Travel Expense Reimbursement Policy Paper

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To: From: Kunal Kapoor, Assistant accounting manager Date: December 2,2016 RE: Travel Expense Reimbursement Policy!!! Recently it has been seen that our companies travel expenses have increased a lot and with increase in the sales representatives sent out on business trips. As it has made work harder for the accounting department to keep expenses on track and reimburse if any personal expense is occurred. Company has taken some steps to tackle the persisting problem, the company has introduced its Travel Expense Reimbursement Policy, its main purpose is to establish the principles and guidelines for reimbursing individuals for travel, accommodation, meals and other reasonable expenses incurred on behalf of the FUNORAMA TOYS. Company has set up some …show more content…

All Sales representatives should use company’s funds responsibly and good business judgment when incurring a business expense. Travel Expense Reimbursement Policy: AIR TRAVEL: • All air travel must be economy class tickets. For any extenuating circumstances, employees must provide an explanation and get prior approval by their managers. • Business / First Class travel is not an allowable expense. In the rare circumstance, that business class travel is required, prior approval must be obtained from manager in charge. Hotels/Motels 1) The cost for a single economy room at a reasonable Rate will be reimbursed. 2) Receipts must include the detail, separating lodging, meals, phones and all other expenses. 3) Penalties incurred for the cancellation of a guaranteed hotel reservation are the employee’s own responsibility and will only be reimbursed under exceptional circumstance. Personal and Business Travel • When personal travel is combined with business travel Only the business portion of the trip will be accounted for and would be taken into

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