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challenges of time management
challenges of time management
challenges of time management
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Introduction
This Assignment will discuss the Strengths and Weaknesses of Time Management and their relationship with Stress in the Workplace, and how Stress affects the achievement of Personal and Team Goals. I intend to show how good time management can reduce stress and will base my findings on information I have gathered and a questionnaire I have written for my colleagues while giving examples of both good and bad time management
The Report will outline causes, symptoms and support available for Stress. This will be done by setting SMART objectives with the intention of reducing stress and improving productivity through use of good time and Stress management techniques.
Main Body
• Know how to use effective personal time management to achieve team goals
Fig 1 is taken from Covey (2001) and allows us to divide tasks into 4 groups, A, B, C and D with the A being the most Important and Urgent and D the least
I have added the text in Red as this enables us to decide the course of action to be taken with a task, thus promoting good productivity within the team
Fig 1
Urgency DELEGATE DO IT NOW
(Time) B A
URGENT BUT NOT IMPORTANT IMPORTANT AND URGENT
DISCARD OR DELETE DECIDE WHEN
D C
NEITHER URGENT NOR IMPORTANT IMPORTANT BUT NOT URGENT
Importance (Results)
• e.g. for A - Phone an Ambulance when an injured person is unconscious and you are the ...
... middle of paper ...
...l could sit with their manager and make a plan to reduce the causes of stress; this may be delegating some work, taking work away from them to loosen the load and explaining help available to get out of the situation. This may be enough to prevent drastic action, such as anti-depressants from the GP, sick leave and problems at home.
Conclusions
Good time management is essential if people rely on you to do their job. Failure of personal objectives can lead to others failing and ultimately the company failing. There are techniques that can be used to help decide what is most important (Important/Urgent Matrix) and by setting SMART objectives this is the plan of action to allow you to achieve individual and Team goals. We must be aware of how our actions affect others in the business. Poor time management to lead to stress, sickness and reduced team productivity
There are many factors for feeling stressed that people usually suffer. One of the roots to suffer stress is financial problems. Many people suffer of many financial problems, such as paying loans to banks or credit cards, paying the car insurance. In addition, many people are having problems with paying their house mortgage these days, possibly given to the financial crisis that the U.S. has been suffering these last years. This is also related to physical problems since having a serious illness or a severe injury usually provokes the patient to have to pay huge amounts of money to cover their medical bills, so now the motive of stress becomes the result of it. As can be seen, all these issues are connected and people have to learn that work is necessary. They need to think wisely to get a job that they really want and not only think about money, it is vital to not end stressed out and unhappy.
When an assignment or task is given, prioritizing and time-management skills will have one be able to follow through to ensure the completion in a time frame that is satisfactory to the requestor. In this case study, one will read of the problems that have arisen with poor time management skills and the results. One will also read the alternatives, possible solutions, and the recommendations to avoid errors in the workplace.
There are many sources of support available to help with stress either in the workplace or elsewhere these can include things like Occupational health, Family and friends, Doctors, managers, HR, NHS helpline, work colleague, Unions and social support networks. Everyone is different on how they deal with stress and may find comfort in either just speaking to family or going to their GP but the main thing would be for them to identify they are suffering from stress before they can seek help.
To put time management into an effective plan is to prepare a “To Do” list. Prioritize what you need to do, so if you have things that have to be done on a time limit then you should do that first and then move on to the next list item on the agenda. Do not begin a new task until you have the first task done. Cross off what you have done that is on your list. There are a few things you can follow that will keep you on track. There is Planning, Goals and Objectives, Deadlines,
Stress on the job affects many individuals. The percentage of employees suffering from work-related stress has increased substantially. The effects that come from stress can be detrimental to a person’s health. Individuals view stress as a typical day to day issue that can be easily maintained, but that is not the case for many who are suffering from it. As the symptoms go on untreated, the severity magnifies. Work-related stress migrates from work to home unknowingly, causing more stress in an individual’s life.
