I often read technical journals and information management publications in print as well as web based articles or white papers. I like to educate myself as well as stay current on the most recent information on Information Management. I feel for my rhetorical essay it’s best to stick to what I know and what I’m familiar with. The article I chose to elaborate on comes from the January/February 2014 issue of Information Management , an ARMA Publication. It addresses the ongoing issues of email management and email retention. Most organizations, civilian and government struggle with the problem of email storage and email retention. In an ideal world it would be the desire of the organization to limit the amount of email and the length of email retention to an across the board timeframe, 3 years, 5 years, 7 years, 10 years or longer for specific records. Although uniform retention periods are a goal and objective for many organizations, it isn’t very realistic for most government entities. Dr. William Saffady begins his article “Taking Control of E-Mail with Uniform Retention Rules” questioning the practicality of schedule-based retention periods for the management of email and electronic communication. He recommends an alternative system of managing email messages by adopting uniform retention rules. Dr. Saffady is currently Professor at the Palmer School of Library and Information Science, Long Island University in New Your City, where he teaches courses on information management topics. He is definitely well versed in his field and more than qualified in his assessment if email management. Although Dr. Saffady is well qualified to his opinion and make recommendations but I have to disagree with his as... ... middle of paper ... ...urrently Cook County where I work have over 20,000 employees. The management of email for 20,000 employees is a huge task but one that must be taken seriously. References Arizona State Library of Archives and Public Records. (n.d.). “Guideline for managing public records sent and received via electronic mail”. http://www.azlibrary.gov/records/GuidanceAndRelatedResources/GuidelinesForManagingPublicRecordsSentAndReceivedViaElectronicMail.aspx Live Office – Your Archiving Experts. (2010 July). “ Best Practices Guide for Email Retention.” Retrieved March 11, 2014 from http://www.liveoffice.com/sites/default/files/whitepapers/Best_Practices_Guide_for_Email_Retention_0.pdf Saffady, William, PhD., (2014) “Taking Control of E-Mail with Uniform Retention Rules” , Information Management, An ARMA International Publication, Volume 48, No 1, 20-26
The amount of letters commissioned in America has been steadily decreasing on a daily basis. The majority of citizens are now sending their letters via e-mail or other methods of technology. Postal service companies such as USPS are struggling to keep business thriving. To compete with the technological advances in modern America, USPS should restructure their postal systems by terminating unessential delivery days and strategically limiting postal branches in order to conserve government money.
The decision to monitor e-mail is left to the organization that provides the e-mail service to users. These organizations can range from educational institutions and private corporations, to governments and non-profit organizations. Each of these different types of organizations has a different agenda and goals, not only in general, but also for their members-and more specifically, for their members' e-mail. While educational institutions can provide e-mail facilities to their constituents for the purposes of convenience, employers almost always maintain e-mail facilities for the sole purpose of improving the on-the-job productivity of their employees.
In today’s world, technology is extremely advanced and continues to progress with new innovations. As new technology is created, personal privacy diminishes. The newest technologies make informational property easily accessible; therefore, privacy violations have recently become more prevalent. Property such as computer emails, documents, etc. are specifically put at risk due to the advancement of technology. Although personal emails and other aspects of one’s computer should have set privacy boundaries, computers and email addresses distributed by a corporation should be subject to monitoring. Employees should not expect privacy of any means on their work-mandated computer, especially in regard to emails. Although employees may feel violated by email monitoring, they are simply distracted by a false expectation of privacy. Despite these concerns, employers should have the right to monitor employee email because the motive to protect company liability, reputation and tangible assets is legitimate.
The lack of a standardized email system administered by the firm is concerning, as encryption of some standard email web browsers is not sufficient enough to ensure the proper safeguarding of email traffic. While it is possible that most web browsers utilize Pretty Good Privacy (PGP) for email encryption at the very least, without the standardization of email to one type of system, the firm is unable to ensure proper encryption. Furthermore, without the ability for someone in the firm to administer users email, we are unable to control email traffic to slow or reject spam or suspicious user attacks
Rainone, Sebastian M.; Spinior, Janice C.; et al (1998). Ethical Management of Employee E-mail Privacy. Information Strategy Spring , 17(3), 3,7,34.
