1. List and describe the five process management groups. The process management groups are required for any project that have clear dependencies and are typically followed in the same sequence on each project. These groups though are not the same as project phases (PMBOK Guide, 2008). a. Initiating During this process the initial scope is defined, the initial budget is proposed, the project manager is selected, the sponsor of the project is determined, a business case is developed. It is during this process that a decision is made as to whether the project should be continued or canceled. b. Planning This process group determines the project plan of the overall project and the documentation of the project. This may be an evolving process as …show more content…
The organizations strategic plan should provide the basis as to what project should be implemented (Schwalbe, 2011). Projects are begun due to a business need or an external influence. During the initiation of a project, the scope of the project is determined, the timeline for the project is determined, and an initial cost is estimated. The project charter is developed and presented to the stakeholders. During this process, a determination is made to decide if the project will continue or not. This process phase requires a lot of input from a variety of sources to determine the feasibility of the project and will determine if the project will provide a reasonable Return of Investment (ROI) to the organization. 3. Defend the purpose of a work breakdown structure. A Work Breakdown Structure (WBS) is defined as subdeviding a projects delieverables and work into smaller compenents. The WBS generates dedication since the creation of the WBS is done with the participation of the team to help generate intrest in the project. This in turn also generates responsibility, since the document was created with the teams involvement, the team cannot hide from mistakes or failures as team members are assigned tasks that they are resonsible for completing an assigned task. 4. List and briefly describe the six main processes involved in project integration
The initiation phase of a project is not complete without a clearly defined goal and realistic, measurable objectives that describe the business benefits which are expected to be delivered upon completion of a project (Laureate Educatio...
What is the importance of developing a WBS to manage a project? Whenever work breakdown structure come play, it basically saying or telling how work is broken down into smaller units such that whatever that has been put under a particular unit can be understood by the team members. Work breakdown is an essential tool in project management.
Project monitoring and controlling activities go along with Project Execution Process group so that while the project being done the status of the project and be controlled by the appropriate level of oversight and corrective action.
This process is aimed at ensuring the project being pursued has a potential of delivering by adhering to the allocated time, sticking to the budget and very important, meeting customers specifications (Mott McDonald, 2002). It involves assessing the projects at critical stages (also referred to as gates) in its lifecycle and thus assuring it can advance to the next stage successfully. This function is performed by an independent experienced team, after which they assure the Senior Responsible Owners that the project can progress successfully (National Academies US & National Research US, 2004). There are six critical stages (gateways) in the lifecycle of a project that the independent gateway review team will evaluate and thus provide th...
First is to examine each of those projects to the corporate objectives, compare and contrasting project selection criteria and justify why a project meets the selection criteria.
One way to provide clear description of a project is to prepare project charter. A Guide to the Project Management Body Of Knowledge (2008), “it is the process of developing a document that formally authorizes a project or a phase and initial requirements that satisfy the stake holder needs expectations” (pg.71). Preparing a project charter is the initial step for project manager to start any project. In Project charter we can describe different components of the projects. To start any project, preparing a project charter is the initial steps for project manager. Some of the essential components are described below.
Step 1: Determine project goals. It is important to define what the project is, as well as what the expected inputs and outputs are. According to Project Management Tutorial Online, in order for project goals to be accomplished, this must be a team oriented decision. “Give everyone the opp...
Kevin Lonergan (n.d.) describes project management as the development of a project plan, which includes defining and confirming project goals and objectives, identifying tasks and how goals will be achieved, quantifying the resources needed, and determining budgets and timelines for completion.
Project management is a subset of operations management. Project management has a defined beginning and end, and is usually time-constrained (Satterlee, 2013). The stages of project management are the proposal, the initial investigation, a detailed investigation, development and testing, a trial, operation and closure, and the final step of evaluation. Project management and project scheduling are major issues for any organization facing rapid changes in its environment (Demeulemeesre, Kolisch, & Salo, 2012).
Talking directly to the stakeholders will help answer most of these key questions. For IT projects meeting the key stakeholders in a forum to review progress on the project is key to its success. Therefore a well drawn up project plan will ensure that there is enough representation of the stakeholders at the regular project review meetings.
The first step in any project is to determine the purpose of the project. The project purpose should be a simple statement that is the guiding principle of the project. For example:
During the planning process, outputs are created to illustrate how project tasks will be sequenced and allocated for effective TM. The PMBOK Guide describes nine processes under Project Time Management (Fig 2.) all of which (excluding no. 6) are relevant during the planning phase of the project life cycle.
The first and most crucial step is to create a solid plan. Plan should include the techniques, tools and data that are going to used in the project. The responsibilities of all the members should be distributed at this step. The utilization of resources and budgeting of the project should be done here. Management tools such as probability and Impact Matrix, FMEA are useful at this point.
Project planning falls in the Planning Process Group which consists of those processes to establish the projects total scope, define the projects objectives, and courses of action to achieve those objectives. During the planning process, all the documents that are needed to carry the project through the project lifecycle will be developed such as the project management plan. Project management requires repeated feedback loops as additional information becomes available and is better understood. The planning process delineates the strategy, tactics, and path to successfully complete the project. With that, the planning of a project must walk through all the those processes from executing, monitoring and controlling through the closing process.
When planning a new project, how the project will be managed is one of the most important factors. The importance of a managers will determine the success of the project. The success of the project will be determined by how well it is managed. Project management is referred to as the discipline that entails the processes of carefully planning, organizing, controlling, and motivating the organization resources so as to foster and facilitate the achievement of specific established and desired goals and meet the specific criteria of success required in the organization (Larson, 2014). Over the course of this paper I will be discussing and analyzing the importance of project management.