Time management is a key factor to academic and professional success for myself. It is an important skill that will help me to concentrate my efforts on what is most important. I need to plan out my schedule, make a weekly to-do lists, prioritize my work, set goals and deadlines for my projects, avoid perfectionism and really assess the amount of time I
Time management is important to everyone in an organization, but it is particularly important to those in leadership positions. Time management is a personal skill. Time management is about managing your time with a focus on achievement: of doing and completing those things which you want to do and which need doing (Neil Thomas). Every individual manages time differently.
Managing time reduces stress levels in your mind and body. Setting goals and a timeline to get them done will give you more time to be productive in your tasks. Managing time can cause less barriers in life responsibilities. Not only does time management helps to get more done it also gives you more time to focus on other areas of your life such as nutrition and managing your
The potential ramifications for the employer can be costly when employees succumb to internal and external stressors. To effectively combat job stress and develop a comprehensive stress management program, organizations must be cognizant of several areas that may be contributing factors to an employee’s stress level. Internally, organizations should review the employee’s workload and ensure that they have the necessary skills to complete the tasks they are expected to complete (Ornelas & Kleiner, 2003). They must also work to “motivate, challenge and take full advantage of the employee’s skills and abilities” (Ornelas & Kleiner, 2003). Employee’s job stress can also be decreased by allowing them take an active part in decisions, creating an atmosphere that facilitates a support network, and offering flexibility in their schedules that allows them to address responsibilities outside the workplace (Ornelas & Kleiner, 2003).
There are many different parts to time management, such as procrastination, strategy, organization, expectations and being prepared. All of them contribute equally in many ways. All of the things that we have spoken about in this paper are highly recommended. The best thing to do when it comes to time management is to set a strategy, become organized and do your best to avoid procrastination. When you manage your time make sure you include the following; studying, sleeping, eating, relaxing and other necessary things. No matter what our circumstances are, we can all use some time management skills in our lives.
Stress is a dynamic condition in which an individual is confronted with an opportunity, constraint, or demand related to what their desires and for which the outcome is perceived for both uncertain and important. Robbins claimed that not all stress is negative and some may be a healthy stress as such, pressure of heavy workloads and tight datelined are the positive challenge that can enhance the quality and satisfaction of a job. Robbins, referring to A Model of Stress (exhibit 18-9) identified three sets of stress factors; environment, organisational and individual. Although Robbins confesses that such level of stress may be functional and may lead to higher employee’s performance, the employee 's perspective may be differ. An individual may not want to have any amount of stress in their life depending on how they manage their lifestyle. In this topic, Robbins believed that many people have a problem with their time management. He promotes a work life balance by making a daily to do list, actively prioritize based on importance and urgency, and knowing the daily set of the most demanding part in individual’s life. Apart from that, Robbins suggests that random physical activity and relaxation techniques can be among the popular activity to reduce the individual’s level of stress. From the other point of view, the organisation can be another source of
Time management is essential in the workplace and it can help eliminate many other problems that could arise if time is poorly managed. By using the various time and stress management techniques available it is possible to reduce or even eliminate stress. A person who manages their time well can benefit from an organised, manageable workload with enough time to complete the jobs and tasks that are of any importance. Time management can have a direct effect on a persons stress levels and it is important that stress levels are kept to a minimum to ensure optimum performance, efficiency and general well being.
The problem of time management can be said to be universal not only affecting students but also other people in careers. This problem is seen to transition from a person’s life from different cadres of his or her engagement specifically from home, school and at work. It is also a problem that is internal and not external.
Put all of the projects you have to have done on the top of the list. The things that can wait can go on the bottom of the list. Make sure you know out of all your tasks which ones you have to accomplish. Then set the goal to how far you have to get on the list for each day.
The limitation of this essay is that no survey has been conducted, and so further research could be done regarding significant issues in time management.