Information Systems for Human Resources Management

Information Systems for Human Resources Management

Length: 1340 words (3.8 double-spaced pages)

Rating: Excellent

Open Document

Essay Preview

More ↓
Information Systems for Human Resources Management

Information is an essential tool for managers in the retention, recruitment, utilization and evaluation of human resources in health services organizations. Since they support the goals and objectives of the organization, information systems play an important role in planning and management of human resources. These systems will serve as an important personnel administration operational programs, including employee record keeping, budget control, compensation, benefits management, and government reporting.
This paper will discuss the project plan overview of human resources information systems (HRISs) and their strategic and operational use in a health care organization. Certain topics include:
• Role and functions of a HRIS for human resources management
• Relationship of a HRIS to other information systems
• Process of planning, developing, and implementing a HRIS
• Implications of effective HRIS utilization for health services managers
Managing human resources effectively requires information from several sources. Computer technology enables hospitals and other health care organizatoin to combine human resources into a single database that can be used to support multiple personnel and managerial functions. A human resources information system (HRIS) is the integration of software, hardware, support functions and system policies and procedures into an automated process designed to support the strategic and operational activities of the human resources department and managers throughout the organization.
An HRIS database maintains an inventory of people, job skills, and positions and its system draws on these inventories for transaction processing, reporting, and tracking. The HRIS provides a foundation for a set of analytical tools that assist managers in establishing objectives and in evaluation the performance of the organization's human resources programs. The level of system complexity progresses from low to high as it affects and supports increasingly complicated decisions and activities.
A health care organization usually aspires to several key goals in automating its human resources management function. The HRIS will provide timely, efficient, thorough and accurate personnel information and analysis. A second goal for implementing the HRIS is to provide an effective match of the needs, skills, and interests of the human resources department staff with other users and departments. The HRIS will also provide uniform processing and utilization of human resources information throughout the organization for a diverse group of the system's users.
I have noted below in detail the key learning points that I will apply to the implementation of the HRIS; strategic objectives, operational objectives, and planning.
Strategic Objectives for HRIS
The well designed HRIS will serve as the main management tool for aligning human resources department goals with long term planning goals.

How to Cite this Page

MLA Citation:
"Information Systems for Human Resources Management." 26 Aug 2019

Need Writing Help?

Get feedback on grammar, clarity, concision and logic instantly.

Check your paper »

The Impact Of Human Resource Information Systems Essay examples

- The Impact of Human Resource Information Systems in an Organization Chantel B. Smith HRM 491 Abstract The purpose of this informative paper is to explain specifically, how the use of Human Resource Information Systems (HRIS) contributes to the effectiveness of strategic human resources management and to examine the strategic importance of using HRIS at the workplace. The paper will also explain HRIS’s role and importance, the need, components, benefits and functions that impact organizations, which have put efforts towards HRIS adoption and follow through with using HRIS....   [tags: Human resource management, Human resources]

Research Papers
1962 words (5.6 pages)

Management Information Systems, Economics, Finance, Marketing, And Application Of A Manufacturing Company

- The manufacturing infrastructural part in the organizational strategy must be geared towards the people, equipment, mortar, and molding of the bricks. Everything must come together as a whole and coordinate with firm particular policies for quality control, production plaAnalyzing the HR functions of a manufacturing company and detailing how they relate to the organization’s strategic plans. I will explore these activities as they relate to Saint Leo University’s School of Business Common Body of Knowledge (CBK)....   [tags: Strategic management, Management, Human resources]

Research Papers
700 words (2 pages)

Computarized Information Systems: Enterprise Resource Management Essay

- Although HR technologies have been quite popular in the last few years, they have been around for several decades. HR management can be seen in the last century, with division of labor and aptitude tests to identify special talents for special jobs (Hendrickson, 2003). In the 1980s, HRIS became popular because of Enterprise Resource Management (ERP) applications and the move from computer systems to client server technology (Hendrickson, 2003). This trend was based on the idea of transformation of transactions into business processes and data into information (Hendrickson, 2003)....   [tags: human resources, division of labor]

Research Papers
974 words (2.8 pages)

