INSTITUTIONAL REPOSITORIES

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Recommended: Centralization vs Decentralization of Information Management Systems

Every system implemented will have some advantages and disadvantages. For institutional repository there are some advantages that can be highlighted. The first advantages that can be recognized are stewardship. What is meant by stewardship is that the institutional repository took the responsibility in preserving and sharing the digital document from the owner when the responsibility of the care and preservation of a digital document falls to the document’s author. The author may store the conference paper for example on a computer hard drive where it tend to corrupt or attacked by a virus. Sometimes without paying much attention and effort, some conference paper may become inaccessible cause by obsolescence in term of formats and storage medium or the information may be loss caused by poor condition of the digital file itself. By having institutional repository all the burden and responsibility of managing the resources has been transferred from individual’s level to the institution’s level. The entire task that has connection to the resources has been simplified by the institutional repository.
When the institutional repository be establish, the institution are require to face an ongoing financial burden for the staffing, equipment, and preservation, however, most institutions discover an overall net savings by centralizing the function that are presently going on in a decentralized style throughout the institution. What can be said by institutional repositories is that it represents an opportunity to realize great efficiencies by eliminating or centralizing some activities. Every works that can be done using the same step can be done simultaneously without have to splitting it. In institutional repository, the user tend to di...

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...able and good records for storage ability. In order to build an institutional repository, the institutions need to strengthen their services in order to maintain institutional support on the project.
Currently, there are more than 1300 repositories available around the worlds and the numbers keep growing each year. There are so many choices of repository system that can be choose as a platform to build an institutional repository. Every repository offered slightly different features to attract the customer to use their system when they build a repository. There are certain criteria in comparing repository system available in market now days. The criteria that need to be look in a repository system are installation/administration, metadata, interoperability, content management, statistics, file formats and batch importing, user interface, search and support system.

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