Implementation Plan for a New Knowlege Management System
Introduction
Knowledge Management System (KM system) is a system for managing knowledge in organizations, supporting creation, capture storage and dissemination of information. The idea of a KM system is to enable employees to have a ready access to the organization’s documented base of facts, sources of information and solution. Successful companies are able to acquire, codify, and transfer knowledge more effectively and with greater speed than the competition. KM is the name given to the set of systematic actions that an organization can take to obtain the greatest value from the knowledge available to it.
Leadership/Management
Leadership and Management roles are entwined, and the distinction between management and leadership is not always obvious. Classical functions such as planning, organizing, and controlling are considered within the boundaries of management. Management is concerned with decision making related to process and functions. To improve operational efficiency and effectiveness. Leadership is concerned with motivation and support to people in order to realize their potential and achieve challenging and difficult goals. Among the leadership styles, situational leaders focus on various tasks and relationship behaviors, and transformational leaders may inspire followers, meet their developmental needs, and encourage new approaches and more effort towards problem solving. KM is aimed to make use of people in enhancing the knowledge base of the organization. Roles of individuals participating in the KM initiative and processes associated with KM must be clearly defined first. Without such formal definition and approvals of roles, KM would lack support from top management and functional managers. A KM system cannot be left to voluntary participation. KM must encourage people to interact within and across disciplines and functions; each person brings specific expertise and experience. Defining each members role would help in creating and sharing of knowledge. By defining processes and roles, and communicating what is expected of all the members of the KM community, one can establish both predictability and openness, both can be used to develop expectations, and manage outcomes. Trust and open communications are essential to nurture human relationships. Predictability and openness are important factors in establishing trust. Because people are motivated by challenges and opportunities to further their career goals, participants are almost always interested in accomplishing personal and professional goals in addition to completing their routine responsibilities. Therefore, it is imperative that KM leadership understand and support the personal aspirations of the people and align them with the objectives of the organization.
Leadership is defined as the action of guiding an individual or group of people. Effective leaders shape the behavior and thought process of the individuals around them. As a result, the success of an organization is often impacted by the leadership style and approach of its leaders. Even when engaging with multiple people, impactful leaders maintain their own style of leadership but occasionally change their approach based on the motivational needs of each individual. However, regardless of the style, leadership within an organization is designed to drive the performance of their employees and it is done through proficient communication. This guidance influences the culture of an organization, which subsequently, helps to shape its leaders.
A leader can be defined as a person who influences a group of people, organization, etc. in to achieving a set out or common goal. The aim of this paper is to identify the different approaches to leadership, but there is no single definition of leadership, as it can mean many different things to many people depending of their profession, environment and leadership style (Mielach, 2012).
All organisations require management and management in turn, require a certain level of leadership abilities. The long-term success of an organisation depends on its ability to take advantage of the competences and knowledge of its employees. In an increasingly competitive environment, organisations must motivate its employees and encourage initiative within the organisation. This new organisational climate requires more than a traditional manager and organisations must find ways to develop leadership skills in order to increase effectiveness and to stay competitive. In any organisation leadership is often argued to be a critical factor for success or failure. It can also be said that a leader can be a manager but a manager is not always necessarily a leader (Gandz, Crossan, Seijts & Reno 2014). It is therefore vital for organisations to recognise traits and techniques that defines a success...
Leaders: Strategies for Taking Charge is an organizational management book written by Warren Bennis and Burt Nanus for those who aim to become better leaders. The authors emphasize that having executive positions or being a manager does not automatically make one a leader. A leader is one who inspires his staff, help them find purpose in their work, and effectively implement their plans. They separate the book not quite into chapters on different topics, but rather by four strategies that they have determined are vital for any leader to take on. The strategies are effectively concluded as attention through vision, meaning through communication, trust through positioning, and the deployment of self. A prominent feature of Leaders is the various
Leaders benefit from building a team to create and implement change, this is a key theme in the Kotter model of change. This teambuilding engages employees throughout the process. Allowing employees to be a part of the change process gives them the opportunity and trust to be creative moving toward the future (Cochrane, 2002). Leaders can create opportunity for employees and leaders to dialogue about the change, which can help troubleshoot the process. Leaders who engage employees throughout the organization from various levels of the organization will receive perspectives from the entire organization helping them make better-informed decisions. Employees want to be allowed the opportunity to help an organization they believe in, in a way that enhances the
However, I do not dismiss that actual knowledge management truly exists or is being utilized due to the differing understandings of the terminology. In fact, I have seen knowledge management at its best in a first-hand experience. My organization has a strict rule that certain positions must take a mandatory consecutive 5-days off of work each calendar year. While an employee is out of the office for 5 days, work must continue. Processes, procedures and training have been implemented to assist in passing on information relevant to taking over another position during this time. Cross-training helps in this endeavor, but actually performing the duties of another job for 5 days requires knowledge management implementation to achieve success. Due to this, the organization must “impart knowledge and skills that enable employees to be more effective in their positions” (Avtgis, Rancer, & Liberman, 2012, p.
