, organizing, leading, and control, they will be better informed to handle each situation.
"Planning is the management function of systematically making decisions about the goals and activities that an individual, a group, a work unit, or the overall organization will pursue" (Bateman & Snell, 2007, p.16). Planning is important for managers to use. Planning help to give companies goals and adjectives that companies can strive to achieve. Planning helps to show employees where a company is headed, why a company wants to achieve the goals, how the company want to achieve the goals, and who will be responsible for each part. Planning reduces confusion within companies, between employees, and managers. Planning also helps companies to become more productive, because employees and managers know what the company’s plans are.
Planning was used in my last job for scheduling of employees, or when the boss planned to be out of town. The employees had a calendar on the wall to let us know when deliveries or repairs where to be done. She wanted employees to know what to expect each day. This helped to reduce confusions, help all employees to understand what was going to take place, and helped teamwork between employees.
“Organizing is the management function of assembling and coordinating human, financial, physical, informational, and other resources needed to achieve goals” (Bateman & Snell, 2007, p.17). Organizing helps companies to achieve high productivity. By organizing, each aspect of a company, employees are able to find things quicker, employees are able to increase productivity, and there is not confusion about where things are kept. Organizations within companies has huge rewards for employees by reducing frustration, employees spending more time doing their task, less time is wasted looking for missing information or finding what is need to do their jobs. Organizing a company is not an easy task, but an organized company shows the employees, stockholders, and managers how efficient the company is and striving to succeed.
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One aspect of leadership within my last job is shown through the owners. The owners are a married couple; she handles the bookkeeping, bill paying, and paperwork. He handles all aspect of the kitchen. He cooks the food and washes the dishes by himself. He works hard every day and expects the other employees to do the same. He is willing to help the waitresses whenever possible, listens to their ideas, and always tries to give constructive feedback whether good or bad. She is not able to be at the restaurant everyday, but is always calling to check on the employees, asking if she needs to handle anything, and willing to help when ever needed. They have earned the respect of employees, are willing to listen to employees ideas, and encourage their employees to do their best. They both have people skills, which enable them to correct employees without causing conflict. Between him and his wife, they make a impressive management team.
“Controlling is the management function of monitoring performance and making needed changes” (Bateman & Snell, 2007, p.18).Control is important in management, control allows managers to monitor employees, inventory, and productivity. If management does not have control then employees will not be held accountable for their actions, productivity may be poor, and inventory may be missing. Rule, regulation, and policies are all parts of companies. The rules, regulations, and policies are used to keep employees safe, help hold employees accountable for their actions, and to help handle problems. Managers are responsible for controlling rules, regulations, and policies and monitoring is the best way to accomplish this task.
The restaurant industry required managers to monitor activities through each day. Managers talk to customers in order to check on food and service. Managers are required to in force the company’s rules regulations, and policies. They also have to monitor employees’ performance, productivity, and correct employees when something is done incorrectly.
Planning should be the first function, this function enables managers to set goals, expectations, and show employees what the company is trying to achieve. The second function is organizing, which reduces confusion, increase productivity, and give structure to an organization. Leading is the third step, it is used to encourage workers, correct mistakes, and guide employees. The final management function is controlling it is used to enforce regulations, monitor each part of the organization, and monitoring changes. Managers who use all four functions are valuable resources within any organization. They have skills that help encourage employees, increase productivity, and the overall performance of any organization.
Bateman, T.S., & Snell, S.A. (2007 ). Management: The New Competitive Landscape (7th ed.) New York: McGraw-Hill/Irwin.
Gaster, C., & Gaster, E. (2006, Spring). The honeymoon period: A manager's tale. The Journal for Quality and Participation, 29(1), 14.