Essay about Information Systems Case Analysis

- Company Description Stryker is a global medical device manufacturing company. The Instruments Division is located in Kalamazoo, Michigan. It was founded by Dr. Homer Stryker, an orthopedic surgeon. Dr. Stryker discovered that certain medical devices were not meeting his patient’s needs. Because of this, Dr. Stryker decided to invent new ones. The devices he invented were successful, and the interest in Dr. Stryker’s products began to grow. As a result, in 1941 he decided to start a company to produce them....   [tags: Information Systems Research Paper]

Research Papers
3504 words (10 pages)

Technology: Management Information Systems Essay

- Moore’s law can be defined as a forecast that the number of micro components that could be fitted into a silicon chip of the lowest developed cost would increase twofold after a period of eighteen months. It is another way of stating that the processing speed of a micro chip doubles every eighteen months. Since the speed of the microprocessor is increasing in a span of eighteen months, it means that it will take half the time that was previously taken, to execute a particular task. Business transactions can be performed faster within a shorter duration than usual....   [tags: Management, Information Systems]

Research Papers
1485 words (4.2 pages)

Human Resource Information Systems : A Hr Director Of A Large Corporation

- Explain why it is important to understand HRIS if you worked as a HR Director of a large corporation. May enter your responses below: Over the last several decades, technology has revolutionized the way in which we work, communicate and envision the world around us. Human Resource Management has also been significantly impacted by the use and implementation of technology. Human Resource Information Systems (HRIS) are computer software systems that enable Human Resource Managers to easily track, input, control and access critical static information about employees such as “address, social security number, tax status and withholding information, benefits status, payroll information and which d...   [tags: Human resource management, Human resources]

Research Papers
1573 words (4.5 pages)

Information Systems And The Information System Essay

- Information Systems An information system refers to a collection of components which are used for the collection, storage and the processing of some raw data so that information may be provided. Different fields have made use of information systems in various ways due to their capacity to inform and give digital products. These areas have relied on it (information system) in performing and managing operations with the aim of increasing production and efficiency. For instance, they have been used in running inter-organizational supply chains as well as the electronic markets....   [tags: Decision theory, Information systems]

Research Papers
1248 words (3.6 pages)

Essay about Information Systems in the Construction Industry

- This report aims to shed light on the use of Information Systems in the Construction Industry in regards to what it adds to a given company’s “value chain” and its relationships to organisational strategy and competitive advantage. The construction industry is one the biggest sectors in the UK economy, and the world, contributing about 10% to the UK’s GDP and continuous to grow despite the recent economic downturn. The global construction market is facing changes as various businesses are still reacting to 2008 economic crisis....   [tags: Information Systems]

Research Papers
907 words (2.6 pages)

Information Systems Can Cause Anxiety Essay

- Information Systems The technology involved in information systems can cause anxiety for some people. Vast networks of inter-related processes can seem daunting to someone who is unfamiliar with today’s technology. However, information systems are at work in almost every business today. Society has become dependent on technology and information systems and investigation of the world of management information systems helps remove the apprehension. This course has uncovered valuable information in the areas of using information systems in business to compete, manage and control the challenges of business....   [tags: Information systems, Information]

Research Papers
2130 words (6.1 pages)

The Requirements for Developing and Managing a Comprehensive Management Information System

- The Requirements for Developing and Managing a Comprehensive Management Information System The aim of this assignment is to see the requirements for developing and managing a comprehensive Management Information system for an organisation. In today's business environment it is getting harder and harder for organisation’s to not only survive but to compete against other organisation’s. Information technology plays a big part in helping companies compete and survive. Companies that have branches or franchises need to make sure that they can communicate with the head office so that orders can be passed down....   [tags: Businesses Information Systems Technology Essays]

Research Papers
4383 words (12.5 pages)