New technologies are allowing us to do things faster, easier, and more efficiently than ever before. Almost every new innovation in technology improves the speed and productivity of any task at hand. Electronic mail (E-mail) is possibly one of the greatest things to happen to the world. Despite this, there are people who find difficulties in using either E-mail or conventional mail. To help decide whether to use E-mail or the United States postal Service, a comparison of each one’s speed, ease of use, reliability, and cost is a helping factor.
Email marketing have become an important tool for business in all stages and industries. It has enabled companies to cost-effectively
2. Public Emails are applied for by many users, so many copies of public emails are stored on the hard disk of any internet based email service provider (MSN, Yahoo, AOL, etc.) The storing mechanism seems to be like this: Dedicating a folder on the hard disk of an email service provider to each user & storing all emails of users in their specific folders, the contents of which are displayed whenever users sign in their mailboxes & a database verifies their usernames/passwords. Under this mechanism 100,000 same newsletters are stored in 100,000 different folders; if 100,000 users apply for the newsletter.
During my last work term at company XYZ, I was part of the technical support team. One of my daily duties was providing customers with technical support through mail and phone. When customers sent emails to our technical support email address it would be forwarded to several parties. Emails were forwarded to the technical support team at the headquarters, the technical support team in Asia, the CEO and the operations manager. Emails were forwarded in this manner so that the quality and response time of the technical support emails could be monitored by the administration. The nature of most issues were complicated; as a result several emails were send back and forth before the issue could be pinpointed and diagnosed. Since the emails were delivered to half a dozen inboxes, there was often confusion over who needed to respond to which emails. Although there had been many attempts to address this issue they all failed. There was not a solution that would work all the time because employees would not be available due to sickness, holidays, emergencies etc. The goal of the process is to provide customers with the highest quality of service.
Email is quite possibly the most important computer application ever created. Even the most primitive of computer systems comes with access to email. The most novice computer users know how to send and receive email and the slowest Internet provider will get a user to an email server. As the first major computer application, email is a huge part of daily life, communicating between students and teachers, doctors and patients. It can travel across offices, cities, countries, even over oceans. As the inventor of email, Raymond Tomlinson has significantly affected life for all those living in the 20th and 21st centuries and therefore should be remembered and written about just as much as any other major inventor in past history.
Title II of the Electronic Communications Privacy Act of 1986, or the Stored Communications Act, falls short of the technological advances we have made in our society to date. Within its’ boundaries, the Stored Communications Act treats personal information, such as private messages, emails, and user information differently than physical documents stored in an individual’s home. In the previous assignment, I described the shortcomings of the SCA. Now, I will delve into what can be done to change this Act in order to make it congruent with present and future data use. This involves looking at how not only the Stored Communication’s act can be altered, but what policy changes should occur in the sector of social networks.
People acquire large amounts of information daily, such as E-Mail, Bookmarks, Contacts, Photos etc. & they must decide which to keep & which are irrelevant & should be disposed of. But people find it difficult to make a decision whether to keep or to dispose information. A theory of why people rather want to keep information is because it might prove useful in the future.
Communication is important in life. Companies need to communicate with other companies and customers. The managers also need to communicate with the staff. The technology provides us with many means of communication, the most important of which is e-mail.
The newest web based email service, which has gained more attention than most, is Gmail [1]from Google.com. Google currently hosts the most popular Internet search engine world wide. Google proposes to deploy a unique email service that will give users capability not available with other providers; most importantly 1GB of email storage space. Gmail will use Google’s sophisticated search technology to perform searches on a person’s email saved in their account. This searching feature allows a user to quickly locate and display relevant information from a previous email and not spend time scrolling through long lists of messages in email folders.
E-mail systems are already widespread around the world within this decade. Nowadays, if you mail a letter to your friend who is thousand miles away from you, how long would you expect your friend will receive it? Normally, by using the traditional postal system, it might need one to two weeks to transport the letter. However, e-mail system can handle this task by only a minute or ev...