Introduction:
The purpose of the case study is to examine the concepts and ideas that Anthony Ng used to somewhat develop a digital database system. “The Hong Kong architectural industry had derived enormous gains from the unparallel economic success in real estate and stock market speculation”(CABC, 2000).This new economic surge caused much stress to come in contact with the architectural profession This stress was to produce quantity instead of quality designs. This was to meet demands of the rapidly growing society, causing building to be built by the masses. This is not the way “Anthony Ng Architects Ltd” wanted to run their business, it was not the way the corporation did business.
Anthony Ng, was the managing director for “Anthony Ng Architects Ltd”. His goal for the company as managing director was to develop a highly advanced EDMS, a paperless office. This paperless office would allow the architects to spend more time on designing, and less on paperwork. His plan was to have “in place an Intranet and a web-based document management system when they moved into the new office”(CABC, 2000). Anthony main goal or primary objective was that this new paperless office will increase his corporation get back to creating quality designs as well as a quality of them. The new paperless office will allow for better communication both outside as well as inside the corporation. Also would allow for the architects to focus on designing instead of paperwork.
A) Change in Communication Patterns:
While Anthony was aware of some of the potential setbacks that are going to show up in the process of changing the style of communication, I feel that he did not cover all the essentials. A very important issue that Anthony may have overlook, called dismemberment. “Dismemberment can be described as the challenge of technological incompatibility”(Sutton, 1996). This can happen frequently in large corporations such as
Anthony Ng Architects Limited, when there are many different departments or divisions communicating together. What happens is that each division needs to make sure that they are all using to same programs to communicate.
If would have been good for Anthony to make sure that the EDMS ...
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...sp; All data recovery covers is back ups to all the documents that a stored in the system. Backups are critical to protect valuable data. All thought the expertise is needed, to be sure that important data is safely backed up. This is goes back to the importance of the planning stage to make sure that this area is covered before hand.
The loss of imporatant and valuable data or records can cause huge problems to corporations. Data recovery should be one of the most important aspects of you EDM system. This is what Anthony’s plan was missing for his corporation. For example if Anthony’s plan had gone into effect with no data recovery system, what would have happen if important documents were lost to the design of a new building. This problem would have cause the corporation to question if they made the right decision to switch to an EDM system.
Conclusion:
Anthony was correct in understanding that his Architectural firm need to move to and EDM system. For a business to be competitive in today growing economical market, it is important to focus more on the product then the documents relating to the business.
As defined by Kroenke Database is an integrated, self-describing collection of related data. Data is stored in a uniform way, typically all in one place- for example, a single physical computer. A database maintains a description of the data it contains and the data has some relationship to other data in the databa...
All facets of a continuity plan should address the protection and safety of personnel and the protection and recovery of data. The primary objective of this plan is to establish policies and procedures to be used for information systems in the event of a continuity to protect and ensure functioning of those assets. This includes establishing an operational capability to process pre-designated critical applications, recovering data from off-site backup data sets, and restoring the affected systems to normal operational status. The plan seeks to accomplish the following additional
Through backup, relevant files are copied and through disaster recovery these files are made accessible to ensure continued business operations. Although these two components are separate, one needs the other in order to completely fulfil the goal of protecting a company from data loss....
...ng the application of information technology is essential. For example, the implementation of shared POS system, EOS systems, database systems, and the promotion of EDI and VMI supply chain management applications
Minimal Error Could Mean Big Loss: When things go wrong with the system, large amounts of data or information can be lost. This can become a problem if not handled in a timely manner. Clients information is considered sensitive and if lost can be hard to retrieve.
However even though information is critical to the process it might not be easy for companies to achieve access to the same. Some issues that plagued the same are format of the information that is available across networks and sources might not be the same and may not be compatible with the systems available or might not be easily integrated with systems available. Once these issues are addressed we need to find out the actual information that is needed by the company or firms.
The web-based access creates an ease of use to your customers. In today’s fast paced world ease of access is a considerable asset to your business.
Minghella further goes on to stress the importance of paper records as a backup. She demonstrates the necessity as she states, “during an extended IT outage you are going to appreciate a paper-based fallback system like a kid wanting cold, soothing ice cream after a tonsillectomy”. I believe this situation is a prime example of the importance of contingency plans. Additionally, I believe it impeccably exemplifies the dynamics of contingency plans, as well as their actual use.
It is basic in the present society for each business, vast or little, to create and keep up a Business Continuity/Disaster Recovery Plan (BC/DR). This sort of plan is fundamental to the proceeded with the operation of your business and gives a stage to recover from an overwhelming occasion. Likewise, with any emergency plans you create, it can be best summed up with the relationship is that It is there to remind you how to think when you are set in a position where it's difficult to think and Something that everybody can identify with. There are numerous segments to be incorporated into a BC/DR Plan, a large portion of which are altogether outfitted towards distinguishing the essential resources that keep the business running, recognize procedures
The main idea is to choose a manageable area within the department of choice and refine the practices and procedures before going company or enterprise wide. The organization will also use this time to determine how best to configure the various EDMS products to meet unique requirements. Of most importance is to configure, not change the way in which people work. The EDMS product set should be both highly configurable and extendable and in most cases will contain a superset of the functionality the organization will require.
IDEO’s overall success comes first with the organizational processes which enhances the employees’ ability to work in a complex organizational setting by designing client products. Importance
- Offer a foundation for moving information among offices and departments, whether around the corner at the same site, or across sites on a private internet.
- Rockart, J.F., 1979, "Chief executives define their own data needs", Harvard Business Review, 57, 2, 81-93.
There are several forms of technical writing. Each form is important to business success and influences their viability and success. Those unfamiliar with how effective technical writing can improve a company’s performance and overall satisfaction of its employees and vendors, often overlook that importance. The data are clear – companies that focus on effective communication succeed. Rich Maggiani, a communications consultant in Essex, Vermont asserts that the return on investment for communications focused companies is 57% higher than those exhibiting poor communications skills. He further states that those companies who lose sight of effective communication can lose up to 15% of their market valuation (Maggiani). Organizational studies further solidify that not only is profitability improved, but also employee retention is improved (Watson, Wyatt & Company). Let us explore some of the ways that technical writing as communication can be effective tools. Throughout this exploration, we will look at three distinct methods of technical writing that businesses use to communicate.
University of Phoenix. (2006). Course Syllabus. Retrieved September 26, 2006, from University of Phoenix, CIS/564.4 - Information Management in Business Web site, https://classroom.phoenix.edu/afm203/secure/view-thread.jspa?threadID=1176244