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Planning is the process that management uses to accomplish the objectives of a business. The most common objective is to make money and planning defines how to get there. Examples would be what kind of business, or whether to expand to other products or concentrate on a narrower field, to grow by acquisitions or not to grow, to assist employees to further their career goals, to be socially or environmentally conscious, to have multiple locations or not. As a manager in my organization, I have used planning in multiple ways. One way in particular stands out regarding employee performance. Patrick is a very competent employee who does not have performance issues
that are in need correction. Active planning for Patrick will help him in my role as supervisor, so that goals can be set for him to achieve a supervisory position.
Organization is the process of deciding on the internal structure. The plans would include how to divide the work between managers by function; how to coordinate between departments; how to control each division of work, and what kind of people are needed at each level. Staffing is an important element including recruiting, hiring and training of people whose positions were defined in the organizational structure. It requires decisions about prior experience, compensation, benefits, evaluation and delegation. Once a year our organization is hectic as we are buzzing around trying to complete our department budgets. For this year in particular, I need to purchase some very expensive equipment that is going to help the employees perform better; which is also an asset to the organization as a whole. The safety deposit boxes will increase our profit module after some time. In organizing, I am preparing resources to do such a task as I am an important part of this company and I would like for all to benefit.
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Leading is implementation of the how to reach the desired goals by influencing behavior through motivation, communication and discipline. It is a two-way street when managers help other employees to accomplish their own career goals. Leaders and managers alike who communicate clearly, consistently and credibly benefit from lower turnover; lower absenteeism; fewer grievances; and better coordination both inside and outside the organization. During times of uncertainty, interpersonal risk managers articulate a clear vision of the company's future, including the benefits of change to the bottom line. By creating recognizable milestones for their employees to track, they replace fear with optimism. Interpersonal risk leaders also set benchmarks to measure acceptance of new initiatives, comprehension of key corporate messages and adequacy of their communication efforts. In my position, I hold expectation meetings daily to keep the lines of communication open and honest. I have stressed the importance in this communication practice and in turn, my branch carries a very low turnover rate. I have happy, successful employees who want to see our branch grow and triumph!
Controlling brings the system around full circle by establishing performance standards based on overall objectives, then measuring the results and taking action to change or correct as necessary. Management not only has to see the needs of accomplishing the goals but also has to look in to the process that their way is feasible for the company. Controlling is a function in the management cycle closely related to planning. Controlling is a process that involves several systematic approaches to ensure performance standards are met in the most efficient way possible. While controlling is a complicated management function, its importance must not be under-rated. Each employee in my organization is responsible for meeting or exceeding monthly and quarterly goals.
Effective and efficient management leads to success, the success where it attains the objectives and goals of the organizations. For achieving the ultimate goal and aim, management needs to work creatively in problem solving in all the four functions. By utilizing planning, organizing, leading, and controlling; organizations can exceed their aspirations to become the leader in their industries.
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