memo report

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I have enclosed all the necessary points for using plain language in our everyday life. These points should help you present the topic at the employee orientation scheduled next week.
Language is an essential part of communications therefore it should always be plain, clear, and understandable. It gets the audience closer to speaker (understanding speaker’s view) rather than keeping them remote. It is always preferred to keep the sentences short and simple rather than using complex words and complicating the written or verbal interaction.
There are various sentence types ranging from simple, compound, complex, and compound-complex sentences. Simple sentences are straightforward consisting of one dependent clause for instance, we will go to the park. Whereas compound sentences are usually used as conjunctions to join two sentences consisting of two independent clauses for example, after we are presented by the map, we will go to the park.
Complex and compound-complex are up to the point and used to express direct ideas consisting of one dependent clause and one independent clause. The only difference is compound-complex use two independent clause.
Pattern, pace and length of a sentence should vary in order to give the reader importance of the expressions else it might sound monotonous taking away the interest of the reader. Also, while there are different types of questions you can ask like closed questions with simple answer is yes or no, open questions with a need of more or extra information in the answer, and hypothetical questions like imaginary else brainstorming questions.
A reader should not have ‘out of topic scenario’, so phrasing a sentence should not lose its consistency with regards to number, name, verb, and voice....

... middle of paper ...

...(empty word), for example: to, a
 Hold back on using slangs, discriminating, and repetitions
 Do not run through the sentences express complete thought
 Keep sentences error free and grammatically correct
 Use parallelism appropriately
 Have variety in your sentences in order to preserve the reader’s concern
 Use active voice most of the time
 Shadow a simple standard sentence structure and difficult interpretation
 Have someone proof read your work to dodge the possibilities of errors
Hope that this helps you to connect with the audience while briefing them about how essential it is to maintain the plain style language and not making the situation uncooperative by using high-pitched words or internet abbreviations.
Please feel free to email me if you have any questions about the summary or in case you need more detailed information on the topics covered.

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