BENEFITS OF A PAPERLESS OFFICE
There are many benefits to working towards a paperless office; these include being cost effective, more convenient, and environmentally friendly. With the introduction of personal computers, it was once thought that, by this time, all offices would be paperless. However, this is exactly opposite of what has happened. Abigail Sellen (2001) noted in her book the Myth of the Paperless Office that printing office E-mail has caused a 40 percent increase in paper consumption in the office. Although more data is being sent and kept electronically, much of this data is still being printed only to be thrown away or shredded.
It is estimated that 90 % of all office work is record keeping. This can be explained by a study done more than 15 years ago; the study approximated that companies in America printed and filed approximately 120 billion sheets of paper each year. Of that paper filed, less than 20% will be accessed again (McCorry, 2005). The physical storage of those pages is a costly practice. With the advent of low cost electronic data management storage devices, it would seem more companies would take greater strides to reduce paper usage. A study by the Minnesota Pollution Control Agency estimates that associated paper costs can be as much as 31 times the purchasing price of the paper alone. That would work out to be 155 dollars for a five dollar ream of paper (Sustainability in the Office, n.d.). However, worldwide use of office paper has doubled and is expected to double again by the year 2050. With the many strides in technology, it seems unjustified (McCorry, 2005). At one time, scanners were cost prohibitive for most companies, but with the advancement of technology it has now b...
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Certainly this element is crucial in all our lives. From money to facial tissues to news to playing cards, paper is a vital organ of the body politic. And I, as a student, laden with schoolwork (and college application forms), should naturally expect to be particularly prone. But, for me, paper goes even beyond this role: Virtually all of my favorite activities are paper-based. I compose music, poetry, and prose. I do mathematics, with massive scratchwork as a by-product. I solve cryptic crosswords. Last year, I was involved in CX debate, which may be cynically but not inaccurately said to consist essentially of reading prepared pieces of paper in a strategically determined order. To me, paper is the natural medium for connecting the mind — whether in its imaginative, mechanical, or emotive capacity — with the physical world. Small wonder, than, that I find I express myself more effectively in writing than in speech, or that, on my habitual multiple-hour walks, I often carry blank paper and pens to jot down any arbitrary thoughts that might seem worthy of retention.
Using the newest technology for a paperless office to store data or documents and communicating on a regular basis with clients, courts, and businesses is much easier. There still will be some paper, but that paper is reduced greatly. There is still is a brick and mortar building which is staffed and used to meet with clients and business associates. With a virtual
Moving paper from the printer to the envelope does nothing to add value to business. It costs both time and money. Postage, printing and personnel costs keep increasing and adding to bottom line. Twenty years ago, there was the promise of “ The Paperless Office" and it is a promise that will probably never come to fruition. Since the mid-1980’s, paper clutter has expanded exponentially on the average desk. (http://www.FutureTechConsulting.com/) Not on original Reference Pg.
We as humans have always needed the ability to communicate with each other; this is how we express our emotions, feelings, concerns and also how we pass down our knowledge from one another. Communication has been the key to hour species survival; this is how we let each other know the latest information that relates to our lives. However, getting the information from one place to another especially across countries or even continents has always been a difficult task, many times the information got lost or it just never reaches its destination. Human kind has always tried to make it easier to communicate with one another. Sometimes it’s for financial purposes and others for necessity. Most if not all of the information in the past was carried on paper, paper has been one of our most important means of communication for the last couple millennium. We have used paper to write letter to our loved ones who are far away, to relay information during the war, or simply to write a poem. However, due to the lack of a better delivery system the delivery or paper mail had always been a slow method of delivery.
Yet there is a side to the computer that most people don't see. When you go to buy a computer at Fry's or Comp-USA, you rarely, if ever, think about what will happen to the computer when you are done with it. When you buy the Pentium III with 512 MB of RAM, a 40GB hard drive, and 52x CDROM it is hard to imagine it ever becoming obsolete. Yet in two years, it is a piece of junk. And most of this goes into landfills. One computer user writes that she has "discovered that they are excellent at collecting dust and holding up bags of rice, but other than that... [she is]... at a loss to know where to unload this stuff" (USA Today, Jun 99). Despite 11% of the personal computers being recycled, "by the year 2004, experts estimate that we will have over 315 million obsolete computers in the US.
