Analysis of key Recruitment Documents

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Analysis of key Recruitment Documents

The two main recruitment documents at Sainsbury's are the job

description and the person specification.

A job description lists the main tasks required in a job. Sainsbury's

have job descriptions for every job they have from the caretaker to

the managing director. The job description describes two types of

information: it describes the tasks of the job and it describes the

behaviour necessary to actually do these tasks satisfactorily.

In drawing up a job description the personnel department at

Sainsbury's has a number of alternatives. These are:

* The line manager can draw up a description of what the job entails

* The existing job holder can do it

* The Human Resources Manager can interview the job holder and the

line manager to find out what the job involves. I

It is better to combine these approaches.

The list of tasks and the relative importance of each one, is vitally

important for a number of reasons:

* In carrying out appraisals of employees as the manager cannot

appraise employees if the employees do not know what the job

involves

* When analysing the job for training needs the manager must be able

to see what tasks a job involves so that s/he can determine ehat

training may be required

When Sainsbury's draft the job description, the main features are:

* The job title

* The location of the job

* A brief outline of what Sainsbury's does

* The main purpose of the job

* A detailed list of the main tasks required in the job

* Pay and other benefits

* Promotion aspects

Sainsbury's expect employees to more flexible and to do a wider range

of work. The presentation of a job description is important and

Sainsbury's job description is always neatly presented.

A person specification sets out the qualities of an ideal candidate

whereas a job description defines the duties and responsibilities of

the job. It describes the characteristics and attributes which a

person needs to be able to do the job to the required standards.

A person specification is normally set out under these headings:

* Physical make up- what should the job holder look and sound like

* Achievements- what education, qualifications and experience does

the applicant need

* Specific skills- what special skills and talents are needed by the

applicant

* Interests- hobbies

* Personality- what motivation and temperament and attitude should

the applicant have

* Personal circumstances- what personal and domestic arrangements

might the ideal person have?

The selection documents used at Sainsbury's have many advantages and

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