Executive Assistant Reflective Essay

I am a professional Executive Assistant with three years experience in providing high level administrative and secretarial support within the not-for-profit environment. In addition to providing comprehensive administrative support my key responsibilities included coordination of events such as conferences and workshops; coordination of Board of Management and industry stakeholder meetings, minuting and agenda preparation; multiple diary management and the coordination of various correspondence and communications.

At the Community Services, Health and Education Training Council I provided administrative support to the Executive Director, the Board of Management that comprised of 12 executive level leaders from each of the community services industries such as the Health Department, Education Department and the Disability Commission. My key responsibilities of event coordination included Board meetings and industry workshops inclusive of minuting, meeting correspondence preparation, arrangement of all venue and catering requirements, invitations and RSVPs. Pre and post meetings, I liaised with all Board members to provide follow-up on meeting actions as required. Throughout the three years I successfully served the Training Council I developed strong internal and external relationships with industry leaders and staff.

Organisational skills are paramount to perform successfully in an Administrative role and I place my focus on planning, prioritisation and time management to provide efficient accomplishment of duties. At the Training Council I commenced each workday by creating a plan for the day’s tasks by prioritising with lists, consulting diaries and checking task progress to ensure my duties are completed in a timely manner. I successfully managed a total of four diaries for the Executive Director and the Project team using Microsoft