Despite the availability of advanced modern day technologies for transferring documents worldwide, the fax machine, a technology developed way back in 1843, continues to persist in homes and offices even today. Considering the fact that this technology is more than a century old, it should have already joined the telegraphs and pagers in antique shops by now. Surprisingly however, instead of going obsolete, fax machines have continued to evolve, adapt and conform to the requirements of modern telecommunications. The fax machine had already made its mark as an office workhorse back in the 1980s, and has continued to appear on business cards ever since! Although threatened by far more advanced and preferable technologies like scanners, printers and email, the fax machine continues to dodge extinction by evolving constantly and remaining popular.
Photocopiers have come a long way over the last couple of decades. From the early days of Chester Carlton’s kitchen experiments, to the rise of Xerox, followed by the subsequent explosion of new technology, it is clear that the modern photocopier has become a vital piece of office
Since a great number of Americans use applications such as email, instead of hand written letters, and Microsoft Word, in place of pen and paper, the need for manual effort has lessened. In the medical field, the Government now requires doctors to use electronic medical records, replacing hand-written charts to document information on patients. Recently, my parents’ Ophthalmology clinic ceased using paper charts. They transferred each old and new patient’s medical record to a computer, allowing the partnered doctors to easily access one another’s charts. After making the change, the doctors no longer need to spend time writing information down on paper, but instead enter it into a computer. With functioning computers, this new and improved method works well. However, if the computer’s system fails the stored information may become temporarily inaccessible or completely lost. One morning my father arrived at work to find the computer system “down”. He had no list of patients, past history or any information on the patient’s reason for scheduling the appointment. Not only did this frustrate him, but also inconvenienced the clients. Had he retained paper charts rather than computer records, all required information would still remain accessible. Although this mishap rarely occurs, dependence on technology to replace hand-written documents halted my father’s
Xerox is the world 's leading enterprise for business process and document management solutions. They give administrations, innovation and skill to empower our customers from little organizations to extensive worldwide ventures to concentrate on their center business and work all the more successfully. Xerox has changed extraordinarily in size and extension since the creation of the copier. Nonetheless, the organization 's fundamental standards have continued as before. From printers and multifunction gadgets, to business administrations and answers for transportation, training and health awareness our architects, researchers and specialists keep on developing ways that make work, and life, a little more straightforward. Xerox Corporation is
Not only students, but everyone needs paper. Just as students use the paper, so does everyone else. The social purpose surrounds the mail, which we receive everyday. For personal use, there’s the diary and the note pads to remind us the things we need to remember. There are many examples that I can give for instance, paper plates, paper bags, cardboard boxes, etc…
... Early adopters of the Wizard would then convince the majority of the market to abandon their old paper organizers in favor of the better, more portable system.
and does not get lost in a pile of papers on someone's desk. A paperless office
...ats such as paper based and microfilm. Compare to paper based, it does not change the form of paper even how many years pass. With the proper care of the records, record center or an organization can keep the record almost thirty years until the process of destruction. However, it could not happen to an electronic record, because technologies rapidly change. There always have new software or hardware that will be upgrade and become more advance. Actually, even under the best storage conditions, digital media have a very limited shelf life, generally less than thirty years. The efforts to preserve the physical media thus provide only a short term, partial solution to the general problem of preserving digital information. Given such rates of technological change, even the most fragile media may well survive the continued availability of equipment to read those media.
Tablet supporters would often argue that replacing textbooks with tablets can create a healthier environment. Schools can save a lot of trees since paper handouts would no longer be necessary; teachers can send documents directly onto students’ devices. However, less paper does not necessarily guarantee a less damage on the environment. The manufacturing process plays a more crucial role. Statistics show that “manufacturing one tablet requires the extraction of 33 pounds of mineral, 79 gallons of water, and 100 kilowatt hours of fossil fuels resulting in 66 pounds of carbon dioxide” and running the electronics would require even more energy (“Tablets”). On the other side, the process of manufacturing books has been improved over the century that requires less energy. Paper wastes are also easier to recycle than electronic wastes. Plus, the tablets can become easily outdated since technology world is always promising a better device every year. Throwing away old ta...
The art of reading doesn’t come with instructions, if it has to be with paper or digital; it is just an art to acquire knowledge. Although, some people say they prefer paper books, because they can smell the scent of every sheet of paper, they consider that it is better to concentrate, their eyes don’t get dry and they do not need to be worried about charging the phone or tablet, since the paper books are never going to die on battery. On the other hand, some others like the electronic book way, and they indicate is easier to carry on, to manipulate, the price is lower than paper books, and the fact that they can have many books in one file. At the end, both are used with the same purpose to learn or entertain, but there is some advantages and disadvantages between them.