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Information Systems & Organisations

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Information Systems & Organisations

1) 5 factors that could cause the failure of such an information
system are:

* Inadequate analysis

* Lack of management involvement in design

* Lack of professional standards

* Lack of teamwork

* Lack of management knowledge of ICT systems

2a) A data processing system is a computer system that deals with the
day-to-day transactions of an organisation. These transactions will be
at an operational level e.g. stock control, payroll calculations

An information system is a system that processes data to produce
information that can be used to help in decision-making. Often this
data comes from a data processing system. These decisions are likely
to be at a tactical level or a strategic level e.g. stock summary

bi) The role of an information system in decisions at a tactical level
for supermarket management is being in charge of one particular area
within the supermarket and making medium term planning e.g. how many
tills to open.

ii) The role of an information system in decisions at a strategic
level for super market management is making long term plans and all
major decisions e.g. where to place the supermarket outlets,

c) An example of how a data processing operation in a supermarket
might provide data for a company-wide information system is by
calculating the sales of all its products so it can find out the
products that are most popular with consumers and sell or the products
which are not so popular and do not sell. With this information they
can make decisions on the stock levels of a particular product (the
more it sells, the more stock of that product) and also make decisions
on what products to take off the shelves do to poor sales. This system
may also provide information about what locations and what times these
products are sold.

3) A MIS system is a system that converts data from internal and
external sources into information communicated in an appropriate form
to managers at different levels of an organisation. This information
enables effective decisions or appropriate planning to be carried out.

In order to make an MIS system successful within a business the
information collected needs to be efficient and accurate. If it is not
the MIS will be unsuccessful as the data will be inaccurate and
therefore produce inaccurate results. This data could be created from
data collected as part of the day-to-day operational data processing
system. For example, in your publishing company you could use the MIS
to make decisions on:

· The number of each type of book currently in stock

· Outstanding orders of books still to be delivered

· The sales of each book last week

· The sales of each book this time last year

There are many other factors that you need to consider in order to
make your MIS successful. You must insure that any one using you MIS
spends adequate time getting to know the information needs of the
managers. This can only be achieved once a through understanding of
the organisation has been gained and a detailed analysis is made of
the system (inadequate analysis). It is also important that the
management is involved with the design of the system and the system is
designed around the information needs of the management rather then be
based upon what the computer can produce easily. Information must be
provided in the right level of detail, the management must have an
up-to-date knowledge of current IT systems and their capabilities, the
demands of the system must be realistic, there must be team work so
all work is done efficiently and finally the professional standards
must be high to so all deadlines can be met. All these factors lead to
a successful MIS.

5a) The purpose of a MIS is to provide managers with information

b) MIS' are required by the managers of an organisation to enable
effective decision-making.

c) One example of a MISD within an organisation is a chocolate factory
needing to decide the type of bars to be made in a particular week.
The purpose of the MIS would be to help the chocolate factory to
decide how many bars to make by collecting day-to-day data.

6a) An MIS system is a system which converts data into an appropriate
form for managers.

b) 4 factors that could cause the failure of such an information
system are:

* Inadequate analysis

* Lack of management involvement in design

* Lack of professional standards

* Lack of teamwork

7a) The purpose of a MIS is to provide managers with information

b) One example of a MIS within an organisation is a chocolate factory
needing to decide the type of bars to be made in a particular week.
The purpose of the MIS would be to help the chocolate factory to
decide how many bars to make by collecting day-to-day data.

8) 4 possible reasons why the companies MIS is failing are:

* Inadequate analysis

* Lack of management involvement in design

* Lack of management knowledge of ICT systems

* Lack of teamwork

9) Strategic level information is used to inform the business plan to
assist decision-making e.g. projected income per income stream. The
level of personal involved in this level of information is senior
management/board level.

Operational level information is used to assist daily tasks e.g.
outstanding total of invoices. The level of personal involved in this
level of information is mid-management/clerical level.

10a) A data processing system is a computer system that deals with the
day-to-day transactions of an organisation e.g. recording the loans of
books from a library.

b) An MIS is a system that converts data into an appropriate form for
managers e.g. day-to-day data on the sales of a chocolate bar being
used to decide how many bar to produce in a particular week.

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"Information Systems & Organisations." 123HelpMe.com. 16 Apr 2014
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