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Abstract on functions of management
Abstract on functions of management
The importance of the functions of management
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Management: Theory, Practice, application
Successfully running a business or organization requires mastering the four primary functions of managing. The four functions of management are planning, organization, leading and controlling. I manage a flourishing online shoe store (www.myhoodjapan.com), and each of these functions is important to my stores success. This paper will define the functions, and will explain how each relates to my Organization.
The first function of management is planning. "Planning is systematically making decisions about the goals and activities that an individual, a group, a work unit, or overall organization will pursue." (Bateman & Snell) In my organization, planning takes up the most time. Objectives must be laid out, potential products must be examined and the timing and type of marketing must all be planned out before we provide our product to our customers. This function should be first and foremost to all individuals involved in the organization. Poor planning will result in your organizations demise.
Organization is the function of assembling and coordinating human, financial, physical, informational and other resources needed to achieve goals. Without this function, my business would have folded in the first week. I have midlevel managers to gather together my employees, and discuss the plans for the week. Specific shoe styles must be displayed and organized in a certain order. Information must be disseminated to our marketing team so they know who we are targeting and what steps to take to increase our visibility and productivity. Organizing is not something just one person can do alone. For this function to work, it will take the entire team to pull together for us to triumphant.
Leading is the management function that involves the manager's efforts to stimulate high performance by employees. There is a big difference between leading and managing. Each organization requires a balance of both. Too much of one will result in your organization failing to meet its goals. Managers tell people what to do, to reach the organizations goals. Leaders also tell people what to do, but they make the employee want to do what is necessary to achieve the goal. In my business, leadership is monumental in us making a profit. The people that work for me feel a part of a team. We do what we can to help motivate our workers and that in turn creates a higher performance rate. Each organization needs leaders to guide all in the direction and vision of the company.
According to Business Dictionary.com, leadership is defined as the individuals who are the leaders in an organization, regarded collectively. It also can be define as the activity of leading a group of people or an organization or the ability to do this. Leadership involves the establishing of a clear vision, sharing the vision with other so that they will follow willingly, providing the needed information, knowledge, and methods to realize the vision and coordinating and balancing the conflicts interests of all members and stakeholders.
Presently many of us have learned that managers are primarily administrators who have learned to write business plans, utilize their resources and keep track of progress. We must learn that we are not limited by job title, and that means we can utilize our management skills in any position that we are in. We must also know that we can use our leadership skills in the same situations. On the other hand we have also learned that leaders are people who have an impact on those that surround them. The main difference that separates these two roles is that management is a function that must be utilized in any type of business, and leadership is the relationship that the leader has with his followers, which in turn can motivate and energize the organization.
Managers have five major functions to perform, namely planning, staffing, organizing, controlling, and coordinating. These roles or functions of the management separate management from other roles such as marketing and accounting among others. The lessons that I have currently learned will help me in becoming a manager who will be capable of making various decisions that will have an impact on the whole firm. Additionally, the area where I have much interest in is the function of controlling in management.
There may be many ways for an organization to become successful but the key to success is not the system of the firm but the character and skills of the individual manager (Maister, 2002). Maister further stated that the character and skill of individual managers who "practice what they preach" and recognize the manager's role in training employees are what's really significant. Management is necessary for a business to function, yet when exploring the role of the manager, it becomes rather complex. Managers must be resourceful; they are individuals who wear many hats. The job of every manager involves what is known as the functions of management. Richard Daft definition of management is "the attainment of organizational goals in an effective and efficient manner through the employment of the four management functions of planning, organizing, leading, and controlling organizational resources" (2005). Daft adds that these functions are goal-directed, interrelated and interdependent.
As you can see after defining the four functions of management that they prove to be a vital component for a manager and for the success of his or her team or organization in achieving the goals set forth in a particular project. In my company (NUS Consulting Group), I am an Energy Consultant and each function is important for us as well. Each day in my organization, we generate recommendations in the form of a report detailing how our clients can reduce their overall costs in electricity, gas, water, sewer, and any other commodity they wish my company to audit and analyze.
