Alternative Solutions Computer System

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Alternative Solutions Computer System

Using a computer system would solve a lot of problems. When a customer

wants to join the shop bonus club, their information could be added to

a special file. All the information would be stored in a database

using a program such as "access" in three tables, stock table,

customer table, and employee table. This data would be linked

Using a HCI like Visual Basic, someone in the company could create an

easy way for customers to add their details, amend current details or

delete their details if they wanted to stop being a member. The staff

would use this same idea but the Vb program would be linked to the

employee table instead of the customer, and the same with the stock.

Manual Solution

You could install a filling cabinet with dividers in, separating data

into alphabetical order. If users wanted to add, delete or amend their

details they would have to use a pen and paper to do it.

Advantages for computerized solution:

1. It would be quick and easy to recall information by using a user

friendly interface.

2. It would save room, as you wouldn't have to have a large filling

cabinet in the room.

3. With different features such as clipart, if you ever need to create

documents such as flyers or posters, you can add computer graphics.

4. A lot of information can be stored on the hard drive.

5. If a mistake is made it can be easily corrected.

6. Updates to information would be instant.

7. It is quick so staff wont waste time, meaning the business saves

money.

8. With the link to the tills the database will constantly be updated.

Disadvantages for computerized solution:

1. It would be expensive to install.

2. It would be expensive to train staff how to use different programs.

Advantages for Manual solution

1. It would be cheap to install.

2. Staff would not have to be trained to use the system.

3. New documents would be easy to place in the cabinet as it is kept

in alphabetical order.

Disadvantages for Manual Solution

1. The filing cabinet that would store all the information would take

up a lot of office space.

2. If there were a fire, flood or robbery all documents would be lost

as there are no backups.

3. To keep the system neat and in order whoever was viewing the

documents or adding a document would have to be very careful that they

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