In conclusion, project schedule and risk management are important aspects of project management because of the role they play in determining the implementation and effectiveness of a project plan. Project schedule is a multi-faceted plan that provides deliverables and the timeframe for accomplishing each deliverable or task. On the other hand, risk management helps in promoting effective implementation of the project through helping in identification of risks, their impacts, and measures for handling them.
Needs assessments are imperative to the success of a project. They are an essential part of the planning process. A need assessment guides the administrators as they define the terms of the project. A needs assessment is defined as, “a systematic approach to studying the state of knowledge, ability, interest, or attitude of a defined audience or group involving a particular subject” (McCawley, 2009, p. 3). An effective needs assessment provides insight, information, is objective, and assists in identifying gaps in services.
The planning process an organization undergoes helps identify the outcomes it wants to achieve through its programs and the specific means by which it intends to achieve them. Some strategic planning can be a process for setting future directions, to reduce any risk, train supervisors
Program evaluation and Review (PERT) as well as Critical Path Method(CPM) are ideal to guide this stage. Post-implementation review. This involves the verification that the solution indeed addresses the problem pain points .This is done through the evaluation of the solution versus the problem as well as the success metrics. Debriefing of the problem solvers is paramount as it engineers the lessons learnt as well as well as providing insight to a firm problem-solution organization. Institutionalization and control.
Which is also known to be a SWOT analysis. Followed by an alternative in which management selects alternative targets and actions to achieve goals. Evaluation is the process in which the decision-maker evaluates the advantages, disadvantages, and potential effects of each alternative. Next in selection, the planner has to decide which goals and plans are appropriate and feasible, thereafter, the managers implement the plans designed to achieve the organizational goal. Finally, monitoring and controlling, an essential part of the process, since planning is an ongoing, repetitive process, managers need to monitor the progress and then controlling, in case a action is initiated incorrectly or when situations change.
Plans must be developed to either accept a risk or to mitigate the risk. Once the characteristics of the risk have been identified and the impact of the risk assessed, the Training Team will develop options and actions to enhance opportunities or to reduce threats to the Training Project objectives. An issue is a point or matter in question or in dispute, or a point or matter that is not settled and is under discussion or over which there are opposing views or disagreements. An issue log is used to document and monitor resolution of issues. The issues are clearly stated and categorized based on urgency and potential impact.
Monitoring and controlling (Schwalbe, 2014): This stage embraces that to make sure that the team meets the project goals. The necessary actions should be taken while monitoring the activities. The very common process is reporting the performance. This helps in keeping the project on track by making changes. So, the project manager should monitor their team members.
As mentioned in the text book Information Technology Project Management “Planning quality management includes identifying which quality requirements and standards are relevant to the project and how to satisfy them” (Schwalbe, 2015, pg. 302). It is also noted that an example of quality can be IT services, system development, develop sensible response time for a system and confirming the system produces reliable and precise information (Schwalbe,
⎫ Form performance measurement to performance management: performance measurement denotes to the collection and reporting of performance information; performance management entails the use of performance information and adequate managerial discretion in decision making. Here, one can understand that the use of that data is the most important, what is working or not, and to learn how to use that information and to better allocate those available resources. ⎫ Strategic management and performance management should be linked in reciprocating fashion. The two should work together, having a better integration. Strategic management is about the future, performance measurement, and performance management is about what is happening right now.