Essay on Handling Complaints

Essay on Handling Complaints

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Complaint handling examples
I have had an opportunity to experience different levels of customer service from several companies within home appliance repair service sector. These experiences ranged from very positive to extremely negative.
I run into poor customer service when the dishwasher in my house stopped functioning properly and was only cleaning dishes that were located on the lower rack. I contacted the warranty company and they have found a repair provider within my area and were able to schedule an appointment for the technician to come out and evaluate the situation. Once the technician inspected the dishwasher he concluded that a part will need to get replaced. He said that he will order this new part and will contact me to schedule the installation.
After about two weeks of not getting any updates from the repair technician I called the company and was connected with the customer service representative that was not familiar with my case and could only say that they will contact the technician that is handling my repair and will give me a call back with in 24 hours. As 24 and then 48 hours went by without getting a call from the company I have called them again and was connected with a different representative that once more was not familiar with my situation and had no update on the status of the part order. They provided the same response that the technician will give me a call back, but instead I requested to speak to their manager and was transferred to another person, supposedly a manager. Speaking with the manager also did not yield any results since he had no information on the status of the order either.
At this point I have decided to contact the warranty company and have them try to get some...


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...izational hierarchy and available for inspection by on the company’s intranet. This would provide all employees with an opportunity to contribute solutions that address customer problems.

Noticeable differences are apparent after comparing the complaint management processes of the previously described appliance repair companies with the newly developed procedure for handling client issues. In the case of the first organization, with the poor customer services response, it seems that once the representative was not able to handle the initial inquiry there was no mechanism in place to escalate and track the progress of the issue in the company. Another component that seems to be missing in that organization is the measurement, analysis and feedback process that would have provided management with notifications regarding any outstanding and unresolved problems.

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