Introduction:
The knowledge me learn from this chapter will propel us into the work force. The information obtain will enlighten and project are skills in planning meetings and conferences in our work place. The ideas and topic prevent to us in this chapter teaches us how to demonstrate these finessed skill in our future employment. We will examine and elaborate on several fundamental concepts need to accomplish the task of arranging business conferences and meetings. The Essential ideas being discussed will be “procedure for prepare for a business meeting; checklist of activities to be completed before, after and during, classify the structures and procedures used; determine the most common forms of electronic meetings; review ethics related to meetings; and identify that additional responsibilities required to plan and international meeting.”(461)
Key Points:
As the office professional in charge of arranging a meeting, you are obligated to know how formal of a meeting is being asked to be organized. Then you must determine the location, date, time, announcement, and whose attending. Next you must decide which form of communication will be desire to coordinate the meeting. An extremely effective way to schedule a meeting is use the computer. The computer “keeps the managers in your organization calendars; all scheduled time and free time can be accessed; the use of e-mail; and can schedule the conference room as well.”(463) The second option is the “telephone to schedule a meeting, but plan ahead this method can be a time consuming task. The method requires speaking with each participant individual and coordinating around each one of their availability.”(465) The third is use “a schedule form to schedule a meeting. The schedul...
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...and conferences for your company. Each companies with have different operation procedure for scheduling a meeting. You just have to make sure you are familiar with you supervisor’s preferences. “Know how to develop procedures for a business meeting; have a checklist designated for each part of the meeting actives, make sure they fall into the before, during, and after concurrences; classify the structure and procedures used in team meetings; have knowledge of what electronic meeting are and what types are available with your company; also make sure the meeting stay ethical and does not stray to offend a particle individual; and determine all responsibilities required to plan an international meeting.”(493)
Works Cited
Burton, S., & Shelton, N. (2011). 12. Office Procedures for the 21st Century (8th ed., pp. 461-493). Upper Saddle River, New Jersey: Prentice Hall.
In regards to content, there is a legal requirement to produce the title or number of the meeting, the date time and location that the meeting occurs and the number and names of attendees present along with any absentees/apologies. There needs to be a confirmation of quorum, details of all decisions made and all actions taken on the back of them. The names of the nominator and seconder should be detailed in the minutes and also the outcome of any voting procedure. Any other significant matter needs to be detailed in formal meeting minutes.
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I chose to represent the major in the “Island Cruise”-role play. Taking part at that play made me realize that there are several aspects that you should keep in mind before attending a meeting, e.g. and amongst others “be prepared”, “listen”, “share common goals” and “keep your emotions out”.
Workplace meetings have become as common an occurrence in daily business activity as punching in on a time clock. "Done right, meetings are one of the most powerful communication tools." (Thibodeau, 2005, para. 1). As beneficial as productive meetings can be to business organizations, ineffective meetings can have an equally detrimental effect. Regardless of how boring or pointless they may seem, not even modern technology is a substitute for personal interfacing. Maxwell (2004) states the importance of in-person communication:
At Hughes Hubbard and Reed LLP, I have utilized Microsoft Office along with heavy calendaring, and record management to perform my daily duties; i.e. scheduling departmental training and meetings, preparing budgets and expense reports, while maintaining time and attendance. In addition, I have coordinated staff and attorney’s requests as it pertains to IT support; as well as followed up with vendors’ and clients’ queries, and maintained
This week Mrs. Yelena Tramontana walked me through the scheduling process of managers and employees. She demonstrated how she or one of the other operation managers goes about scheduling employees for a month ahead of time. The scheduling is done though a computer mediated device primarily, but also requires verbal communication among managers and employees.
• Attend meetings when necessary with other professionals • Usually responsible for at least 1 area of the
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So, he must have trust that his team can do as good of a job when tackling the challenges of client satisfaction and acquisition. This entails daily meetings between him and his team. The meetings allow for their relationships to be maintained, only to aid in the relationships they each have with the clients.
...ave to ensure, ahead of time, that there are seating arrangements for audience, whiteboard, blackboard, lighting, location of projection screen, sound system, etc. are suitable for my presentation.
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When I’m in meetings at work, I like to think outside of the box and come up with new ideas that can help the company and the employees. “Innovative work behavior is generating and application of new ideas, processes and methods at workplace” (West and Farr 1990). Creating new ideas and making sure they are applied are beneficial to any company. "Quite good and complete