The Full Block Style: The Most Appropriate Format of Letter Writing
Ramnath Singh Rathore Dhananjay Gogate
Asst. Professor(English) Sr. Lecturer(English)
MIT College ,Ujjain Shri Vaishnav Polytechnic College, Indore
ABSTRACT: The present paper deals with the different styles of letter composition, that is, indented style, Block Style, Semi-Block Style, Full Block Style, and Hanging-Indented Style. It also discusses merits and demerits of each of them.
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They play significant role to make communication effective and successful. Written communication is one of the types of verbal communication, which has various media of communication and letter writing is one of them. The success of any organizations also depends on its correspondence. As M. Ashraf Rizvi aptly says, “In fact, a letter is an important channel of communication used to send information outside an organization.”1 There are various styles of writing a good business letter namely Indented Style, Full Block Style, Semi-Block Style and Hanging-Indented …show more content…
Hanging-Indented Style
This format is also almost like block style of letter. The only difference is that the first line of each paragraph begins with the left margin and all the remaining lines in each paragraph are indented four to five spaces. Its look is unusual and it catches the attention of the reader quickly. This may be a disadvantage of this format because it leads the reader to focus only on the form rather than the message of the letter. This style consumes more time in typing due to many indentation and use of mixed punctuation. Therefore, this format has never been popular among the writers of letter writing. For example:
SURYA TRADING CORPORATION
40, Indore Road, Ujjain-456010
14 October, 2014
Sales Manager
Shiva Computers, Dealers in Intel
Dewas Road, Indore-4562009
Dear Sir,
We have seen your advertisement in The Hindustan Times of 12 October, 2014 about some of your significant products. The advertisement brought our attention to the products which are the products of our interest. We cordially want to buy these products so that we can facilitate our corporate office with these modern
Some may ask why do we design? What actually makes our design work? When a designer can produce effortlessly the goal of design has been achieved. This is a universal principle and is not limited to neither digital media, handcraft nor with any other design method. Within today’s era, typography has come a long way in regards to its development and the technologies used for it. Aside from this things are still developing, however, some things will always remain the same. “Words in art are words. Letters in art are letters. Writing in art is writing” – Ad Reinhardt (1966) (Morley 2007: p6)
When I initially thought about writing style I believed that there would be some nice neat definition, and maybe a few rules that would govern writing with “style”. It turns out that I grossly underestimated this topic and while I knew that writing style would be a topic of considerable depth, I did not fully understand the degree that I would be pondering the issue of writing with “style”.
While there are people who love to read and write, there are others that do not. When a student is required to read a book for a class and that student does not enjoy reading, there are very few things they would rather do less. And when that book’s topic is about learning how to write that is the worst of it. When I was assigned to read Writing with Style by John R. Trimble, my immediate thought was that this book and assignment was going to be a struggle to get through. To my pleasant surprise, I couldn’t have been more wrong. Writing with Style provides the reader with a wide range of writing tips while being written in a fun, conversational style. This book provides easy to find writing tools that can be understood by people of varying
Style – it is written in an easy and informal way. The writing is of a decent size and easy
The first feature of the UK academic writing is that Kaplan (1996) cited in Linn (2009) argues that there are a number of organisational types in all writing language and that lead native speakers to know which style is better to use for academic writing. It can be argued that it is not totally true. Arabic style, on the whole, has the same basic organisation of writing which includes the introduction, body and conclusion. The differences possibly appear in the main body. For example, students write the main body as one paragraph instead of dividing it into several sections.
Our “traditional” writing was not traditional in ancient times. The birth of writing itself was a new technology. This is similar to the birth of the computers years ago. The writing process is taught in grade school. It begins with brainstorming, writing a rough draft, proofreading and completing a final draft. This process is often obsolete with modern writing. Traditionally a writer uses a writing utensil and paper to create their writings. Modern technology allows us to type as we write. This occurs when a writer begins to type their thoughts as they think. I personally design a paper structure similar to the traditional format to assist in my paper creation prior to typing; however, some people sit at the computer and type as the think. Some may argue eliminating the traditional process damages the fundamentals of writing. However, I feel we brainstorm in a different way with modern writing. As the person types, he/she deletes and rearranges sentences to make the paper complete. The writer is able to use spell check or proof read from a printed copy. The fundamentals are not tarnished because the purpose of traditional process applies to the modern process as well.