Bad leadership, especially when a top-down approach is used (14) limits the success of KM as employees proceed to follow examples given by authority figures. (100)(2001) explored HS(in full) found that KM was successful when 'instead of a top-down approach of policy making, the management adopted a middle-up-down approach '. However, it was later found that consistent effective management is key to maintain successful KM. (100) found a Lack of clear structure when implementing KM can translate to a lack of confidence from employees in management can lead to failure with employees viewing it as a 'temporary fad
The leadership is a privilege and it is such a privilege and an honor which will carry the tremendous responsibility which will inspire others to direct them to accomplish goals and vision of the organization. Leadership is about influencing the people, by producing direction, purpose and motivating in order to accomplish the mission, vision and improving the organization. The leadership philosophy is evolved based on the experiences, both positive and negative, in most of the initiatives and activities that we undertake. It is also one among the collaboration and teamwork within which the team members can utilize each other’s strengths to counter the weaknesses of the individuals. By observing, introspecting and experimenting we can developed a leadership paradigm which is inclusive, collaborative and proactive. We can develop the ability to recognize which will approach in order to reach the productive conclusion. The great leaders know their limitations and are capable at utilize their strengths and also the strengths of others to compensate.
...bjectives and realize growth. Knowledge Management Knowledge management plays a key role in ensuring that the different functions and activities of a company are synchronized. In Google’s case, the purchase of Motorola (which has turned out not to have been the best business decision) probably could have been avoided if the knowledge within the company was managed and used better. Knowledge enables a company to create, recognize and distribute opportunities. When every employee of a company contributes his or her part of knowledge into the knowledge pool, it is very beneficial as it contributes to the overall success of the company. Proper application of the available knowledge in a company can offer several competitive benefits to both the company and the employees. Application of accurate knowledge at the correct situation helps a company to make good decisions.
Pasher, E., & Ronen, T. (2011). The complete guide to knowledge management: A strategic plan to leverage your company 's intellectual capital. Hoboken, N.J: John Wiley & Sons.
Leadership has been defined in different ways, a definitaion of leadership that would be most commonly accepted would be “the ability of an individual to influence, motivate, and enable others to contribute toward the effectiveness and success of the organization…”(House et al., 1999, p. 184 as cited in Yukl, 2013, p. 19). After a comprehensive review of different leadership literature, Stogdill (1974, p. 259, as cited in Yukl, 2013, p. 18) concluded that “There are almost as many definitions of leadership as there are persons who have attempted to define the concept." Leadership can be viewed from two different angles one is shared influence process and other as a specialized role. Researcher who view leadership as a specialized role consider attributes as a factor in selecting a designated leader. On the contrast, theorist who emphasises on influence process considers “Leadership” as a social process or a pattern of relationship.
”Leadership involves the exhibition of style or behavior by managers or supervisors while dealing with subordinates; leadership is a critical determinant of the employees ' actions toward the achievement of the organizational goals” (Saeed, Almas, Anis-ul-Haq, & Niazi, 2014). Leadership is a strength that initiates, inspires, and guides the cooperation and attitudes of others on the way to set vision. Leadership is influential and involves several styles of approaches that involve trust, accomplishment and focus to reach a projected result. Using and implementing the ideas of others motivates new thinking and gains the confidence to build the trust and encourage everyone to work to the same goals (Northouse,
People in leadership needs to understand their role as leader in an organization which is “ the ability of an individual to influence, motivated, and enable other to contribute toward the effectiveness and success of the organizations of which they are members," (Dickson et al.
Every good leader has successful skills to accomplish a common goal within an organization. Although the term leader is often intertwined with the manager; a leader’s characteristics are rarely the same in responsibilities. Leaders are developed by the type of organizational cultured that they are derived in. Thus, bringing the skills to designed changes rather than only promote changes as often may be seen in managers. Leadership is then the support of employees by offering a clear concise understanding of an organization needs and therefore brings balance to the task and the relationship of the employees. So what is the purpose of the leadership? To serve others while transforming the company’s mission into actually obtainable goals while all the while overcoming situational
Leadership, without doubt, is a significantly important function of management. It helps to aggrandize efficiency and to fulfil an organization’s goals. Leadership is the ability of a manager to induce the subordinates to work with confidence, determination, courage and zeal. It is also defined as ability to influence a group towards the realization of a goal. Leaders should have the capability of developing future visions, and to drive the organizational members to want to attain the visions. This paper states my points in which I duly believe, justifies the importance of an outstanding leader in any organization.