GIS Findings

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To gather as many views and ideas as possible, several different subject matter experts within E-Business and IT were consulted. These resources as well as retail publications were used to derive the future trends that should be undertaken. This document will reveal these findings. First and foremost the capabilities of the current EDI translator (GIS) need to be addressed. The issues currently being encountered, during peak activity, need to be solved before any additional workload is added to GIS. An upgrade to GIS is scheduled for the second half of this year (2010). This upgrade is purported to correct some of the existing issues but not all. Throughput is a primary concern. Currently the product activity data (852) has to be broken up and sent to GIS in small chunks, this process was created as a temporary fix. If this step is not done then the system stops functioning. In the near future the number of trading partners that will be receiving the 852 document will increase exponentially. Therefore it is imperative to create a permanent solution before proceeding with any expansion. Every inbound transaction should have a corresponding application advice or 824. The 824 would be created by the back end or applications when an error is encountered in a document. The 824 will alert the trading partner that there is an error that they will need to correct and resend the transaction. When changes are made to our facility listing trading partners need to be made aware of it at once. By sending the organizational relationships or 816 document trading partners will have the most up-to-date information at their fingertips. Many of our trading partners would like to receive product activity data or 852. Curren... ... middle of paper ... ...an 812 document to request billing from DSCP. When an order is delivered to a store DSCP has no way to know that the order was received. A material due-in and receipt (527) allows us to notify DSCP that we have received a shipment. There are functions within GIS that we are not currently utilizing. GIS has the ability to allow partners to onboard, and test documents. GIS also has the ability to allow the smaller businesses to retrieve orders and enter data into forms that would create EDI documents. These functions could help streamline many of our existing procedures. X12 has many documents that we are not using that could be beneficial to AAFES. There are transaction sets for health insurance, project management, real estate, and contracting. However until the translator issues have been addressed it is ill advised to approach these business units.

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