Read and delivery receipts – if a read receipt is added then this can be very useful particularly if the email is something that needs acting upon fairly quickly. A delivery receipt is an effective way of confirming the delivery of the email and is useful when sending to outside companies as sometimes email addresses change i.e. if someone leaves a company. An undeliverable message is then sent back to your email address.
Alerts – sound alerts can be set for when emails are received and they can automatically be viewed without going into the email inbox.
When responding to emails: It is best to first decide on priorities, gather information needed to go into the response, decide when and who needs to be included in the email, what needs to
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By doing this the message will go only to the original sender as opposed to the whole list of recipients. If replies are sent to all of the original recipients then each reply is also considered a mass mailing. 1.3 Explain why and how to stay safe and respect others when using e-mail.
Confidentiality – this is particularly important in the work environment. Mark anything up and private and confidential as a header. Attach a word document if necessary instead of writing the confidential information into the body of the email and password protect the document. Do not put the password in the body of the email. The safest way of sharing a password is by over the telephone as opposed to sending a separate email. Never disclose inappropriate personal information.
Treat any emails with respect & confidentiality i.e. do not share with anyone that should. Never walk away from your computer so that someone else can read your emails or even worse be in a position where someone could send an email on your behalf.
Other ways of “Staying Safe” are by: avoiding misuse of images, using encryption, using copy lists with
The decision to monitor e-mail is left to the organization that provides the e-mail service to users. These organizations can range from educational institutions and private corporations, to governments and non-profit organizations. Each of these different types of organizations has a different agenda and goals, not only in general, but also for their members-and more specifically, for their members' e-mail. While educational institutions can provide e-mail facilities to their constituents for the purposes of convenience, employers almost always maintain e-mail facilities for the sole purpose of improving the on-the-job productivity of their employees.
Another concern for the network, is the owner’s usage of a personal IPad to check and respond to email messages. No mention was made in regards to the type of encryption technology utilized to send and receive emails. Usage of email encryption, which is available for devices such as IPad’s, ensures that emails received are confidential and/or only received by the appropriate
In addition to regular email, pagers can be programmed to receive important emails, or notices of emails in one's mailbox. Cell phones can also be programmed to receive email messages, and also notification of pending emails.
...n use your private key to encrypt them. It is basically the safest way to send e-mail.
As a society, we hold dear the value of privacy and confidentiality as a basic fundamental right. Access to the new technology of electronic mail can jeopardize both values.
The two areas of email communication in which I feel I am strong are the following:
In today’s world, email has taken over as the main form of business communication. Thus, an individual who knows how to write formal emails stands as an excellent asset to any company.
Although the things listed above are very crucial having an anti-virus program and keeping it up to date is something that should be heavily paid attention to. This is beneficial because it detects and helps to remove the virus before it can do much damage. Make sure that you choose a well-known antivirus program.
...to your encrypted files then someone else could also. This issue should go one way or the other. It is either you take the risk of letting everyone have a chance to access what you wrote, or nobody has access to it. If nobody has access or control over what is going on then it could become a criminals play ground. Yet if we let people have access to our accounts, we have some degree of safety, at the cost of our privacy. I look at it this way if you don=t want people to see your underwear drying on a close line don=t put them on the line to start with. The same goes for your E-mail if you don=t want other people to read it then don=t send it. It is the same thing with keeping a secret once you tell one person they could tell some one else, that is why they say that three people can keep a secret if two are dead.
When smallish organizations rely on e-mail to keep members up-to-date on the latest news and activities, problems immediately arise when one simple message generates many responses. As members respond to the replies, the discussion quickly turns into a disorganized mess that's impossible to follow.
sent to the recipient’s email address notifying about the transaction. At the same time certain security measures are taken
Even the message is not send in a real time platform and it is a delay-tolerant application, it still preferred application because this is the only means of sending a letter in the cheapest way, fast, flexible and reliable. Other the advantages of email is the ability to store the email messages in electronic mailboxes until the recipient fetches them and have a notification to the recipient when new mail is received. The e-mail technology is growing rapidly with the advent of m...
Email has become a major tool for all business communication; and based on re-search, a significant amount of employee time is spent on organising and managing emails. Due to an increasing level of using email within the workplace, a substantial amount of company knowledge is stored inside individual email accounts and in-boxes that are not easily shareable with and accessible to other employees. This is an expected outcome, as employees get paid to produce rather than to browse the information (McAfee 2006), hence they use channels and mediums that allow them to generate new information – such as email. Research by Davenport into corporate email users shows that 100% of knowledge workers use email as a channel of communication, in compari...
Communication is important in life. Companies need to communicate with other companies and customers. The managers also need to communicate with the staff. The technology provides us with many means of communication, the most important of which is e-mail.
Electronic Mail, a means of communication that is growing at a very rapid rate. In this paper, I will write about introduction of e-mail, the advantage and disadvantage of e-mail, mailing lists, sending an e-mail message, sending attachments, e-mail improvement, and security features. Introduction of Electronic Mail Electronic mail (E-mail) has become popular and easy way of communication in this decade. E-mail is a method of sending and receiving document or message from one person to another. E-mail is not only replacement for postal mail and telephones, and also it is a new medium. E-mail send plain text, images, audio, spreadsheets, computer programs can attach to an e-mail message. Using the e-mail, you must have a computer on a network. The computer must require a modem and phone line. Sending and receiving e-mail needs an e-mail program. Every e-mail user requires an e-mail address. This e-mail address is similar to a postal address. E-mail address is written as username@domain, for instance, PCLEE@juno.com. The username is used for sending and receiving e-mail.