The first function of management is planning. Planning is a process that managers use to identify and involve goal setting and decide the best way to achieve the goal.(Bartol 2007) Planning connect the gap between where we do, where we intend to go. It predict the possible things to happen which would not otherwise happen (MSG 2012). There are several steps to the planning process, which are determine the goals of the organisation, evaluate the current position, consider possible future conditions, identify possible alternative actions and choose the best. Planning is the criteria thinking through goals and making decision to achieve the goal of the organisation’s objective, which requires a systematic way. Also objectives focus the managers how to achieve the final result as managers have to predict anything will happen, avoid the problem and fight back to competitors. An example of planning, which is the President Canon Inc Tsuneji Uchida and lead Canon Company become the no.1 in the global business (Canon.Inc 2011). Tsuneji Uchida has to understand what is the company objective and goal. First, make decision to protect the position and the aim of canon, improve the operation more diversity. Second, he creates the new design of camera and new technology, he plan to do these things to maximise profit.
For a company to be successful it is important that it has very good organization. Organization can be defined in many different ways. Bateman and Snell define organizing as assembling and coordinating the human, financial, physical, informational,
Organizing for business is a showcasing methodology that is about making companions and shaping solid connections that will offer you some assistance with growing your business. It is said that it is not what you know in business, but rather who you know.
"In everyday language usage, management refers to the people in organizations who manage, and to the activities they perform." (Fulop, Frith, Hayward 1992 p. 187) To be more specific, management is the process of organizing work activities with and through people to ensure the activities are completed efficiently and effectively (Robbins, Bergman, Stagg, Coulter 2006, p. 9). Through management, the goals of the organization or business are to be achieved. Henri Fayol, one of the most influential contributors to modern concepts of management, proposed that there are five primary functions for management, which consist of planning, organizing, commanding, coordinating and controlling. Nonetheless, the functions of commanding and coordinating have metamorphosed into leading (Crainer 2003).
Company XYZ currently experiencing a high turn-over of front-line employees. Based on exit surveys, the findings show that employees feel that “management doesn’t care about them as a person, are overbearing, lack of training, unappreciative of staff, and are overpaid”. Determining which method would work for this business will depend on management behavior and the results from a qualitative and quantitate research.
Organization is formed by a group of people who work together. No matter the organization is a profit making ones or non-profit making ones, its formations are to achieve a common purpose or variety of goals, which are the desired future outcomes. The outcomes might be producing a series of product or serving a group of target customers or satisfying others¡¦ needs.
Utilizing the management function of organization is one that allows for businesses to operate smoother and be more productive. The author stated that due to the increased social and economic/environmental changes comes the need for new approaches to being organized. The author defined organizing as the management job dealing with the arrangement of activities and resources for the business. Organizations have multiple purposes such as separating work by specific jobs and responsibilities, coordinating diverse tasks, and establishing authority. Most organized managers will incorporate organizational charts to their business. These charts are designed to give the business an ordered way of showing authority (right of a manager to tell you what to do), responsibility (managers duties) and unity of command (how well others work with commands). When this chart is utilized the business is able to increase its efficiency due to everyone knowing his or her place and responsibilities within that
Leadership and management are two fundamental concepts which are involved in the effective management of organizations. Leadership in my opinion is a complex concept, which includes association of human qualities and the result of their activities. To be a great leader means not only following own visions, but also work towards company’s goals.
Over recent years companies have become less dependent on paper and more dependent on technology. Take American Honda Motors for example; the Davenport Parts facility recently converted computer systems to more efficiently manage its inventory. Prior to its new system months of preparation was needed in order to ensure a smooth change over. Without the four basic functions of management all working together success would not have been possible.
Management is vital for any organisations regardless of the size and the types of the organisations. In general, management is defined as “the application of planning, organizing, staffing, directing, and controlling functions in the most efficient manner possible to accomplish meaningful organizational objectives.” (John M. Ivancevish and Thomas N. Duening, 2007)