As human resources issues have been increasingly, recognized as critical factors in planning decisions, the ability of the HRIS to analyze, quantify and model change has enhanced the status of HRIS in other organizations.
In a recent study more than 700 human resources executives in the health care industry, human resources strategic planning was identified as the most critical issue they will possibly face in the coming years. Human resources professionals must be involved in these strategic planning activities. Unfortunately, human resources professionals are sometimes overlooked in the planning process, making it difficult to use the information and expertise they can bring to the planning activities fully.
Increasing number of executives recognized that an effective HRIS can help fashion and support a health care organization's mission.
Managers stress the role human resources information technology can ply in improving human resources management as well as contributing to competitive advantage. As a key component of an organization wide integrated information system, a strategic HRIS will provide important information about human resources needs and capabilities; this information will assist the management team in establishing the organizational mission and setting goals and objectives in motion. The system will become an action tool to help lead the organization toward transforming and redesigning the health care within the community.
Human resources planning and allocation are critical links between the human resources strategy plan and the organizational business plan. Assessing the future needs will require information about current employee levels and their skills, along with projections of patient needs. Another requirement are analytical tools for asking the "what if "questions when exploring alternative service strategies.
The health care organization will utilize the computerization within its function to experience a number of strategic advantages. The three advantages are;
• HRIS enables the hospital's human resource department to make a more active role in organizational planning. Computerization will make forecasting more timely, cost effective, and efficient.
• Integration and storage in a single database all of the human resources information
• HRIS will accelerate the process of comparing costs and benefits of human resources activities.
The need for analysis, collection and management of human resources information has outpaced the development of human resources information systems in many health care organizations. This is further complicated by an increasing trend toward the development of integrated hospital information systems.
The inputs to the system will include knowledge, skills, and abilities that will be developed through programs of recruiting and employee development. Human resources systems outputs will be evaluated through measures of job performance and employee satisfaction.
Effective mechanisms that will be use for feedback concerning outputs are incorporated so the progress is monitored and strategies can be adjusted accordingly. The human resources outputs will be monitored through HRIS include;
• Benefit utilization
• Workforce demographics
• Unfilled job vacancies
• Financial outcomes
• Growth of service volume
• Proportion of new positions filled internally
• Employee attitudes
• Voluntary and involuntary turnover
Managerial control and feedback provided by the system include:
• Labor analysis reports for each cost center
• Labor cost allocations with linkage to the payroll system
• Management reports on employee productivity and quality of services
• Inventory of special skills of employees
Operational Objectives for HRIS
The HRIS will offer benefits such as an increased in data accuracy, processing speed, more useful and complicated reporting, and improved productivity. An effective HRIS will facilitate the east storage and retrieval of human resources records that are very vital for operations. In addition, to comply with various federal employment laws, the company will have to follow several human resources record – keeping requirements. The HRIS will streamline such compliance by automating relevant data collections and reporting.
The basic components of the HRIS generally includes the following set of: human resources planning, personnel administration, recruitment and employment, pension administration, payroll, compensation, benefits management, training and staff development, employee and industrial relations, and government reporting including the Occupational Safety and Health Act (OSHA), worker's compensation, Equal Employment Opportunity/Affirmative Action (EEO/AA), and Consolidated Omnibus Budget Reconciliation Act of 1975 (COBRA). By using having the system all of these components and functions would be linked by integrated screens, modules, or subsystems and all the information can be retrieved. The database would include:
• Personnel information
• Job-related information
• Benefits information
• Miscellaneous information
The two best practices that will be applied towards this project are planning and execution/control to ensure its success. Planning for the development and implementation of the HRIS will be guided by the institution's information systems plan. The institution plan will outline the health services organization's overall method to computer systems architecture, integration of systems, priorities for individual application, data coding standards used and the general approach to software development. The following steps must be performed for both;
• Make project goals attainable by prioritizing deliverables to keep the team focused on specific issues
• Maintain realism in planning
• Assess requirements
• Don't overload milestones
• Delegation of duties
• Publicize the plan
• Manage vendors
• Collaboration
• Audits usage
• Measure productivity
• Delegation/Flexibility
• Practice change control
• Run test on system
• Design brief implementation procedures
In summary information can and will play an important role in the strategic management of human resources in health services organizations. As a key component of the organization's management information system, the HRIS will assist managers in planning and evaluating human resources programs, which will contribute to the accomplishment of strategizing goals and objectives. Also careful planning and allocating of the staff will be a critical component of business planning within the organization. The HRIS will be well-designed and implemented which will serve both the strategic and operation functions in the management of human resources.


Broderick, R., & Boudreau, J.W. (1992). Human resource management, information technology, and the competitive edge. Academy of Management Executive – Chapter 6
Human Resource Information Systems – HRIS (2004). Available on
O'Connel, Sandra (1994). Planning and setting up a new HRIS. Available on
Peoplehelpers (2003). HRIS Systems. Available on
Return to