The art of writing letters has existed as long as human existence. People may not have always written on paper with pens to each other but maybe on stones with carvings. As long as people have lived, communication has occurred. It has evolved over the years to emails and then texting. The significance of writing a personal letter will never top sending a quick text however. Writing a letter holds more significance and personal gratitude then a text message ever will. Writing styles vary more and people can gather more of a sense what person feels when they write to another person rather than reading something in the same text on a screen. Over the years technology has become simpler and people have gotten lazier which makes it more convenient for people to send a text rather than people taking the time to sit down and write a heartfelt letter. In the book Pride and Prejudice letter writing takes place all throughout the book. The characters all show different styles and
One must remember that writing style is not something that just happens, but rather something that is developed. With the help of guides like Elements of Style, or books like Style Toward Clarity and Grace, one can begin to develop one.
Knowing correct formats, styles, and linguistics can ensure a company that a person will be professional and effective at work. Having exceptional writing skills will assist in getting a job because when a person has those skills they can create a well thought out resume and cover letter. An outstanding resume and cover letter is the first impression a person leaves for an employer. The way a person writes shows who they are and what they can accomplish. When a person has a deficient resume it makes employers unsure of who the person they are considering is. It will make an employer wonder if they are making the right decision and question if the person applying for the position will be able to do the tasks needed to fulfil the job. It is also important to have good writing skills when applying for a job or trying to advance in a job because most jobs require communication through e-mail. Not only does one want to sound professional in a work e-mail but then verbal communication takes place. In the work field a person wanting to advance in their job is most likely going to have to step up and not only answer telephones but they may need to speak in meetings, and write business letters. An article by Timothy Roufa on thebalance.com gives an example that shows the importance of verbal and written communication skills
Typography is all around us and we use it everyday to aid us in communication. It is essential to know the basics about typography and the different types of typography before it is discussed in the terms of ‘typography in society’. The basics of typography are: the different type families, and some technical terms which are imperative when discussing the technical and symbolic aspects of typefaces and letter forms.
Stylish writing has never been much of an issue before reading Strunk and White and Williams. I personally would interpret style as being an individual refection of one’s self. In reading “The Element of Style” and “Style Toward Clarity and Grace” I learned that style isn’t necessarily just a reflection of an individual’s style but it is also how the many rules to writing are used when composing a piece. In Strunk, White and Williams’ attempts to educate formal writers on how to write stylish, understandably, and within the rules, they give great examples of the usage of correct grammar, composition, and words and expressions.
Types of writing accustomed to without the thought of style and grammatical usage is the area of poetry. The area of interest is poetry, love letters, and short t stories to name a few. Poetry is the passion of words the writer writes without the worries of errors and how the style flows. Love letters and short stories for own viewing purposes are other writing done in the past. Love letters are also of expressions of emotions and feeling expressed from person to person without style. Furthermore, love letters and poetry are in the same area of emotional collaboration of writing what a person what say or do to a person of interest without the thought of writing style. Short stories are the imaginative thoughts or dreams that are written either by 1st, 2nd or 3rd party as written. My first loves without judgment and criticism are the writing styles done in the
Redemption of the spirit and soul, Eternity, Heaven, and Hell have always been solemn, undisclosed, and indirect subjects. Such important matters of life deserve a more appropriate approach. These subjects need to be clearly understood and firmly discussed. They are extremely urgent and must be elaborately explained to all that they may concern. In “Sinners in the Hands of an Angry God,” Jonathan Edwards extensively enhances the urgency of turning lives over to God through a provocative style filled with vivid illustrations and elaborate imagery.
In the twelve years I was in school, I learn three forms of writing, essay, letters, and stories. My favorite form of writing is creative writing. My least favorite is writing a letter. The reason I prefer creative writing over the other, form is because I have the freedom to make up anything. The reason I dislike writing letter is because many letters have different formats. For example, I can’t uses the friendly letter format on a business letter; I would have to use block format. Even though I prefer creative writing, my most commonly used skill is to write essays. Though, I may find essay writing a chore, I still prefer it over letter writing. Among these books I still read The Odyssey and Macbeth, for inspiration.
Communication is the top quality that employers look for. Effective business communication starts by asking the right questions to understand the customer’s needs and wants to be able to recommend a product or service customized to the customer. One good tip would be to speak, pause, and listen. Communicate what you need and then pause to let the recipient process and respond to the information. With an average of 1800 messages being sent by workers through memos, telephone, email, faxes, and face to face, it is important to listen and pay attention to the recipient and send your information clearly. All in all, to be effective in business communication you need to be clear, brief, focused, and comm...