Requirements and Concerns in Response to Internal Investigations

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Introduction
After being notified by our internal legal department at Blue Arrow Technologies (referred to as BAT henceforth) of pending legal action against Just Act Magnificently Inc. (referred to as JAM henceforth), I was instructed to write a memorandum of general requirements and concerns about the legal proceedings. I was also instructed to be ready for the possibility of the same proceedings regarding other companies and employees.
The process for electronic discovery is complex and will involve notifying JAM as soon as possible with a legal notice called a “Litigation Hold” notice. While the notification is being processed by the BAT legal team and delivered to JAM, our internal computer security team will begin our own discovery of company networks, computers, cell phones, and logs.
Litigation Hold
“When a reasonable expectation of litigation exists, organizations are required to preserve electronically stored information (including e-mail) that's relevant to the case“(“Understanding Litigation Hold: Exchange 2010 Help,” n.d.). What that means in non-technical terms is that once BAT issues a notice to JAM of the intent to pursue legal action for the hiring of John Schmoe, they are legally required to identify, locate and preserve electronically stored information (referred to as ESI henceforth). If JAM refuses to comply, or allows for the destruction of ESI after receiving the notice, BAT can pursue further legal action for the wanton destruction of ESI. Since the notice and expectation also functions in reverse, BAT must plan for the same. The following are examples for steps to take in a litigation hold (“Litigation Hold”, n.d.):
• Communicate to the everyone who needs to know that there is a litigation hold
• Establi...

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