Control Processes in Projects Within the steps of project management, control is very crucial. Project managers spend their time controlling all aspects of a project, but are mostly focused on time, scope and cost. This is due to how easy it is to lose sight of the project objectives, particularly, on large projects that can quickly spin out of control. Having mechanisms to control the project is of the utmost importance. The importance of control in the project is to stay ahead of any failure that may happen within the project scope. “The controlling process ensures that project objectives are met by monitoring and measuring progress and taking corrective action when necessary.” (Douglas, 1999, p. C71). Project managers must have mechanisms to identify problems before they become failures. No matter the reason for control there are three basic types of control mechanisms that project managers’ use: cybernetic, …show more content…
The importance of control in a project is to stay ahead of failures that may happen within the project scope. Having mechanisms to control the project and ensure the project stays on track is of the utmost importance. The three different types of controls defined in this paper, give project managers a set of tools and mechanisms to follow when managing projects. Whether your project includes the automation of cybernetic processes, the ability to test each part like go/no-go or using the post-control mechanisms to further your knowledge for future projects, each of these methods give project teams a way to control important factors within their projects. Moreover, it is commonly acknowledged that monitoring and controlling is the best way to keep project failures within the identified specifics of the project scope. Hyde (2003) states that a key element in project success, is to keep in mind the stakeholders throughout the entire process, as having buy-in from key stakeholders is a path to
Gray, C., Larson, E. (2008). Project Management: The managerial Process. New York, NY: The McGraw-Hill Companies Inc.
Monitoring and controlling Process (Schwalbe, 2014): The project manager need to monitor the project team from beginning of the project to the end of the project need to verify if any issues to be solved and also need to check whether the objective needs are being met or not. In this phase they need to report the performance of the project and if required changes need to be done to maintain the project on
The book contains the most effective methods of completing a project within its budget, schedule, and the resource constraints. It briefly explains all the stage process of every major project goes through. From creating the plan to monitoring and evaluation, there is a lot for project managers and supervisors to learn.
Kerzner, 2013 defines project management as “The planning, organising, directing, and controlling of company resources for a relatively short-term objective that has been established to complete specific goals and objectives. In this report, I will discuss risks, deliverance and management of a real-life project and the decisions and actions of project managers and stakeholders.
Thanks to this approach the project manager is able to control the project from start till finish through the multiple evaluation and decision moments. Numerous processes are described like how to handle deviations and the various communication channels between the project members, the project and all the stakeholders.
The importance of project oversight assists top management in mitigating risks and allows them to be proactive and take the necessary corrective action when problems arise. By proactively monitoring the project managers the company can reduce the amount of delays ensuring the project stays on track. This is important to the organization due to the fact its serves in the best interest of the stakeholders of the entire project.
However, the writer does not focus or give any impact explanation on implementation phase such as kinds of approaches that used in software project management. This is one of the basic fundamental that allows the reader to understand how a system is determined in a project. J. Jurison only emphases the ways of project control in implementation part. Therefore recommendation on the implementation approach have to be carry out by the writer to enhance the further understanding how project control take
EVM control the projects, yet dependent on a project’s effective plans. About EVM we know collectively from these research works. Firstly EVM contributes to project planning then secondly EVM contributes to project control and EVM contribution to project management processes, all these processes are believed to positively influence project performance. This is a EVM contribution to project success.
Project Management Critical Success Factors defining project success poses another challenge in understanding project management and accordingly assessing its performance. It is generally accepted however, that the success of a project can be well-defined through the convergence of, the ability of the process to meet the technical goals of the project while not deviating from the three constraints of scope, time and cost; the usefulness of the project as perceived by project team, sponsors and beneficiaries; and the performance of the project (Kerzner, 1992, 2001, 2003). Hence, project success or failure can only be effectively measured at the completion of the
Gray, Clifford F.; Larson, Erik W., Project Management – The Managerial Process, Copyright © 2001 by The McGraw-Hill Companies, Inc.
Project management is the application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project (PMI 1997). These expectations revolve around the project’s scope, schedule, cost and quality. Project management functions consist of: scope, cost, time, human resources, communications, quality, contract/procurement, risk, and project integration (PMI 1997). This dissertation focuses on the cost control aspect of project management.
Project management involves all activities that encompass scheduling, planning, and controlling projects. A successful project manager ensure that an organization’s resources are being used both efficiently and effectively. Most projects need to be uniquely developed require a sense of customization and the ability to adapt to any posed challenges. The scope of effective project management includes defining what the project is and what is being expected to be accomplished. Projects are imposed to fulfill a certain need and project managers must have the ability to create the proper definition. Goals and the means used to attain those goals have to be clearly stated. Project Managers must also have the ability to plan
When planning a new project, how the project will be managed is one of the most important factors. The importance of a managers will determine the success of the project. The success of the project will be determined by how well it is managed. Project management is referred to as the discipline that entails the processes of carefully planning, organizing, controlling, and motivating the organization resources so as to foster and facilitate the achievement of specific established and desired goals and meet the specific criteria of success required in the organization (Larson, 2014). Over the course of this paper I will be discussing and analyzing the importance of project management.
By not understanding what the controlling activities will include, the planning process is incomplete. In today’s environment, the relationship between project planning and project control are critical. When a project has an unforeseen event occur, it can be contributed to a planning failure. This is where control comes in to implement the corrective action. This unforeseen event is now a lesson learned and is considered in the planning of future projects. Therefore, project planning and effective project control is an iterative process as depicted below (PMBOK ,
Project management is said to be completed within time when it completed within the “triple constraints”: cost, time and quality. And in a lot of causes, one them is sacrificed so as to meet the other two. Project managers prioritize which ones are the most important.