How to Use Microsoft Windows

How to Use Microsoft Windows

Length: 1278 words (3.7 double-spaced pages)

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Contents
Task 1 3
1.1) 3
How to open Microsoft Word 2013: 3
1.2) 3
Basic information about your computer 3
1.3) 3
Temporary storage area for deleted files 3
1.4) 4
How to use the Windows Help function 4
1.5) 4
“Florist” library 4
1.6) 4
Changing settings to “single click to open file” 4
1.7) 4
How to recover files from the Recycle Bin 4
1.8) 5
File extensions of Word documents and single-file web pages 5
1.9) 5
Difference between Windows Explorer and My Computer 5
1.10) 5
Four advantages of hierarchical file structure in Windows Explorer 5
1.11) 5
How to format a floppy disk 5
1.12) 6
Florist image and videos 6
Task 2: 6
2.1) 6
Three often used Microsoft Word elements 6
2.2) 6
How to change to return to insert mode from overtype mode 6
2.3) 6
Hard copy and soft copy 6
2.4) 7
Use the Word Help facility to determine amount of options for adjustment for each artistic effect it provides 7
2.5) 7
Difference between Save and Save-As 7
2.6) 7
Spellcheck of “Flowers.docx” 7
2.7) 7
Limitations of Grammar-check 7
2.8) 7
Adding AutoText entry 7
2.9) 8
Find and replace words 8
2.10) 8
Change the font 8
2.11) 8
Apply a heading 8
2.12) 8
Undo and Redo commands 8
2.13) 8
Change the margins 8
2.14) 8
Insert picture into document 8
2.15) 8
Save as single web page file 8
2.16) 9
Mail merge 9
References 10


Task 1
1.1)
How to open Microsoft Word 2013:
1. Click on the Start Button.
2. Click on “All programs”.
3. Go to the Microsoft Office menu and click it.
4. Select Microsoft Word 2013 and click on it
Word will launch.
1.2)
Basic information about your computer

1.3)
Temporary storage area for deleted files

This location is called the recycle bin. It is situated on the desktop. Files that are deleted are sent here for temporary storage until either deleted permanently or recovered.

1.4)
How to use the Windows Help function
When not in an application push “F1” this will bring up the Windows help function. It will give help on phrases and keywords that the user types in the search bar. If no help can be found by the function it will search the internet for more information (CTI Education Group, 2013).
1.5)
“Florist” library

1.6)
Changing settings to “single click to open file”
1. Open the Control Panel.
2. Click on “Folder Options” to open up the settings for folders.
3. On the first tab there will be a section called “Click items as follows”.
4. Under it, tick the option “Single click to open an item (point to select)”.
5. Apply the settings.
From now on, one click will open a file or folder (Microsoft Corporation, 2006).
1.7)
How to recover files from the Recycle Bin
Open the recycle bin. Scroll through the deleted files/folders. Right click on the desired file/folder. Select “Restore”. The file/folder will be restored to the location it was deleted from.
1.8)
File extensions of Word documents and single-file web pages
The Microsoft Word documents will have the extension .doc or .docx
The Single file web page will have the extension .mhtml or .htm
1.9)
Difference between Windows Explorer and My Computer

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"How to Use Microsoft Windows." 123HelpMe.com. 18 Feb 2019
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1.10)
Four advantages of hierarchical file structure in Windows Explorer
Folders are much more organized.
Folder navigation is easy.
Correcting structure errors is easy.
There will be less fragmentation and disk defragmentation will be quicker.
1.11)
How to format a floppy disk
1. Open My Computer.
2. Floppy disks can be found under the heading “Devices with removable storage”.
3. Right click on floppy disk and then click on “Format”.
4. Select the options you desire and the name of the drive.
5. Click on start to begin the formatting.

1.12)
Florist image and videos

(Dex, 2014)
Task 2:
2.1)
Three often used Microsoft Word elements
The Quick Access Toolbar, Ribbon and Work Area elements of Microsoft Word(Lee, 2012).
2.2)
How to change to return to insert mode from overtype mode
When in overtype mode, simply press the Insert button on the keyboard. This will return the typing mode to insert mode.
2.3)
Hard copy and soft copy
The hard and soft copies are submitted and can be found on Turnitin and from the Lector.
2.4)
Use the Word Help facility to determine amount of options for adjustment for each artistic effect it provides
There are a total of 14 options to adjust for each artistic effect


2.5)
Difference between Save and Save-As
When using Save, a program will overwrite the current open file with the new data that has been entered. When using Save-As, the program will give you the option to save the file with a different name, on a different location as a separate file.
2.6)
Spellcheck of “Flowers.docx”
The document can be found in the assignment folder
2.7)
Limitations of Grammar-check
Grammar check does not necessarily know what was meant and can only correct according to predictions it makes. It can also only correct from a known database. It cannot correct everything.
2.8)
Adding AutoText entry
Type the word or sentence you wish to add. Highlight it with the mouse. Under the Insert tab at the top, click on the Quick Parts drop box near the right. Click on “Save selection to Quick-part gallery”. Customize the saving settings as desired and press save.
2.9)
Find and replace words
Check the document in the assignment folder
2.10)
Change the font
Check the document in the assignment folder

2.11)
Apply a heading
Check the document in the assignment folder

2.12)
Undo and Redo commands
The Undo command will, when pressed, undo any change that was previously made, such as renaming, deleting, editing, etc. It can be accessed at the top left or by pressing Ctrl + Z. The Redo command does the opposite. If you undid something and press Redo, it will redo the action that you undid, therefore undoing the Undo.
2.13)
Change the margins
Check the document in the assignment folder
2.14)
Insert picture into document
Check the document in the assignment folder
2.15)
Save as single web page file
Check inside the assignment folder
2.16)
Mail merge

Merge fields

Results of fields

(Microsoft Corporation, 2014)
References
CTI Education Group, 2013. Computer Skills Development Study Guide, Cape Town: CTI Education Group.
Dex, F., 2014. Florist Dex. [Online]
Available at: http://www.floristdex.com/images/local-florist.jpg
[Accessed 19 April 2014].
Lee, D., 2012. The Screen Elements of Microsoft Word. [Online]
Available at: http://www.ehow.com/info_8552884_screen-elements-microsoft-word.html
[Accessed 10 April 2014].
Microsoft Corporation, 2006. How to configure the "Single-click to open an item(point to select)". [Online]
Available at: http://support.microsoft.com/kb/915109
[Accessed 10 April 2014].
Microsoft Corporation, 2014. Word mail merge: A walk through the process. [Online]
Available at: http://office.microsoft.com/en-us/help/word-mail-merge-a-walk-through-the-process-HA001034920.aspx
[Accessed 21 April 2014].


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