Internal Communication
E-mail
This is a method of communication which is available to anyone with a
telephone and a computer with a modem. The modem connects the computer
to the telephone network allowing it to transmit and receive encoded
data which can be displayed on the computer. Each email user has a
"mailbox" with a unique address into which messages can be sent ready
for the recipient to "collect" and read. This system has become widely
used both between businesses and within organisations as a quick and
efficient form of communication.
The benefits include:
1 It is cheap and easy to use so there will be quick and efficient
communication within the business.
2 All individuals in an organisation can have their own personal
mailboxes, which can be password protected if desired.
3 Messages can be prepared in advance, so the transmission time is
kept to a minimum. This significantly reduces the cost of sending
messages.
4 Communications can take place throughout any 24 hour period,
therefore allowing international connections to be made even when
offices may be closed. This means that effective communication can
take place no matter what the circumstances.
5 Only one message needs to be prepared, although it can be sent to a
number of mailboxes. This is a useful facility when sending company
memoranda to a number of employees.
The disadvantages include:
1 Using the system requires both sender and reliever to have am modem
and on-line connection to a computer
2 It relies on the recipient "emptying" their mailbox on a regular
basis
3 Hard copies of messages are not always made or kept
...
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...ticularly over long distance
or abroad, which can save the business money.
4 It gives time for the recipient to read and consider a response to
the message in the letter.
Disadvantages
1 It is time consuming when compared with telephone/fax.
2 There is no immediate feedback.
3 A letter tends to be less personal as there is no direct contact
between the sender and receiver.
4 A letter may not reach the addressee, as correspondence may be dealt
with by junior staff/secretaries.
5 The storage of letters and other correspondence can take up a lot of
valuable office space.
An alternative to sending letters however could be to use a modem. It
might be far more effective and efficient to transfer the information
using a modem
Letters would be used I think in CCV to formally contact customers.
6. The point of contact for the memo will be you with your phone number
No I do not approve the choice if communication channel. This is because it is a letter addressed to
Those six sent and received over 800 messages, all without error. The Japanese, who were
List how you are going to implement each solution. How are you going to make your solution work?
Throughout humankind, communication has been used from sending firer signals to the pony express; communication is a very important part of our world today. Team Leader and member should always know their audience. Managers have all the tools necessaries to get their message across from meeting, email, office bulletin board, using FedEx. No matter how they chose to get the message across effective communication is important.
The purpose of this report is to explore how managerial communication theory can be implemented in today’s business marketplace. This will also explore the how the communication climate in an organization can increase effective communication.
On the subject matter of interpersonal and organizational communication, there are a myriad of topics for one to consider in providing purposeful, directed communications to peers, subordinates, and stakeholders. In review of chapter five of Satterlee’s (2013) book, the topics of Interpersonal communication, the communications process, and noise were determined to be the most important.
Communication is an interdependent process of sending, receiving, and understanding messages. The definition implies that the components of the communication process cannot be examined separately. Rather, the relationship exists between the sender and the receiver, as well as the environment of the communication event, must be viewed as a whole. According to this perspective, if any of the components and circumstances change (that is, the number of individuals involved in the interaction, seating arrangements, or the time of the day) the communication event is altered. Communication is an ongoing process; we never stop sending and receiving messages. As we will discover, communication is a dynamic process, a process that changes from one communication setting to the next. Although it is difficult to predict, the ways of interpreting communication, certain components are always present in the communication process.
Communication which flows from the superiors to subordinates is known as downward communication means a process of starting communication process from upper level to lower level. Group leaders and managers use it to assign goal, provide jod instruction, explain policies and offer other feedback about performance. Managers can do this in various ways such as via speeches, messages in newsletter, e-mails, leaflets, bulletin boards, memos and others. When the managers of the organization assign goals to their employees, they are using downward communication. The downward communication occurs when information and messages flow down through an organization's formal chain of command or hierarchical structure. In other words, messages and orders start at the upper levels of the organizational hierarchy and move down toward the bottom levels. Responses to downward communications move up along the same path.In an organization structure, the superiors utilize their abilities to attain the desired targets which mean that they may be engaged in issuing commands, directions and policy directives to the persons working under them at lower levels. When engaging in downward communication, managers must explain the reason why a decision was made. One study found employees were twice as likely to be committed to changes when the reasons behind them were fully explained. Although this may seem like common sense, many managers feel they are too busy to explain things or that explanations will “open up a big can of worms.” Downward communication is to provide relevant information, orders, instruction to subordinates. Downward communication is called as instruction type communication system.
The second reason is the ‘trends within organisations’: As an organisation becomes more successful, it tends to grow and the growing introduces the number of departments to grow; this means that there need to be better co-ordination (Angelopulo & Barker 2013:43) . “The attempt to integrate marketing communication efforts has led to the integration of all internal and external organisational communication efforts” (Angelopulo & Barker 2013:43). An essential subject in corporate and marketing communication is integration of communication; as these have grown ‘to embrace all commercial, external and internal messages’ (Angelopulo & Barker 2013:44) that are produced by the organisation. There are several trends within an organisation that have
Communication is an important aspect of processing and transferring information in our society. The important entities needed for a successful communication includes; a sender, receiver, message and feedback. First, the sender is a person or entity that is sending information to the receiver. After receiving the message, the receiver will attempt to decode the message and prepares a proper response (feedback). Communication is an essential part of our daily interactions; it can be seen used in businesses, for pleasure, sports, education and many more activities.
a) There is no physical appearance of the communicator and the receiver since it is via online.
Communication is the one key element of life that sets human beings apart from the rest of the animal kingdom. The human ability to communicate at a very refined standard has enabled us to build civilizations and to develop advanced technologies. Technology has undoubtedly advanced throughout the years and with particular groundbreaking inventions such as the Internet, smartphones and tablets our ability to effectively communicate in a formal and detailed manner has deteriorated. The means of communicating across the globe is now easily achieved with the touch of a button or the click of a mouse, with this effectiveness however comes the issue of the world, as we know it decreasing due to the rapid growth of technology. The traditional ways of socializing and expressing oneself in great detail are becoming a thing of the past and are rapidly being replaced by the growing technologically advanced products available to the every day consumer. It is argued that communication through technological means has its advantages such as speed and convenience but the disadvantages cannot be neglected, such as language misinterpretation and absence of context. Additionally it creates a digital division between members of communities, thus constructing a sense of isolation between family, friends and work colleagues.
Several disasters in our Nation’s history have highlighted the importance of communication. The attacks on September 11, 2001 highlighted our lack of interagency communications. Hurricane Sandy, highlighted how communication would have improved the distribution of supplies. In both cases, we noticed a need for improvement on current systems and a creation of a network to use during a disaster. Here we will discuss incidents that highlighted improvements needed on systems and procedures, the evolution of communications and the importance of an effective system.
To be able to use the intranet and e-mail they would have to have a