Vitruvius Sportswear: Email Privacy
Companies are responsible for keep their trade secrets private, while protecting employee rights. This balance is not always easy to accomplish, and must be handled with a firm and clear intentions. Vitruvius Sportswear uses technology that allows the system administrator view all incoming and outgoing emails (O’Rourke, 2010). This is a common practice to make sure that information being shared is appropriate for business transactions. Vitruvius also has employees sign a waiver during orientation that shows their understanding that information being transmitted through email can be viewed at any time. The person also instructing on email has said using email for personal use is ok within certain guidelines. So, when a company decides to narrow in on one specific employee and the emails between them and their doctor it would appear they are in their right. But, the company has to view the situation form a different perspective, and determine if this is ethical. Information shared from a doctor to a patient, in any form, is probably protected under other regulations. When a company decides to use information to make determinations of an employee for any type of status change they need to make sure the information they have has been appropriately obtained. If an employee has been told they are able to use email for personal use under certain rules, there should not be a reason to pull certain emails for viewing. Sarbanes-Oxley requires the storage of emails in regard to financial information (U.S. Securities and Eschange Commission, 2005). But a company could cross boundaries if they are storing and using other email information. For Vitruvius to solve the situation they are currently ...
... middle of paper ...
...ut can be achieved if the company chooses to respect employees while maintaining the nature of business.
Firoz, N. M., Taghi, R., & Souckova, J. (2006). E-Mails in the Workplace: The Electronic Equivalent of 'DNA' Evidence. Journal of American Academy of Business, Cambridge, 8(2), 71-78. Retrieved from EBSCOhost.
O’Rourke, J. S., IV (2010). Management communication: A case-analysis approach (4th ed.). Upper Saddle River, NJ: Prentice Hall. ISBN-13: 9780136079767
Smith, W. P., & Tabak, F. (2009). Monitoring Employee E-mails: Is There Any Room for Privacy?. Academy of Management Perspectives, 23(4), 33-48. doi:10.5465/AMP.2009.45590139
U.S. Securities and Eschange Commission. (2005, September 16). Sarbanes-Oxley Rulemaking and Reports. Retrieved from U.S. Securities and Exchange Commission: http://www.sec.gov/spotlight/sarbanes-oxley.htm