This document will discuss the feasibility of developing a new database application system at Time 4 Children’s Centre to better mange the booking and recording of user details. The system will have a database of users and employees, and the system will computerise the booking procedure.
Time 4 is a small government funded charity that provides multi-agency services that are flexible and meet the needs of young children and their families. The core offer includes integrated early learning, care, family support, and health services. At the heart of a centre will be high quality learning and part day care for children from birth. Currently employee records are kept on paper files as are all other records and there is no record of centre users. Bookings are taken over the phone and handwritten in to a timetable. A user will call the centre and ask to be booked into a session the person taking the call will record the details on paper. There is no permanent record of users and details taken are kept to a minimum i.e. phone number, name, and address. This information is recorded each time a booking is made. There is a lot of repetition of information that is being recorded for example a user who uses the centre twice a week every week will have there details recorded on each occasion. The problem with this is that the use of the centre is growing, thus the plan for the charity is to expand its staff and the facilities it offers this will see a growth in the number of users. With the current system there has also been incidents of lost records, confusion from staff as to working rotas and bookings have been incorrectly processed. Mr Black has also wished for ...
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The new system will reduce the amount of time spent recording user details and increase the accuracy of information. The new system will allow for the viewing of up to date information so that management can plan courses of action. Overall the new system will improve efficiency and will let different sections of the organisation to work more closely together. The system would be in place by the 17th of February 2009. The total estimated costs described above are within the agreed budget set by Mr M Black of £6500.
|Total Cost |£5995.41 |
|Estimated Time for completion |28 working days |
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