Advanced Features of Microsoft Office
Features of Microsoft Office allow the user to control and fine tune their works with the aim of increasing efficiency. The following important options are found in most of the application among many others:
a) Paste option
b) Recent option
c) Templates
The old versions of Microsoft office that had paste options that were limited. However, the latest versions have several options other than simply pasting. These options are available through the Paste option found in the Home tab under the Clipboard group. All applications have the Paste option but it is contextual and specific for each application. The next is Recent; this option offers an easy and quick way to locate files that are lost instead of using the search feature in Windows that is slow and unreliable. Recent option can be accessed through the File tab where a list of files recently used appears in the left pane after selecting Recent. Templates, with Microsoft Office it is advisable for a user working on files whose format properties are similar, to select a default template that is suitable or they may custom a template.
Microsoft Word
Microsoft Word is a word processing software used for creating documents such as drafts, reports, write-ups, essays letters and other documents. The following is an example of advanced features that are important:
a) AutoCorrect
b) Replace
c) Styles
d) Word’s Document Map
AutoCorrect, common typos are automatically corrected by this feature. In addition this feature can be applied to enter repetitive symbols and text. Replace, this feature is powerful and has many different uses such as using tab to replace multiple spaces, adding text to an existing phrase, it may be used to change text that...
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...file in the system. Slide transition is used to make presentation more interesting and clear. There are different transition effects a user may apply to different slides. http://go.microsoft.com/fwlink/p/?LinkID=506575
. Microsoft Outlook
Microsoft Outlook offers the user the ability to view their emails, contacts, files and calendars. The following are the advanced features in Microsoft Outlook:
a) Outlook search folders
b) Weather Bar
c) Search Tab
Outlook search folders, this feature allows the user to access filtered mail quickly by setting search criteria. Weather Bar, informs the user on the weather forecast this enables the user to schedule trips and plan their day. Search Tab this allows the user to find email messages, contacts, attachments, and calendar appointments.http://products.office.com/en-us/outlook/email-and-calendar-software-microsoft-outlook
In MOD’s excel workbook I have used many macros to create shortcuts to different sheets and also macros to perform various tasks. Overall using macros will speed up how fast the end user can use and navigate the sheet and also make it easier to use. I have also used auto-sum, this automatically entered in a certain formula that I had chosen. By using auto-sum I saved time by not having to enter in long formulas. I have also used an automated filter tool, this tool filters out any data that the user decides is unneeded, which will help the user as it does not show data that useless to them or is unneeded.
The decision to monitor e-mail is left to the organization that provides the e-mail service to users. These organizations can range from educational institutions and private corporations, to governments and non-profit organizations. Each of these different types of organizations has a different agenda and goals, not only in general, but also for their members-and more specifically, for their members' e-mail. While educational institutions can provide e-mail facilities to their constituents for the purposes of convenience, employers almost always maintain e-mail facilities for the sole purpose of improving the on-the-job productivity of their employees.
Mail in the work environment often offers administrative services, and ways we can highlight the different services are by seeing them as either internal or external services. Incoming mail (mail coming to the company), is often dealt with at 4Social Work (a smaller organisation) by the administrators, rather than a large postal room in larger organisations. Internal mail is slightly different as it still is still addressed to the company, however it is mail from one worker to another, who may be in different locations (different region or country). For instance, a pay slip or p60. Incoming mail will include: courier companies and the post office delivering mail, faxes and hand delivered mail. Outgoing mail can either be internal or external.
Alerts – sound alerts can be set for when emails are received and they can automatically be viewed without going into the email inbox.
RE: Microsoft PowerPoint 8/25/2015 7:13:01 AM Alexia, I like your post. It is a more informative than mine on Excel and Powerpoint. It should have came easy to me, but I could not think of all the uses
In addition to regular email, pagers can be programmed to receive important emails, or notices of emails in one's mailbox. Cell phones can also be programmed to receive email messages, and also notification of pending emails.
After creating your PowerPoint presentation, you should have a slide show with a specific theme, format to your text, and pictures or videos that you have included in your presentation. This is the basic format to creating your presentation; there is much more to PowerPoint, but these additions are more advanced. PowerPoint was created to make presenting lectures or seminars simple and easier than writing everything out on a board. PowerPoint, of learned correctly, can be a lifesaver in cases of creating a simple presentation for work, school, or for a party that you wish to host.
Time is an issue for so many of us that we need to utilize every viable timesaver available to us. Computers have become as common as a stove or television in most households. Many of us have not had the opportunity to truly learn our software; and without that training, we may be unaware that we are wasting valuable time. AutoCorrect is feature in Microsoft Word where you can store and automatically insert frequently used text and graphics. A few simple steps will have you getting your routine tasks completed in less time than ever.
Johnston, G, & Bowen, V. (2005). Electronic Document and Records Management Systems. Bradford, GBR: Emerald Group Publishing Ltd, 2005. p 131-135.
A text editor such as programs called Notepad++, Sublime text, Microsoft’s Visual Studio or ever just the notepad program that comes in Windows
Email has become a major tool for all business communication; and based on re-search, a significant amount of employee time is spent on organising and managing emails. Due to an increasing level of using email within the workplace, a substantial amount of company knowledge is stored inside individual email accounts and in-boxes that are not easily shareable with and accessible to other employees. This is an expected outcome, as employees get paid to produce rather than to browse the information (McAfee 2006), hence they use channels and mediums that allow them to generate new information – such as email. Research by Davenport into corporate email users shows that 100% of knowledge workers use email as a channel of communication, in compari...
When developing any product, changes always occur from customer needs, approval rectifications, human error and the expected performance of the product. Moreover, people always bring about new ways of doing things or solving a particular problem, the process of ensuring that all these changes occur successfully is known as configuration control (Crow, 2002). For configuration control to be successful, document control has to be efficiently done. Document control is a practical approach to governing the quality of documents, development of the documents, approval, forwarding, manipulation, application, maintenance, storage, safety and disposal of the documents (Baldwin, 2014). Document control is viewed as a way
Word processing typically implies the presence of text manipulation functions that extend beyond a basic ability to enter and change text. For the purpose of this module when discussing and explaining word processing features the software Microsoft Office Word (*Word) will be used as the example.
Email (electronic mail) was one of the biggest breakthroughs in communication when the internet was commercialized. With email, it became possible to send messages and letters across the world in a matter of seconds to the recipients address. Email was used as an alternative to conventional mail or snail' mail, as the term was introduced to describe its speed. As technology improved, it became possible to attach' documents, photographs and even sound clips or songs to emails which made mail by post redundant. Emails used packet switching software whereby the email was broken down into packets' and sent via the internet to the recipient.
The word processing capabilities of computers are amazing. They can automatically correct your spelling and grammar mistakes. The cutting and pasting features are incredibly simple and very useful for revision. Plus it is easier to read a word-processed document than one written by hand. Having a digital backup is an added benefit. All of these things help writers get the job done. If you want to add pictures to your writing, numerous software titles are available for desktop publishing. With desktop publishing, you can create page layouts for entire books on your home computer. For example, high school yearbook classes now use desktop publishing software for the creation and design